RDA Training at EAL: Session 9-- Reproductions: microfilms, reprints, etc. Charlene Chou May 13 th,

Agenda Homework discussion Reproductions – RDA rules and guidelines – Case studies (with current RDA/LC-PCC PS) Microform (from print) Reprint (facsimile) Reproduction is a compilation Note: the examples of reprint serials and e-serials covered in the serial session; e-books in the monograph session; digital still images in the Still image session – Updates: PCC TG on Cataloging Microform Reproductions – Discussion Remaining issues – Other formats – LC-PCC PS for RDA 0.0 2

LC-PCC PS definition LC-PCC PS for Related manifestation is a core element for LC for reproductions.27.1 The word “reproduction” is being used in its broadest sense to include all resources formerly identified as reproductions, republications, reprints, reissues, facsimiles, etc., that still represent equivalent content between an original resource and a reproduction of that original. Revised editions represent different expressions and are not treated as reproductions. 3

LC-PCC PS for RDA — Referencing related manifestations Same carrier (775 field) – Reprint Different carrier (776 field) – Microform (from print) – Online serials (from print) Exceptions: – Reproduction is a compilation – Reproduction: a facsimile of a manuscript 4

Appendix J.4—Relationship Designators for Related Manifestations J.4.2 (Equivalent Manifestation Relationships) – electronic reproduction of (manifestation) An analog manifestation used as the basis for an electronic reproduction. Reciprocal relationship: electronic reproduction – facsimile of (manifestation) A manifestation used as the basis for an exact reproduction. Reciprocal relationship: facsimile 5

6 Data element (MARC 21)RDA LeaderReproduction 007 Physical description fixed field / 008 Type of date, Form of item Reproduction value used 008 DatesReproduction (Date 1) and Original (Date 2) 008 Place of publication, etc.Reproduction (place of original could be coded in 044 if scope changes made in MARC) 008 All other positionsWould reflect both original and reproduction 245 TitleReproduction; (Title of original, if different, could be recorded in 775/776$t) 250 EditionReproduction (Edition of original in 775/776$b) 264 Publication, etc. 300 Physical description Reproduction (Publication, etc., information of original in 775/776$d) (Extent of original in 775/776$h, and could be added as subunits in 300$a) 490 Series statementReproduction (Series statement for original in 775/776$k) 533 Reproduction noteN/A 775 Other edition entry 776 Additional physical form entry Use to record attributes of the original on a record for the reproduction, and vice versa

Preservation photocopies 7

Microfilm: not a compilation 8

Reprint of reprint 9

Reprint of reprint, part 2 10

Exceptions If the manifestation is a compilation containing reproductions of works not published earlier as a compilation, give a bibliographic history note, rather than MARC 775/ 776 linking fields, about the individual works if you think that information would be helpful to the user If the reproduction is a facsimile of a manuscript and attributes of the original for use in a MARC 775/ 776 linking field are not readily ascertainable, give a bibliographic history note with the information you have

Microfilm: filmed-with as a compilation 12

Discussion 775/776 vs. 533 Born digital vs. digitalized resources – Digitalized resources RDA—manifestation-specific vs. Provider Neutral Record guidelines New MARC code: 340 (physical medium) – Example 340 $o negative Flowchart: decision process 13

Reproduction: decision process 14 Reproduction RDA1.11/27.1 Electronic reprod? Serials/ bks? Yes PN Yes Microfom ? No Serials ? CONSER Yes No

PCC Task Group On RDA Microform Reproductions The issue was raised in OpCo Meeting in 2013 – TG was established in June 2013 – Preliminary report due in October 2013 – Final report due on April 15 th, 2014 – PCC Joint Operations Committee Meeting on May 8, 2014 at LC: approved TG report and SCS response RDA Microform Reproductions Cataloging – Task Group Report (Word, 58 pages, 963 KB) Task Group Report – SCS Response to the Task Group Report (Word, 37 KB) SCS Response to the Task Group Report – Abstract (Word, 27 KB) Abstract 15

PCC Task Group On RDA Microform Reproductions Recommendations from the PCC Standards Committee (SCS) – While RDA is optimized for a post-MARC environment, we remain in a MARC environment for the time being – The overwhelming majority of existing bibliographic records for microform reproductions contain bibliographic descriptions based on the original publication rather than the reproduction. – Analysis in OCLC WorldCat shows that fewer and fewer new bibliographic records are being created for microform reproductions. – Given a choice between bibliographic details relating to the original publication and those relating to the reproduction, most systems are designed to allow users to refine their search arguments using just one approach, and the status quo seems preferable given legacy records and practices. – Because AACR2 LCRI 11 allows the bibliographic descriptions of microform reproductions based on existing bibliographic records, bibliographic records for microform reproductions can currently be created using staff with less cataloging expertise than would be needed to apply the corresponding RDA instructions 16

PCC Task Group On RDA Microform Reproductions PCC Coding – Records for microform reproductions are coded as “pcc” in the MARC 042 field and “rda” in the MARC 040 field if they adhere to RDA instructions specifying a treatment for “Facsimiles and Reproductions” ( ), with the exceptions. Authorized Access Points (AAP) – All authorized access points are supported by NACO authority records: Newly-created authority records must be RDA; authority records which already exist need not be upgraded to RDA unless they have the MARC 667 field indicating further work is needed. Content, Media and Carrier information – Regardless of the cataloging rules of the source record, use MARC fields Do not use MARC 245 subfield “h” 17

PCC Task Group On RDA Microform Reproductions MARC 533 field for related reproduction data – Format of reproduction – Dates of publication and/or sequential designation of issues reproduced (for serials) – Place and name of the agency responsible for the reproduction – Date of the reproduction – Physical description of the reproduction if different from the original – Series statement of the reproduction (if applicable) – Notes relating to the reproduction (if applicable) Related manifestations – In the MARC 776 field subfield “i” use either Reproduction of (manifestation): or $i Print version: It is CONSER practice to use the latter in the 776 field. Comprehensive records – If the cataloger has a resource consisting of multiple monographs or serials title on the same reels(s)/fiche, they may catalog the comprehensive record as a new record using RDA. Within the reel(s)/fiche, individual analytics may be cataloged using the “status quo” procedures outlined above 18

PCC Monographic Microfilm Record Based on PCC AACR2 Print Version Record 19 Type a ELvl Srce c Audn Ctrl Lang eng BLvl m Form a Conf 0 Biog MRec Ctry ilu Cont GPub LitF 0 Indx 0 Desc a Ills a Fest 0 DtSt s Dates 1956, 007 h ǂb d ǂd a ǂe f ǂf u--- ǂg b ǂh a ǂi c ǂj a 040 CRL ǂb eng ǂc CRL 042 pcc CD950 ǂb.S CD 995 ǂb S322m CD950 ǂb.S ǂb 049 CRLL Schellenberg, T. R. ǂq (Theodore R.), ǂd , ǂe author Modern archives : ǂb principles and techniques / ǂc by T.R. Schellenberg Chicago : ǂb University of Chicago Press, ǂc xv, 247 p. : ǂb ill. ; ǂc 22 cm 336 text ǂb txt ǂ2 rdacontent 337 microform ǂb h ǂ2 rdamedia 338 microfilm reel ǂb hd ǂ2 rdacarrier 588 Description based on print version record. 533 Microfilm. ǂb New York, N.Y. : ǂc New York Public Library, ǂd ǂe 1 microfilm reel ; 9 cm, 35 mm Archives Archives ǂi Print version: ǂa Schellenberg, T. R. (Theodore R.), ǂt Modern archives. ǂd Chicago : University of Chicago Press, 1956 ǂw (DLC) ǂw (OCoLC)

Microfilm of Monographic Reproduction Based on Image of Original (PCC Record) 20 Type a ELvl Srce c Audn Ctrl Lang eng BLvl m Form a Conf 0 Biog MRec Ctry nr Cont GPub LitF 0 Indx 0 Desc i Ills Fest 0 DtSt s Dates 1957, 007 h ǂb d 040 CRL ǂb eng ǂe rda ǂc CRL 042 pcc 090 ǂb 049 CRLL Adekanmbi, E. Olu. ǂe author The adventures of Babinton Thunder / ǂc by E. Olu. Adekanmbi. 250 First edition Ile-Ife : ǂb Ajaloleru Bookshop, ǂc pages. 336 text ǂb txt ǂ2 rdacontent 337 microform ǂb h ǂ2 rdamedia 338 microfilm reel ǂb hd ǂ2 rdacarrier 588 Description based on microfilm image of original print version; title from title page. 533 Microfilm. ǂb Ibadan, [Nigeria] : ǂc Filmed in the Photocopying Section of the University Library, University of Ibadan, ǂc ǂe On 1 microfilm reel with 35 other items ; 9 cm, 35 mm. ǂf (Onitsha market literature ; reel 1, no. 1) ǂi Print version: ǂa Adekanmbi, E. Olu. ǂt Adventures of Babinton Thunder. ǂb 1st ed. ǂd Ile-Ife : Ajaloleru Bookshop, [pref. 1957]. ǂh 39 pages ; 18 cm ǂw (OCoLC) Onitsha market literature ; ǂv reel 1, no. 1.

Microfilm of Serial Record Based on Image of Original 21 Rec stat c Entered Replaced Type a ELvl Srce c GPub Ctrl Lang eng BLvl s Form a Conf 0 Freq w MRec Ctry rw S/L 0 Orig e EntW Regl r Alph Desc i SrTp n Cont DtSt d Dates 1999, h ǂb d ǂd a ǂe f ǂf b016 ǂg b ǂh a ǂi c ǂj a 007 h ǂb d ǂd b ǂe f ǂf b016 ǂg b ǂh a ǂi b ǂj a XXXXX 040 CRL ǂb eng ǂe rda ǂc CRL ǂd CRL 037 ǂb Microform Sales, Center for Research Libraries, 6050 S. Kenwood Ave., Chicago, IL pcc 043 f-rw ǂb 049 CRLL Rwanda newsline ǂi Title on microfilm title frame: ǂa Newsline ǂ3 -Nov. 29/Dec. 12, 1999 ǂa Kigali, [Rwanda] : ǂb Rwanda Newsline ǂ3 Dec. 13/23, ǂa Kigali, Rwanda : ǂb Rwanda Independent Media Group (RIMEG) 300 volumes : ǂb illustrations 310 Weekly, ǂb Mar. 27/Apr. 2, 2000-Oct. 15/Nov. 2, Biweekly, ǂb -Mar. 13/26, text ǂb txt ǂ2 rdacontent 337 microform ǂb h ǂ2 rdamedia 338 microfilm reel ǂb hd ǂ2 rdacarrier Began in 1999; ceased with vol. 3, no. 039 (25 October/02 November 2006).

Microfilm of Serial Record Based on Image of Original Description based on microfilm image of original print version of vol. 2, no. 03 (Nov. 29/Dec. 12, 1999); title from masthead. 588 Latest issue consulted: Microfilm image of original print version of vol. 3, no. 039 (25 October/02 November 2006). 533 Microfilm. ǂm Nov.29/Dec.29,1999-May 28/June 3,2001;Oct.14/21,2005- Oct.25/Nov.2,2006:[Gaps] ǂb [Chicago, Ill.] : ǂc Microfilmed for Cooperative Africana Materials Project, the Center for Research Libraries, by Backstage Library Works, Bethlehem, Pa., ǂd ǂe 2 microfilm reels ; 9 cm, 35 mm ǂn Issues for Oct. 14/21, 2005-Oct. 25/Nov. 2,2006 filmed with: Newsline (Kigali, Rwanda : 2006), Nov. 17/24, 2006-Sept. 21/27, Rwanda ǂv Newspapers Kigali (Rwanda) ǂv Newspapers. 752 Rwanda ǂd Kigali ǂt Newsline (Kigali, Rwanda) ǂt Newsline (Kigali, Rwanda : 2006) ǂw (DLC) 2014XXXXX ǂw (OCoLC)[omitted in this example]

Remaining issues May 14 th : moving images (video-recording) and still images (graphic materials) LC-PCC PS for RDA 0.0 – Determining mode of issuance: monograph vs. serials – Reprinted issues of non-newspaper serials Other formats: – Audio-recording, maps and scores: 2013 CEAL RDA workshop – 3D objects: ALCTS webinar Rule of thumb: practice, practice, practice!!! 23