In the Spirit of Service Not Self for Veterans, God and Country 1 ALAMIS Training Department Leadership National Conference May 4, 2014

In the Spirit of Service Not Self for Veterans, God and Country Overview  Saving data to browser  Shortcuts for your browser  Continuous years  Join dates  Understanding Membership Activity  Juniors with no date of birth 2

In the Spirit of Service Not Self for Veterans, God and Country F IREFOX 3 Don’t Save Passwords to Computer

In the Spirit of Service Not Self for Veterans, God and Country Delete Saved Passwords 4

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7 I NTERNET E XPLORER Don’t Save Passwords to Computer

In the Spirit of Service Not Self for Veterans, God and Country Change Settings 8

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In the Spirit of Service Not Self for Veterans, God and Country 11 Delete Saved Passwords

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In the Spirit of Service Not Self for Veterans, God and Country Firefox Browser 13 Download at Menu Bar Navigation Toolbar Bookmarks Bar Tabs Download Button Search Box Address Bar (also called location box) Firefox logo

In the Spirit of Service Not Self for Veterans, God and Country Internet Explorer Browser 14 Menu Bar Favorites Bar Tabs Address Bar (also called location box) Command Bar

In the Spirit of Service Not Self for Veterans, God and Country General Shortcuts SHORTCUTFUNCTION Ctrl+CCopy Ctrl+ASelect All Ctrl+XCut Ctrl+VPaste Ctrl+ZUndo Ctrl+YRedo Ctrl+PPrint Alt+F, then VPrint preview Ctrl+F or F3Find on this page Ctrl+OOpen a file (on your computer) Ctrl+SSave 15

In the Spirit of Service Not Self for Veterans, God and Country Shortcuts to Access Browser Menus SHORTCUTFUNCTION Alt+FOpen File menu Alt+EOpen Edit menu Alt+VOpen View menu Alt+SOpen History menu (Firefox only) Alt+BOpen Bookmark menu (Firefox only) Alt+AOpen Favorites menu (Internet Explorer only) Alt+TOpen Tools menu Alt+H Open Help menu 16

In the Spirit of Service Not Self for Veterans, God and Country Other Browser Shortcuts SHORTCUTFUNCTION Ctrl+H Open History sidebar Ctrl+B or Ctrl+iShow bookmark/favorites sidebar Ctrl+DBookmark this page Alt+D or Ctrl+L or F6 Jump to address bar Ctrl+TNew Tab Ctrl+WClose the current tab F5 Refresh the current page Ctrl+NOpen a new window Ctrl+Minus Sign Decrease zoom (- 10%) Ctrl+Plus Sign Increase zoom (+ 10%) Ctrl+Zero Zoom to 100% (Firefox only) Ctrl+Asterisk Zoom to 100% (Internet Explorer only) F11Turn full page view on or off (default Windows feature) 17

In the Spirit of Service Not Self for Veterans, God and Country Continuous Years & Join Dates 18 Jump to unit → Member → Edit Member Info → Edit Member Profile Find member in the list → Edit Member Profile → Background Can’t Change

In the Spirit of Service Not Self for Veterans, God and Country Join Dates  Usually the day dues were paid or entered into system  Missed dues any years, then new join date  Join date is day dues start being paid again  Back dues can be paid to get original join date back  Must pay the current year dues too 19

In the Spirit of Service Not Self for Veterans, God and Country Continuous Years  Calculated by the number of continuous national dues years (e.g., 11NATL, 12NATL, 13NATL) paid  Not calculated by subtracting join year from paid through year  Miss dues, then lose continuous years of membership  Updated each night at 10pm EST  Dues processed after 10pm EST will have continuous years updated the next day at 10pm EST 20

In the Spirit of Service Not Self for Veterans, God and Country Examples 21 NameOriginally Joined Join Date First Dues Paid Missed Dues Paid Thru Date # Cont. Years Suzy8/1/ None12/31/143 Lisa8/1/122/1/ /31/141 Janet9/1/ None12/31/142 Suzy has 3 continuous years of membership because she paid 2012, 2013, and 2014 dues. Lisa has 1 continuous year of membership because she missed 2013 dues, so only 2014 dues are counted toward continuous membership. She paid 2014 dues on 2/1/14. Janet has 2 continuous year of membership for paying 2013 and 2014 dues.

In the Spirit of Service Not Self for Veterans, God and Country 22 Jane Auxiliary Member #

In the Spirit of Service Not Self for Veterans, God and Country Interpreting Member Activity  Jane has a join date of 1/12/1995 because that’s when she joined by paying 1995 dues.  Jane is paid through 12/31/2014 because her 14NATL dues have been paid  Jane has 20 continuous years of membership 23 95NATL99NATL03NATL07NATL11NATL 96NATL00NATL04NATL08NATL12NATL 97NATL01NATL05NATL09NATL13NATL 98NATL02NATL06NATL10NATL14NATL

In the Spirit of Service Not Self for Veterans, God and Country Juniors Without a Date of Birth  Department Secretaries and Unit ALAMIS users will be sent an of their juniors without a DOB  Appear with a DOB of January 1 st of their join year  If they’re a senior, delete DOB or enter correct DOB  Use Change Status to change them to a senior  Have until June 13 th to enter correct DOB  Any remaining will be changed to seniors 24

In the Spirit of Service Not Self for Veterans, God and Country May 1 – May 16 – Dept reports Dept rate(the amount the Dept keeps) for the 2015 membership year to the ALAMIS Helpdesk May – Unit rate changes reported to ALAMIS Helpdesk (the amount the Unit keeps) June 1 – June 20 – Verification of dues rates as correct and the ability to change any that need changed Dues Rates Review Report June 20 – 2015 Dues Rates Locked for 2015 Year $30.00 per unit change once rates are locked 25 Dues Rate Process for 2015

In the Spirit of Service Not Self for Veterans, God and Country 2015 Dues Available for Payment Dues will be available to pay by July 1 st

In the Spirit of Service Not Self for Veterans, God and Country What’s New? Unit ALAMIS Logins We will now provide 2 logins for each unit if they request it. Cost will be $10.00 per year per login Increased cost for data pulls – Dept’s have the access to do this 27

In the Spirit of Service Not Self for Veterans, God and Country Common Errors in ALAMIS Not jumping to the correct unit before entering a member Not searching for a member prior to entering them as a new member MUST pay current membership year before you can pay back dues Paying dues for members prior to getting their check to clear the bank Not looking up a member’s join date prior to asking for it to be changed 28

In the Spirit of Service Not Self for Veterans, God and Country Common Errors in ALAMIS Paying junior dues for a member who you know is a senior and vice-versa Paying the same member more than once for the same dues year because there are duplicate records that need merged 29

In the Spirit of Service Not Self for Veterans, God and Country Reminders You can use ALAMIS to bill for past dues up to Any prior to 2009 will need to go to the helpdesk You have to rejoin former members to in order to pay them. Expired members who have only missed one year you can pay them without rejoining You can not transfer a member who is not current Adding a birthdate to a member in ALAMIS dues not change their membership type, example a senior to a junior. The billing has to be updated when switching a junior to a senior or vice-versa 30

In the Spirit of Service Not Self for Veterans, God and Country 31 Reconciliation It’s fun! I promise!

In the Spirit of Service Not Self for Veterans, God and Country QUESTIONS? 32