Front of House & The Embassy

Chris Madeley, DirectorChris Madeley, Director Been a Scout since I was 9 Been to 9 Jamborees so it’s now time for a different role and to help others. Role at this Jamboree is “Front of House” which we will call the South Australian Embassy. Everything the public see at contingent is my responsibility and that of my team. Our secondary role is to help you and give you somewhere to get away from the pressure and get some comforts from home.

Front of House & The Embassy Contingent TentContingent Tent We will have activities for the Scouts to do plus sell some small souvenirs. Embassy: Leader’s retreat and café area where you can come to get away from all the questions and relax, Watch the cricket or catch up on your social media on the computers in your down time plus catch up on some SA news. We will have pod coffee and cool drinks available all day, and scones jam and cream available between 1.30 and For the first time at AJ2016 we will have a PL’s Happy hour. PL’s will be able to bring a friend and have a cool drink or a treat and get away from the little kids for a little while.

Front of House & The Embassy Leaders DinnerLeaders Dinner Two contingent dinners On Sunday 11 th Jan and Monday 12 th Jan At a location away from the Jamboree site – you will be impressed!

Front of House & The Embassy Contingent GearContingent Gear Organising the contingent polo tops and contingent bags. Aim to have them delivered at Shakedown camp in October. Polos will be ordered in August and sizes will need to be confirmed by Aug 1 on the application system. Topline promotions can do 40 sub-laminated polos for $35 each and 6 weeks delivery.

Front of House & The Embassy

Leader Weekend WelcomeWelcome What are your expectations of the weekend?What are your expectations of the weekend? Warm Up & Ice BreakerWarm Up & Ice Breaker

Contingent Team Contingent LeaderCherryl BradyContingent LeaderCherryl Brady Finance DirectorCherryl BradyFinance DirectorCherryl Brady Applications OfficerChris WiseApplications OfficerChris Wise Finance OfficerSue MadeleyFinance OfficerSue Madeley Front of House DirectorChris MadeleyFront of House DirectorChris Madeley Logistics DirectorBill FieldLogistics DirectorBill Field Transport OfficerBrian ShorttTransport OfficerBrian Shortt Welfare DirectorAndrea BanksWelfare DirectorAndrea Banks Administration DirectorJosh SmartAdministration DirectorJosh Smart

Numbers attending Scouts 8,200Scouts 8,200 Venture Scouts 150Venture Scouts 150 Rovers 150Rovers 150 Leaders and other Adults 2,000Leaders and other Adults 2,000 Volunteers 200Volunteers 200 Visitor Days – could be total of 20,000Visitor Days – could be total of 20,000 Oversees Countries, England, Pakistan, NZ, Sri Lanka, Indonesia, Pacific Islands, USA, Holland, FinlandOversees Countries, England, Pakistan, NZ, Sri Lanka, Indonesia, Pacific Islands, USA, Holland, Finland

SA Contingent HQ Located in Jamboree MallLocated in Jamboree Mall ActivitiesActivities The EmbassyThe Embassy SouvenirsSouvenirs AdministrationAdministration Troop SupportTroop Support Friendly smiling facesFriendly smiling faces

Shakedown Camp Friday 2 October to Monday 5 October 2015Friday 2 October to Monday 5 October 2015 Held at Woodhouse Activity CentreHeld at Woodhouse Activity Centre Opportunity for your Troop to have a practice before AJ2016Opportunity for your Troop to have a practice before AJ2016 Compulsory for all attendees including LeadersCompulsory for all attendees including Leaders

Group Discussion Preparing for Jamboree

Choosing your Jamboree Troop role – what does it entail? How to decide?Choosing your Jamboree Troop role – what does it entail? How to decide? First contact – how to best start forming the TroopFirst contact – how to best start forming the Troop Choosing PLs/APLs – what works?Choosing PLs/APLs – what works? On what basis do you decide who brings what gear? What is good gear?On what basis do you decide who brings what gear? What is good gear? Making Shakedown work for youMaking Shakedown work for you

Debrief Share Ideas

Lunch 12:30 – 1:30

Logistics

Transport - Personal Troops will be travelling to & from AJ2016 via Coach Dedicated central pick up locations per troop*Dedicated central pick up locations per troop* Need your feedback this weekend on pick up locationsNeed your feedback this weekend on pick up locations Country troops could be brought to Adelaide prior to 2nd January if they are travelling with a metro troopCountry troops could be brought to Adelaide prior to 2nd January if they are travelling with a metro troop Troops will arrive back in Adelaide on the morning of 15th JanuaryTroops will arrive back in Adelaide on the morning of 15th January

Meals on route Plan for Troops will stop at Mildura and Balranald for main meal on evening 2nd JanuaryPlan for Troops will stop at Mildura and Balranald for main meal on evening 2nd January The Contingent will meet at Narellan for breakfast, before being staged onto the Jamboree SiteThe Contingent will meet at Narellan for breakfast, before being staged onto the Jamboree Site The Contingent will stop for main meal at Wagga Wagga on the evening of 14th JanuaryThe Contingent will stop for main meal at Wagga Wagga on the evening of 14th January

Independent Travel Staging point in Campbelltown for arrivals and departures

Transport - Equipment Loscam G5 GPak Measurements: EXTERNAL: Height 2000mm. Width 1150mm. Length 2300mm. INTERNAL:Height 1800mm. Width 1060mm. Length 2230mm. Max. Payload 1000kgs.

Transport - Equipment The GPAK’s are open top, but will have a cover placed on them this time around (in addition to the cover already on them.The GPAK’s are open top, but will have a cover placed on them this time around (in addition to the cover already on them. Troops will be issued with “Stick On’ labels on which will be written their destination and Troop Number (Subcamp/Site #)Troops will be issued with “Stick On’ labels on which will be written their destination and Troop Number (Subcamp/Site #) Labels will be provided to the Troop Leader at the point of packing on the day (Country and Regional troops will have their labels mailed to them prior to their packing date).Labels will be provided to the Troop Leader at the point of packing on the day (Country and Regional troops will have their labels mailed to them prior to their packing date).

Transport - Equipment Will our equipment fit?Will our equipment fit? Collate all the Troop Equipment in one secure place, i.e. a Scout HallCollate all the Troop Equipment in one secure place, i.e. a Scout Hall We Recommend troops do a “Dummy Pack” to the INTERNAL dimensions of the GPAK:We Recommend troops do a “Dummy Pack” to the INTERNAL dimensions of the GPAK: In a corner of the hall, mark out on the floor, the INTERNAL width and length of the GPAK,In a corner of the hall, mark out on the floor, the INTERNAL width and length of the GPAK, Mark the INTERNAL height up the two walls (which will be one “side” and “end” of the GPAK,Mark the INTERNAL height up the two walls (which will be one “side” and “end” of the GPAK, Pack the troop equipment into the area marked out. You may have to do a couple of “trial packs” to determine the best option for fitting the most equipment into the space available.Pack the troop equipment into the area marked out. You may have to do a couple of “trial packs” to determine the best option for fitting the most equipment into the space available.

Transport - Equipment Will our equipment fit? Put “Flat” items on the bottom, ie. trestle tables and bench seats, followed by heavy items such as BBQsPut “Flat” items on the bottom, ie. trestle tables and bench seats, followed by heavy items such as BBQs It is important to put the heavy items on the bottom to ensure stability when transported.It is important to put the heavy items on the bottom to ensure stability when transported. Long items such as tent ridgepoles will have to be “sleeved” in order to fit them in the GPAK.Long items such as tent ridgepoles will have to be “sleeved” in order to fit them in the GPAK. Troops will also have the opportunity to utilise space under the coachesTroops will also have the opportunity to utilise space under the coaches

Transport - Equipment PackingPacking Metro – Dec – exact date to be confirmed Metro – Dec – exact date to be confirmed Country & Regional Troops – Sat 5 Dec Country & Regional Troops – Sat 5 Dec 2 locks provided by SA Contingent 2 locks provided by SA Contingent Labels provided by SA Contingent Labels provided by SA Contingent UnpackingUnpacking Sat 30 January – exact date to be confirmedSat 30 January – exact date to be confirmed

Troop Food Deliveries Deliveries will be made direct to Sub Camp SupermarketsDeliveries will be made direct to Sub Camp Supermarkets Deliveries planned to be made a day or two in advanceDeliveries planned to be made a day or two in advance Supermarkets will be stocked with the initial issue kitSupermarkets will be stocked with the initial issue kit Food for the first few daysFood for the first few days IceIce GasGas Empty Crates for Troop ShoppingEmpty Crates for Troop Shopping Super SaturdaySuper Saturday No deliveries to Sub-Camp Supermarket due to crowds No deliveries to Sub-Camp Supermarket due to crowds Extra bulk deliveries on the day before Extra bulk deliveries on the day before

Troop Supplied Equipment Three (3) x 9 kg gas bottles (swap and go)Three (3) x 9 kg gas bottles (swap and go) Have received no further information on what is being supplied – was due out at the end of MayHave received no further information on what is being supplied – was due out at the end of May *Troops will need to supply their own eskies – enough to hold 2 x days supply of food**Troops will need to supply their own eskies – enough to hold 2 x days supply of food*

Subcamp Supermarket Duty Patrol IN Stocked Tables/Shelves Storage Area Duty Patrol OUT TRUCK AND FORKLIFT ACCESS

Shopping Lists Printed Daily Shopping Lists provided to each Troop QM Printed Daily Shopping Lists provided to each Troop QM Shopping List notes when Troop requires Special Diet pickup Shopping List notes when Troop requires Special Diet pickup Shopping Lists include standard Troop quantity per item Shopping Lists include standard Troop quantity per item Troop QM can adjust quantities as required Troop QM can adjust quantities as required Troop QM sends Shopping List with Duty Patrol to pickup food Troop QM sends Shopping List with Duty Patrol to pickup food Troops that need to collect Special Diets will have a different coloured Shopping list as a promptTroops that need to collect Special Diets will have a different coloured Shopping list as a prompt

Special Diets Special Diets packed in Troop Lots at Logistics CompoundSpecial Diets packed in Troop Lots at Logistics Compound Morning deliveries to Sub-Camp Supermarket Morning deliveries to Sub-Camp Supermarket Depending upon their Special Diet needs each Troop will receive: Depending upon their Special Diet needs each Troop will receive: a plastic cratea plastic crate a cooler containera cooler container both of the aboveboth of the above none of the abovenone of the above

Additional Information Frozen juice poppersFrozen juice poppers Double as an ice brick for those taking lunches off-siteDouble as an ice brick for those taking lunches off-site Supermarket freezer dept. opens early for poppers issueSupermarket freezer dept. opens early for poppers issue All Sub-Camps will receive regular visits from our Distribution Team and we encourage constructive communication of any concerns or issues preferably before they become critical.All Sub-Camps will receive regular visits from our Distribution Team and we encourage constructive communication of any concerns or issues preferably before they become critical.

QUESTIONS?

Admin & Communications

About Me Attended AJ2013 on Contingent to promote VentureAttended AJ2013 on Contingent to promote Venture Attended AJ2010 as a Line LeaderAttended AJ2010 as a Line Leader Currently ABC Radio Activities, Training Team, RoverCurrently ABC Radio Activities, Training Team, Rover Recently attended National Event Management CourseRecently attended National Event Management Course Using my role on the Contingent Team for my Baden Powell Scout AwardUsing my role on the Contingent Team for my Baden Powell Scout Award At AJ2016 main role is Communication between us and home, social media and uploading your photosAt AJ2016 main role is Communication between us and home, social media and uploading your photos

Information on the Website Anything we hear from JOCAnything we hear from JOC Important updatesImportant updates Timeline for payments and due datesTimeline for payments and due dates Contact DetailsContact Details Links to Scout Outdoor Commercial, AJ2016 Site, FacebookLinks to Scout Outdoor Commercial, AJ2016 Site, Facebook Payment Information and FeesPayment Information and Fees ResourcesResources

Resources on the Website Suggested Personal Equipment List for JamboreeSuggested Personal Equipment List for Jamboree Example Introductory Letter to Scouts and ParentsExample Introductory Letter to Scouts and Parents Patrol Leaders Handbook (National Youth Council, 2012)Patrol Leaders Handbook (National Youth Council, 2012) LogosLogos Leaders Handbook - next weekLeaders Handbook - next week This presentation - next weekThis presentation - next week

Facebook Quick, instant updates from us and JOCQuick, instant updates from us and JOC Reminders for due datesReminders for due dates Special offers from Scout Outdoor CommercialSpecial offers from Scout Outdoor Commercial News from JNN TeamNews from JNN Team During event – live Jamboree News and photo sharingDuring event – live Jamboree News and photo sharing Available via the website for those who don’t use FacebookAvailable via the website for those who don’t use Facebook

Applications Need to be completed and submitted, then signed and posted in to HQNeed to be completed and submitted, then signed and posted in to HQ Applications submitted after 30 June will attract a late feeApplications submitted after 30 June will attract a late fee Photos must be clear, straight on and identify the personPhotos must be clear, straight on and identify the person Ensure address is up to date, as this will be used to contact youEnsure address is up to date, as this will be used to contact you Medical details including medication needs to be up to dateMedical details including medication needs to be up to date

Applications Dietary Requirements will be taken directly from the systemDietary Requirements will be taken directly from the system Jamboree shirts and Contingent shirts will use the t-shirt size listed in your applicationJamboree shirts and Contingent shirts will use the t-shirt size listed in your application Status Page shows payments received, as well as position assigned and Troop numberStatus Page shows payments received, as well as position assigned and Troop number Police Clearance is required as per Branch policy, and your Police Check number must be on your application.Police Clearance is required as per Branch policy, and your Police Check number must be on your application.

Hoodies 2 styles – Zip or Non-Zip 2 styles – Zip or Non-Zip Youth sizes 4-16 & Small- Large Youth sizes 4-16 & Small- Large Adult sizes Small–5XL Adult sizes Small–5XL Orders via website Orders via website Payment by EFT to confirm Payment by EFT to confirm Can be delivered at Shakedown or AJ2016 Can be delivered at Shakedown or AJ2016 Pre-orders only, not available in Jamboree Shop Pre-orders only, not available in Jamboree Shop

Front of House & The Embassy

Troop Support/Welfare (The Fun Police)

Troop Support/Welfare Our aim is to support the members of the South Australian Contingent This includes the: Troop/Line LeadersTroop/Line Leaders Service LeadersService Leaders Contingent TeamContingent Team Scouts andScouts and families back home.families back home.

Troop Support/Welfare Services provided by Troop Support Officers - Friendly chat to targeted counselling - Assistance with all sorts of problems - Monitoring camping standards We are here to help make your Jamboree a happy and healthy one.

Troop Support/Welfare You can contact us at your Troop site or at SA Contingent HQ in the mall.You can contact us at your Troop site or at SA Contingent HQ in the mall. You can contact us by person or by phone.You can contact us by person or by phone. We will supply a 24hr crisis/emergencies service with an on-call roster.We will supply a 24hr crisis/emergencies service with an on-call roster. We will allocate support Leaders to each Troop so you know who your Leader is.We will allocate support Leaders to each Troop so you know who your Leader is. We will visit you at least daily.We will visit you at least daily.

Troop Support/Welfare We want you to manage incidents and injuries in the Troop as much as possible but we are available if you need us.We want you to manage incidents and injuries in the Troop as much as possible but we are available if you need us. Please ensure at least one Leader has 1 st aid training.Please ensure at least one Leader has 1 st aid training. You are the primary welfare givers.You are the primary welfare givers.

Troop Support/Welfare 4 most common issues you will face 1.Homesickness 2.Heat Exhaustion 3.Mental Health/Low Morale 4.Gastro

Troop Support/Welfare Homesickness - can affect both leaders and youth. -Leader reassurance and keeping busy/distracted -Do not call home. -Involve the PL. -Talk about it before you leave and organize strategies.

Troop Support/Welfare Heat Exhaustion - Caused by over exertion in hot or humid climates. -Cool by wetting clothes, applying icepacks to groin and armpits, putting them in the shade and fanning. -Reyhdrate them with sips of water. -Seek medical attention immediately if they stop sweating, start vomiting or if you are worried.

Troop Support/Welfare Mental Health/Low Morale -This sets in when everyone gets tired and hot. -Ensure everyone gets adequate sleep and enough to drink. -Keep Leader team happy and cohesive -Leaders take time out if you are feeling grumpy. -Do some fun stuff with your Troop

Troop Support/Welfare GastroGastro - Really thorough hand hygiene. - Correct storage of food. - Anti-bacterial sprays. - Boil tea-towels daily. -Bug Busters DVD. -Bug Busters DVD.

Troop Support/Welfare Reporting Process - This is not clear yet. - We will keep you informed once we get this information from JOC.

Troop Support/Welfare Serious Trauma or Incidents -1 st Aid -Call Troop Support. -We will escalate to Jamboree Exec if necessary and continue to work with you for the best outcome for the child. -Troop Support will liaise with you about contacting parents

Troop Support/Welfare Child ProtectionChild Protection -Same behavioural practices as in SA. -Report to Troop Support asap. -We will escalate as necessary and work with you for the best outcome for the child. -Troop Support will liaise with you about contacting parents

Troop Support/Welfare Grievances and DisputesGrievances and Disputes -Manage in the Troop if possible. -Discuss with your Troop Support officer if necessary. -We will work with you to achieve the best outcome for all.

Troop Support/Welfare Mobile PhonesMobile Phones -Please ensure the youth do not bring mobile phones. -They interfere with your ability to provide the best care for the child. -Discuss this with the parents. -This can be very challenging for the parents. -If parents need to be contacted we will liaise with you as to the best time and person to do this.

Troop Support/Welfare It will be hard work but it should also be fun.It will be hard work but it should also be fun. We will be there to support you in your role in the Troop.We will be there to support you in your role in the Troop. Hopefully we will help you have some fun.Hopefully we will help you have some fun. We are there to help solve your problems.We are there to help solve your problems.

QUESTIONS?