The Big Event 2016 INFORMATION FOR THE 2016 BIG EVENT DATE: APRIL 2 ND, 2016 LOCATION: DONALD. L. TUCKER CIVIC CENTER

General Information  There are three different types of volunteers we will discuss throughout:  Team Leader  A team leader is a member who is volunteering with an Organization and has decided to take on the role of organizing that Organizations team participants and relaying information to them. There is to be one team leader per Organization participating.  Team Participant  A team participant is a member who is volunteering with an Organization but is not the team leader.  Individual Participant  An individual participant has signed up to participate in The Big Event without a team. Because of this an individual will need to be up to date on all information they may need.

Your Role as Team Leader  You are the contact person for your organization.  You will be checking in your organization on event day.  If there is a change in service site, weather issues, or any needed communication, we will be contacting you.  We need you to communicate all of this to your team participants in order to help this event run smoothly.

Your Role as Team Participant  Make sure you know who your team leader is!  They will be relaying you any information you need to know regarding your site time, when to show up, ect.

Your Role as an Individual Participant  You will be checking in yourself on event day.  If there is a change in service site, weather issues, or any needed communication, we will be contacting you.

Event Day Schedule: For Those at 11am Sites* 8:30 AM – Team Leader/Individual Participant Check-In 8:30 AM – 9:15 AM – Team Arrival 9:30 AM – Kick-Off ceremony 10:15 AM – Tool Retrieval 5:00 PM – Tool Return Ends *Unless you (being an organization’s team leader or an individual participating alone) have been called and confirmed that you are going to a site at a different time you will be attending an 11am site.

Check-In  8:30 AM – Team Leader/Individual Check In  Team leaders and Individuals not participating with an organization must check their team/themselves in at this time  Your entire team does not need to be present at this time, just the team leader  Teams are encouraged to come early as we will have:  Food  FREE STUFF

Participant Site Information Form This is a Participant Site Information Form. It will be given to Team Leaders and Individuals participating without a team at check in. This form gives you all you need to know about you site, the location, who to call and when, and in the additional information, if you will need to go to tool distribution and pick up any tools.

What You’ll Need  Encourage team member’s to wear shirts representing your organization  We will have first-come, first-serve The Big Event shirts  Comfy, close-toed shoes  Be prepared for outdoor sites  Bug spray  Sunscreen  Filled Water bottle  Snacks for event site if you need them.  Please be looking out for a phone call if you and/or your organization needs to wear/bring any additional clothing.

Tool Distribution  Tools WILL NOT be distributed until the Kick-Off Ceremony ends  Team Leaders and 2-3 team members can go to tool retrieval  You can drive a car through the Tool Distribution area to pick them up  Bring your student ID  We will hold onto this until the tools are returned  Not all sites require tools!  If it does not state on your check in papers that you need to pick up tools then you can head straight to your site after the Kick-Off Ceremony wraps up!

Tool Return  Address: FSU Waste Management 123 Crate St. Tallahassee, Fl  NOTE: This means that you do NOT bring tools back to the Civic Center when you are done with your site.

Parking  Participants WILL NOT be allowed to park in the Civic Center Parking Lot.  Participants CAN park in the St. Augustine Garage and other surrounding FSU parking lots.

SpringTime Tallahassee  There’s a parade that starts at 10 AM.  Traffic will be bad.  These roads will be closed:  Adams from Pensacola to Call  College from Monroe to Duval  Park from Monroe to Duval  Duval from College to Park  Monroe from Tennessee St to 7 th Ave  Monroe from Appalachee Pkwy to Tennessee

Parade Route Road Closures  Monroe from Tennessee St to Madison St  Madison St from Monroe St to Railroad Ave  Adjacent blocks along the route

Contact Prior to The Event  Lookout for our calls  Please answer or return calls promptly  Our phone calls will be short  Call us at if you have any urgent questions  If you become aware that your organization/individual will not be coming please us at  Same rule applies if you expect a large drop in turnout for your organization  We will not be writing back unless you expressly state you would like a reply

In Case of Emergency: day of  FSUPD   The Big Event 

Regarding Weather on Event Day  We are aware it is forecast to possibly rain on Saturday…  However, we are working closely with FSU Emergency Management to ensure the safety of our volunteers.  Please check our Facebook Event Page for updates.  Unless we announce via our Facebook Event Page or call you and inform you we have had to cancel and sites due to weather, we will be sending organizations and individuals to sites!