Research Data Management Research Staff Conference Thursday 3rd March 2016

CreateOrganiseFind & ShareKeep

Research data is any information (digital or physical) required to underpin research All images free to share, from Google and Flickr

A data management horror story by Karen Hanson, Alisa Surkis and Karen Yacobucci, New York University Health Sciences Library.

Dr Judy’s Problems Data not in a public repository (breach of NIH / Science journal requirements) Single copy on a USB drive only – no backup Single copy sent by mail… Proprietary file format, not open Software needed to read file is obsolete No description of file format / software No description of variables, content of data file

Data availability declines with article age Vines et al. (2014) Current Biology 24: 94–97

“It was unbelievable. Its not science the way most of us have practiced in our careers. But we all realised that we would never get biomarkers unless all of us parked our egos and intellectual property noses outside the door and agreed that all of our data would be public immediately.” Dr John Trojanowski, University of Pennsylvania

Data sharing increases citation and impact Piwowar HA, Vision TJ (2013)

CreateOrganiseFind & ShareKeep ‘Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.’

CreateOrganiseFind & ShareKeep Major Funder’s Expectations:

CreateOrganiseFind & ShareKeep Data Management Plan (written post-award, held locally) Data should normally be publicly available at the point of publication. Include a data citation in you publication Store data (incl. non-digital data) in a repository Ensure data are securely preserved for at least ten years Period of exclusive use of data = 12 months. Describe your data using appropriate metadata to enable other researchers to find, cite and understand it Funding is available for RDM activities. - mandatory for all funding streams

CreateOrganiseFind & ShareKeep Data management plan required as part of application Data should normally be publicly available at the point of publication. Include a data citation in you publication Data must be deposited in the appropriate NERC-funded datacentre as soon after collection as possible. The data centre will ensure secure preservation of data. Period of exclusive use of data = 24 months. Describe your data using appropriate metadata to enable other researchers to find, cite and understand it Funding is available for preparing data for deposit. - in the process of making their policy mandatory - work with their funded researchers to support compliance

CreateOrganiseFind & ShareKeep

Why share research data? Comply with funder data policies Promote scientific integrity Avoid duplication of effort New collaborations between creators and users Increased impact and visibility, e.g. more citations National assessment exercises e.g.

CreateOrganiseFind & ShareKeep Data Management Plans

CreateOrganiseFind & ShareKeep Data management plans are now a common feature of grant applications. Funders are placing more emphasis on DMPs and we’ve recently seen some applications returned for revision due to weak plans. Description of the data to be collected / created Standards / methodologies for data collection and management Ethics and Intellectual Property concerns or restrictions Plans for data sharing and access Strategy for long-term preservation

CreateOrganiseFind & ShareKeep ‘A web-based tool to help researchers write data management plans’

CreateOrganiseFind & ShareKeep DMPonline Training: A practical workshop which provides an introduction to data management planning and guidance on using DMPonline. During this workshop you will: learn about current funder requirements for DMPs. explore the content that goes into a DMP. learn how to use DMPonline to create DMPs. have a hands-on opportunity to try DMPonline yourself. Course: Introduction to DMPonline University Library, Islay Lab, 27 April 2016, 2 – 4 pm Book through EOD (code: RIDMP)

CreateOrganiseFind & ShareKeep Data Storage and Back-up

and-sharing-of-digital-objects/ “Full Barosaurus, Royal Ontario Museum” by KristyVan – Own work. Licensed under CC BY-SA 3.0 via Commons – “How does one misplace a 90-foot, 15 tonne sauropod, the largest dinosaur the world has ever known?​ By neglecting description and metadata of your data.”

CreateOrganiseFind & ShareKeep Storing live data Within University: Shared network drive, can be password protected, extra space possible OwnCloud (external collaboration, up to 10GB) MS OneDrive for Business (internal collaboration, up to 1TB) NOT RECOMMENDED: –Dropbox, iCloud, Google Drive –‘consumer cloud services’… Check with local IT services

CreateOrganiseFind & ShareKeep Something else to consider…

CreateOrganiseFind & ShareKeep Technology changes fast… Hardware, software, media and file types ‘Born digital’ data has no analogue backup Consider implications when planning research Proprietary formats and open standards Several strategies for preservation of digital data, but regular review needed.

CreateOrganiseFind & ShareKeep Select open formats for sharing It’s better to use formats with open, documented standards But, if there is no alternative to proprietary software, make specific note of the version number when describing your data TypeRecommendedAvoid for data sharing TablesCSVExcel TextTXT, HTML, RTF, PDF/AWord Audio/VideoFLAC, MP4Quicktime ImagesTIFF, JPEG2000, PNGGIF, JPG Further examples:

CreateOrganiseFind & ShareKeep Do you know how to… Find existing information resources related to your research? Share data with collaborators securely and effectively? Deposit your data in an open repository? Publish your research data and get it cited as well?

CreateOrganiseFind & ShareKeep What is a Repository? Somewhere you store and manage ‘stuff’ Usually a definitive version Usually ‘open’ (i.e. other people can view and potentially re-use)

The World Wide Web?

CreateOrganiseFind & ShareKeep

CreateOrganiseFind & ShareKeep The Digital Repository Where we can store our files Describe our files Share our files Where other people can find our files Where other people can potentially access and reuse our files

CreateOrganiseFind & ShareKeep Choosing a repository Increasing number of generic and subject-specific repositories: Generic: Figshare Funder-funded: NERC, ESRC (UK Data Service) Subject specific: Dryad for Ecology, ADS for Archaeology, … Institutional: Enlighten: Research Data For code: Github, Bitbucket, … Can use re3share to find suitable repository

CreateOrganiseFind & ShareKeep

CreateOrganiseFind & ShareKeep Licensing Not all data can be shared But things that can be shared need licences so that other people know explicitly what they are allowed to do with them

CreateOrganiseFind & ShareKeep Licensing Ensure you are attributed Decide if your work can be adapted Do you want other people to then be obliged to share the work that build on yours? Is commercial gain (for other people) allowed from your work?

Further training options Electronic Lab Notebooks Event Level 5, Sir Alwyn Williams Building, 16 March, 11 – 1:30 Managing your Research Data University Library TalkLab, 20 April 2016, 2 – 4 (Book though EOD, Code: RDCR) Introduction to DMPonline University Library, 27 April 2016, 2 – 4 (Book though EOD, Code: RIDMP)

Most importantly: Contact us! We can provide assistance, advice and practical help on all aspects of data management. Mary Donaldson Mick Eadie Niels Cadée