School Workforce Census for nd December 2009 Children’s Strategic Services

January 21 st 2010 Spring Census Survey Date 21 st January 2010 –Schools that Buy Back into Bournemouth HR & Payroll will have very little work Nearly ALL details will be supplied from Employee First Still some data checking to be done – details will follow –11 Schools do not buy back into Bournemouth HR & Payroll will need to provide a complete return Deadlines: –COLLECT will be available from 7:30am on 26 th January –Please submit your data as soon as possible –Buy Back Schools – all information will need to be submitted by Thursday 4 th February 2010 –Non Buy Back Schools – complete return to be made by Thursday 4 th February Children’s Strategic Services

Information Required for January Staff Details Snapshot of Data All members of staff in school 2.Contract Details Snapshot of data All Contract details of staff in school Salary details only needed for Teachers / Agency Teachers & TAs 3.Absence Details Any days of Absence between 1 st January 2009 and 31 st December 2009 For Teachers, Agency/SA Teachers, and Teaching Assistants Indicate who is absent on the census day 4.Vacancy Details (School Level) Teacher posts only vacant on census day 5.Staff Headcount Occasional Teacher Headcount 3 rd Party Support Staff Headcount Children’s Strategic Services

Non Buy Back School Here is a list of Schools that do not buy back into Bournemouth HR and Payroll. These schools are expected to provide a complete School Workforce Census: Avonbourne Bournemouth School Bournemouth School for Girls Christ the King Kinson Malmesbury Park Pokesdown St Katharines’ St Peters St Walburgas Stourfield Junior Children’s Strategic Services

Absence Details For the period 1 Jan 09 – 31 Dec 09 First Day Last Day Working Days Lost (sickness only) Absence Category Absence Categories Examples of Activities/Circumstances NOT counted as absent Maternity/Paternity LeaveSecondment SicknessPaid Abs for Public Duties Unauthorised AbsenceOther Paid Authorised Abs Unpaid, Authorised Absence Children’s Strategic Services Taking part in Activities eg. Field TripsInset Days Non Working days under contractNQT Non Contact time PPA TimeTraining

Absence Cont… Buy Back Schools Completing the Absence data for Year Please ensure the absence for December is submitted to HR asap If possible before the Xmas Holidays Absent on Census day Please Jane Trevett a list of anyone absent on the census day If you have no absences, still to inform me Non Buy Back Schools Ensure the absence data is complete in your MIS Highlight anyone absent on the census day within the MIS Children’s Strategic Services

School level information - Vacancy Details Any teaching post vacancies at the time of the census need to be submitted: The following details need to be included: –Vacancy post & subject –Vacancy tenure (Full time or Part time) –Vacancy temporarily filled –Vacancy advertised A vacant or temporarily filled post is where: –the vacant post is not covered, or –the post is covered temporarily by other staff within the school, or –the post is covered by a teacher on a contract of less than one term, or –the post is covered by a teacher on a contract of at least one term and no more than three terms (except if the incumbent is on recognised long term absence such as sick leave, maternity leave, other paid leave, training or secondment). The school should include posts the school has tried to fill but were not filled on census day, posts where an appointment has been made but was not in post on census day, posts for all types of qualified teachers from classroom teachers to head teachers, and exclude posts not becoming vacant until after census day (eg where teacher has resigned but is serving notice). Children’s Strategic Services

Staff Headcounts Occasional Teacher Headcount Occasional (supply) teachers are teachers that have a contract or service agreement with a school but are not deemed to be in regular service, ie they have a contract for less than month. A simple count of Occasional Teachers in school on Spring Census day, split by categories of Qualified/Unqualified/Not Known is required. It is expected that schools will normally know the QT Status of occasional teachers. Not known should only be used where the school has been unable to obtain this information. Third Party Support Staff Headcount A headcount by role is required for all support staff in school on Spring Census day and are not employed directly by the LA or the school, eg contract cleaners, nurses employed by PCT, outsourced IT technicians etc. A list of roles can be found in Appendix 2 and further guidance on who is covered by each role is available in Section of this document. Where a teacher is supplied by a third party contractor and they are in regular service a full workforce member record should be returned. Children’s Strategic Services

Non Buy-Back Schools - Submitting your Data Files to be submitted using COLLECT –User Guides can be found on MINE Amendments can be made on COLLECT to remove any errors –Once return is submitted JT can work through any errors and remove them. Children’s Strategic Services

Buy-Back Schools – Prior to Census Very little for you to do! Green Sheets in the packs with missing Ethnicities –Please complete the blanks –Ignore teachers that have left Sheets with all Teachers –Need to highlight those who have the following roles Ensure Absence has been completed up to end of December on the Central System Children’s Strategic Services Head of Year (HDYR)Head of Dept HDPT)Exams Officer (EXAM)Head of House (HDHO) SENCO (SENC)Behaviour Specialist (BEHM) Learning Manager (LRNM)

Next Schools Workforce Census Next Census is October 2010 Census will then become ANNUAL not termly! Everything will need to be provided in the October 2010 census Staff Contract Qualifications Absence Curriculum Vacancy & Headcount 618g will be decommissioned from January 2010 Children’s Strategic Services

Any Questions? Children’s Strategic Services