IWEA – Collections Systems Seminar WEF Committee Updates and Resources June 11, 2009 Joan B. Hawley, P.E.

Agenda PPVL PPVL Core Practices Core Practices MA Outreach MA Outreach 2

3 Water Environment Federation Collection System Committee Private Property Virtual Library: Sharing Information Across Our Borders

4 Acknowledgements WEF Collection System Committee WEF Collection System Committee Christine Radke, WEF Liaison Christine Radke, WEF Liaison WEF Information Technology Staff WEF Information Technology Staff Participating Utilities Participating Utilities Private Property Virtual Library Development Team Private Property Virtual Library Development Team –Laurie Chase, Chair –Jaime Davidson, Vice Chair –Bill Carter –Bruce Cohen –Carol Hufnagel –Jane McLamarrah –Mike Anderson –Mike Greene

5 Presentation Outline The Private Property Virtual Library (PPVL) The Private Property Virtual Library (PPVL) –Project Objective, Approach, and Methodology –How to Navigate the PPVL Sharing Information Across Our Borders Sharing Information Across Our Borders –Project Participants, Program Types, and Program Highlights –Additional Resources What We’re Doing … What We’re Doing … –Outreach Efforts –Future Plans and How You Can Participate! Questions Questions

6 Outreach Efforts Webcasts, Workshops, and Presentations Webcasts, Workshops, and Presentations Materials available in PPVL Materials available in PPVL –Workshop Notes –PowerPoint Presentations –Collaborative Exercise Summary Additional information available from WEF Additional information available from WEF

7 Project Objective Develop a virtual library of private property program-related resource materials to be available through the internet Develop a virtual library of private property program-related resource materials to be available through the internet

8 Project Approach Focus on “successful” private property programs targeting: Focus on “successful” private property programs targeting: –Sanitary lateral repair or replacement –I/I source detection and elimination –Condition assessment

9 Project Methodology Identified “successful” private property programs Identified “successful” private property programs Developed a standard questionnaire of information to be gathered Developed a standard questionnaire of information to be gathered –General Information –Lateral Definition –Program Description –Program Implementation –Program Funding –Program Construction –Public Education / Outreach –Lessons Learned

10 Project Methodology Contacted identified program authorities and solicited: Contacted identified program authorities and solicited: –Completed questionnaire, including program description –Sample program documentation, including ordinances and public education materials Cataloged details of the program in a standard format with links to related documents Cataloged details of the program in a standard format with links to related documents

11 The Private Property Virtual Library Easily accessible, central location for all private property program information Easily accessible, central location for all private property program information Multiple search options Multiple search options Will be regularly updated Will be regularly updated Online now at Online now at

12 How to Navigate the... Private Property Virtual Library

13 OR  Access Water Knowledge  Collection Systems

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15 PPVL Home

16 About the PPVL

17 Utility Database

18 Utility Database

19 Utility Database

20 Utility Database

21 Utility Database

22 Utility Database

23 Utility Database

24 Additional Resources

25 Discussion Board

26 Acknowledgements

27 Feedback

28 Sharing Information Across Our Borders Private Property Virtual Library...

29 Summary of Data Gathered Types of Programs Included Types of Programs Included PPVL Participants PPVL Participants Program Highlights Program Highlights Additional Resources Additional Resources

30 Types of Programs Included Sanitary lateral repair or replacement Sanitary lateral repair or replacement –Sewer main to right-of-way or curb –Full replacement –Lining The above methods are completed in conjunction with sewer main replacement or rehabilitation in some areas

Types of Programs Included Sanitary lateral repair or replacement (cont.) Sanitary lateral repair or replacement (cont.) –Emergency repairs –Low income residents where health hazard exists –Insurance programs Sanitary lateral cleaning and cleanout installation Sanitary lateral cleaning and cleanout installation 31

32 Types of Programs Included Enforcement of homeowner repairs Enforcement of homeowner repairs Dye testing of all connections Dye testing of all connections Downspout extension or disconnection Downspout extension or disconnection

33 Types of Programs Included Sump pump disconnection Sump pump disconnection Footing drain disconnection Footing drain disconnection Installation of backflow prevention devices Installation of backflow prevention devices

34 Project Participants to Date Northeastern States Erie County, NY Erie County, NY

35 Developer Rehabilation Program Erie County, New York –Applies to development in areas with capacity limitations –Developers must rehabilitate existing sanitary sewers (which can include laterals) to remove I/I sources equivalent to 4 times the proposed peak flow for development  Developers pay for the lateral replacement costs  Property owners are responsible for the final restoration (including top soil, seeding, watering, etc.)

Project Participants to Date Southern States Little Rock, AR Little Rock, AR Montgomery, AL Montgomery, AL Prichard, AL Prichard, AL Miami-Dade, FL Miami-Dade, FL Grand Strand WSA, SC Grand Strand WSA, SC Greenwood MSD, SC Greenwood MSD, SC Murfreesboro, TN Murfreesboro, TN Austin, TX Austin, TX Houston, TX Houston, TX Richardson, TX Richardson, TX San Antonio, TX San Antonio, TX

37 Program Highlights GSWSA, Conway, SC *Residence Equivalency Unit Voluntary Lateral Maintenance Program Voluntary Lateral Maintenance Program –Customer signs up for $30/year ($2.50/mth/REU*) –Maintenance includes:  Clearing blockages  Repairing lateral to building  Reimbursing sewer backup damages

Project Participants to Date Central States Johnson County, KS Johnson County, KS Morton, IL Morton, IL Rockford, IL Rockford, IL Shelbyville, IN Shelbyville, IN Greenfield, IN Greenfield, IN Auburn Hills, MI Auburn Hills, MI Lansing, MI Lansing, MI Port Huron, MI Port Huron, MI Duluth, MN Duluth, MN Chesterfield, MO Chesterfield, MO Florrisant, MO Florrisant, MO Columbus, OH Columbus, OH Fairfield, OH Fairfield, OH Marshfield, WI Marshfield, WI

39 Program Highlights Auburn Hills, MI Program included: Program included: –Downspout extension –Footing drain / sump pump disconnection –Backflow prevention valves installed Under abatement order to eliminate overflow and basement flooding Under abatement order to eliminate overflow and basement flooding

40 Program Highlights Auburn Hills, MI (cont.) Paid for out of General Fund Paid for out of General Fund Implemented from 2000 through 2006 Implemented from 2000 through 2006 –Discontinued because 99% of the homes were disconnected and metering results favorable Lessons Learned Lessons Learned –Extremely effective at eliminating the excess flows in the system –Public education and relations are critical

Project Participants to Date Western States Aberdeen, WA Aberdeen, WA McMinnville, OR McMinnville, OR Stege SD, CA Stege SD, CA Vallejo, CA Vallejo, CA

Program Highlights McMinnville, Oregon Private Building Sewer Replacement Program Private Building Sewer Replacement Program –City inspects lateral and assigns condition assessment rating after receiving complaint of lateral issue –Homeowner responsible for replacing deficient lateral  City reimburses 10% up to $250 for work completed within 90 days –City replaces public portion of lateral and installs cleanout  Also done on major sewer projects –Downspouts disconnected

Project Participants to Date Canada Edmonton, AB (Homeowner’s Guide) Edmonton, AB (Homeowner’s Guide)

Additional Resources Sewer/Private Sewer Lateral Ordinances Sewer/Private Sewer Lateral Ordinances Building Sewer Maintenance and Repair Building Sewer Maintenance and Repair Rates, Fees, Charges Rates, Fees, Charges Point of Sale Point of Sale Easement Encroachment Easement Encroachment Backflow Prevention Backflow Prevention Infiltration and Inflow Infiltration and Inflow State Laws State Laws –Kentucky, Missouri, and Tennessee

Additional Resources Private Property Program Information Private Property Program Information Easement Issues Easement Issues –Pressure Sewer System Easement WEF Collection Systems Committee Efforts WEF Collection Systems Committee Efforts –Collection Systems Specialty Conferences –Webcasts –Public Education Pieces –Other Publications

46 What We’re Doing… Private Property Virtual Library

47 Future Plans Continue to contact utilities and gather data Continue to contact utilities and gather data –Please let us know if you are aware of a utility that has a program and would like to participate! Enhance website to make it more “user friendly” Enhance website to make it more “user friendly” Develop written support materials, such as fact sheets Develop written support materials, such as fact sheets

48 Questions? Joan B. Hawley, P.E> Superior Engineering (414) or PPVL

Core Attributes of Collections In the absence of clear federal guidance, NACWA and WEF have embraced baseline attributes as fundamental elements in the management of collection systems. In the absence of clear federal guidance, NACWA and WEF have embraced baseline attributes as fundamental elements in the management of collection systems. 49

Core Attributes System Inventory & Information Management System Inventory & Information Management Maintenance Management Maintenance Management Safety & Training Safety & Training Overflow Response Overflow Response Maintenance Maintenance Source Control Source Control 50

Core Attributes Condition Assessment Condition Assessment Hydraulic Capacity Hydraulic Capacity Design, Construction and Inspection Design, Construction and Inspection Communication & Outreach Communication & Outreach Monitoring, Measurement Monitoring, Measurement Adequate Funding Adequate Funding 51

MA Outreach Ebasts to Member Association (MA) Collection System Chairs Ebasts to Member Association (MA) Collection System Chairs Contact Barbara Robinson at to be put on this list Contact Barbara Robinson at to be put on this list 52