UCL Construction Logistics Briefing Updated March 2016 TRANSFORMING UCL

Agenda Introduction Why are UCL introducing Construction Logistics Deliveries Space Applications Hoarding

Why are we centralising logistics? Complex and constrained project programme. UCL is an operational University and is responsible for the safety of the students, staff, suppliers and the public. A Traffic Management Plan sets limits to the number of vehicles that can access the Campus Safely. Control and measurement of project materials and waste. Reduces the impact on the Camden Borough and our neighbours. TRANSFORMING UCL

WJ Operations Manager (Operational & Contract Management) Logistics Manager UCL Estates Logistics Team Site Based UCL Contract Manager WJ Support UCL Logistics Integrator UCL Neighbourhood and Estates Project Teams Contractors/ Suppliers UCLWilson James

Construction Logistics Area of Operation

TRANSFORMING UCL Delivery Definitions Option One and Two Direct Deliveries. Small Tools and Parcels For Collection Small Tools and Parcels For Delivery by WJ (BOTH OPTIONS MUST HAPPEN THE SAME DAY) Option Three LCCC (London Construction Consolidation Centre) (FREE STORAGE FOR 21 DAYS) UCL Emergency (Reactive Maintenance) Emergency related traffic only

TRANSFORMING UCL The future for delivering materials & equipment to UCL

TRANSFORMING UCL The Process for delivering materials & equipment to UCL

TRANSFORMING UCL Direct Deliveries End User LZ Supplier Order your product Complete Datascope booking: relay booking reference and delivery, date and address to the supplier. On the day of delivery the suppliers vehicle arrives at the LZ and the End User is contacted. Wilson James coordinate the with Traffic Marshalls and UCL Security before dispatching the vehicle to site Latest Booking time – By 1400hrs today for the next working day (D-1)

TRANSFORMING UCL Consolidation Centre Deliveries End User Supplier LZ LCCC Order your product Stock Supplier arrives at LCCC and is unloaded– End user is contacted End User use Datascope to view stock and book delivery of materials to UCL Materials delivered to LZ on consolidated load. Logistics Team transfer materials to the unloading area for receipt by end user (planned for use the following day) Complete Datascope booking: relay booking reference and delivery, date and address to the supplier Latest 1400hr D-1 Latest 1400hr D-2

TRANSFORMING UCL Direct Deliveries Arrived 7733 Booked 6697 Malet Place 1225 Gordon St 1575 Gower Place 1767 Main Quad 131 Other 2933 No Shows 1904 Turned Away Contract (Total) 145 Week (Total) Contract (Total) 154 Week (Total) Contract (Total) Week (Total) Contract (Total) Week (Total) Construction Logistics Summary ContractorNumber of No Shows Ruane8 Fredericks & Overbury4 EMS, Kirkman&Jourdain, OverburyAll have 3 Other21 Torrington Place 104

Non Compliance - Examples TRANSFORMING UCL Vehicles not booked in, The wrong size vehicle arriving (too large), The vehicle arriving directly on site (bypassing the LZ), Not collecting material from the LZ the same day (when booked as ‘ Small Tools and Parcels – for Collection’), Booking slots that aren't used,

TRANSFORMING UCL Contractor Considerations Use the Important Logistics Information Tab. Make sure your drivers and suppliers know where to report and know the booking reference. Make sure you allow sufficient planning time for deliveries. Maximise the use of the Consolidation Centre. Small tools and parcels option provides more flexibility.

TRANSFORMING UCL Space Applications WJ are responsible for shared space on campus. If you want to use shared space for; a cabin, skip, material or waste storage, you must get your UCL UPO to apply for this. All applications should be made a minimum of 7 days before to enable us to review it properly and consult the necessary parties. We may request a drawing which shows your proposal and / or a site visit to discuss your requirements.

All hoarding must be constructed in line with the Technical Note from Arup regarding Fire Safety Provisions during construction (ER’s) Hoarding must be painted in the agreed UCL colour (Stone) RAL code 9002 Hoarding is available through Wilson James by making a hoarding request. Wilson James have 14 days to complete the hoarding. Hoarding TRANSFORMING UCL

1. To receive your Login for Datascope Full name Full company Address address of the main contacts Main contact phone number You can provide a preferred password at the time of registration What is required from you? TRANSFORMING UCL

Operations Manager Stephen Robbins – Wilson James Logistics Integrator Phil Barnett – UCL – Logistics Manager Malcolm Woolley – Wilson James – Contacts TRANSFORMING UCL