Expanded Shave and Pave Program Roads and Parks Maintenance Department Development & Infrastructure Division October 23, 2012

Presentation Outline –Shave and Pave - What is it? When to use it? –Funding levels –5 year program development –2012 expanded shave and pave program –External/internal communication plan –2012 status –Impact on Pavement Quality Index (PQI) –Going forward

What is it? Shave and Pave/ Asphalt Resurfacing Milling road surface –curb to curb Minimum milling depth 40 mm Drainage improvements – curb/catch basin rebuilds Placement of top coat of asphalt – re-establish road crown and drainage pattern No changes to the road cross section – width or longitude high points Beginning to end – typically 4 weeks on a road Minimum design input Generally warranted once or twice over roadway life cycle

Shave and Pave- When to use it? Signs of pavement distress Alligatoring (crossing of cracks) High density of longitudinal/transverse cracking Pavement oxidization (brittle) Loss of road crown Poor road drainage

Shave and Pave Program

Funding Levels Prior to 2012: Typical budget $860,000 – Local Roads - Renewal –$500,000 being dedicated to Shave and Pave –$260,000 Rural Surface Treatment –$100,000 Crack Sealing Competing needs within the group, with the Shave and Pave being underfunded

5 Year Program Development 5 year program was developed for shave and pave with funding at $500,000 per year, prior to the 2012 budget process Provided flexibility to increase amount of lane/km for shave and pave based on tender unit prices Proactive approach to program planning Provided information to council and residents Enabled early tendering for completion in current year Improved long term planning with the Region

2012 Expanded Shave and Pave Program 2012 Expanded Program approved by council – March 2012 Funding increase in Local Road Renewal Capital project for Shave and Pave from $500,000 to $1,700,000 Majority of candidate roads in 5 year plan were accelerated into the 2012 work plan Increase from 6 lane/km to approx. 19 lane/km

anded Shave and Pave Program, cont.

2012 Expanded Shave and Pave Program, cont. Internal Business Process Mapping undertaken –Collaborative Program between RPM and Engineering Departments –On-site Inspections/Material Testing –Contract Administration –Customer Service enquiries During working hours After hours

Internal/External Communication Plan Public Communication Notices provided to all affect property owners Contact Information Alternative parking arrangements, as needed Approximate duration of work Program posted on City’s Web site Internal Communication Weekly progress meetings with all involved Ensure timely coordination of various tasks Tasks for a complete surface restoration: –Concrete repairs –Milling road surface –Adjust/rebuild catch basin –Replace road surface –Complete landscaping

2012 Status –Work started July with majority of work completed by September –26 roads (19 lane/kms) completed –Final restoration underway –Remaining funds, up to budget limit, to be used to address backlog of roads

Shave and Pave – Headon Road

Shave and Pave – Shoreacres Road

Shave and Pave – Maplehurst Ave.

Impact on Pavement Quality Index Pavement Quality Index (PQI) Status –Current rate of decline (based on today’s condition) – 2.2 –Total length of repaving in 2012 – 60 lane/km – PQI – 67.4 (Jan 1, 2012) from 67.3 (Jan 1, 2013) – Report – E identified - $3.0 million needed in Shave and Pave to fully stabilize the decline –Future needs will be greater as roads age –Software currently being implemented will allow more detailed prediction of needs

Impact on Pavement Quality Index, cont.

Going Forward 2013 Capital Program Separate capital budget item created – Local Road Asphalt Overlay with $1,700,000 budget (proposed for EBC review) 5 Year program being developed to address backlog Systematic approach based on road condition, coordination with external agencies Staff well positioned to manage additional roads as funds become available

Expanded Shave and Pave Program Questions ?