NASIG 2012 Andrea Imre, Southern Illinois University Carbondale.

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Presentation transcript:

NASIG 2012 Andrea Imre, Southern Illinois University Carbondale

Developed at the University of Notre Dame’s Hesburgh Libraries 1st module released in the Summer of modules: Resources Licensing Organizations Usage Statistics More info with technical documentation, download instructions, forum, listserv info at

Budget: Materials budget: $5.6 million (FY11) Electronic resource expenditure: $4 million (FY11) Staff with responsibilities for e-resources: Electronic Resources Librarian (ERL) 3 Collection Development Librarians 1 Acquisition staff 1 Accounting staff

Commercial products: Voyager SFX (linkresolver, A-Z journal list, MARCit, UStats) EBSCONET Libguides (databases A-Z and subject guides) Other Tools: Excel files Personal folders on computers Networked shared folders File cabinets

Checking status of new orders (licensing, ordering, payment, access) Eliminating potential gaps in workflow Centralized database for vendor info Centralized database for licenses Web interface Easy tool to use

Limited resources dedicated for ERM implementation Cost of a commercial ERM Staff Modular infrastructure allows phased-in implementation Web interface Workflow management

Installed all modules: October 2011 Licensing module Scanned in all paper licenses Uploaded all digital licenses Resources module Resource records for existing licenses New orders entered by collection development librarians after demo in March Records as renewals come up Organizations module Added related organization info for existing licenses and resources

No annual fees/or subscription fees Easy installation Meets my library’s needs Centralized storage for e-resources contact information Organized license information Workflow management Simple interface

It’s not a replacement of existing tools Staff buy-in Limited staff / time dedicated for implementation Manual data entry Duplicate data entry No customer service Rely on library systems staff and on listserv feedback for technical problems

Establish workflow routines for renewals Share licensing data with staff/patrons via SFX Continue populating licensing, resources, and organizations modules

Andrea Imre Southern Illinois University Carbondale Morris Library