PartII

Key M&E requirements:  Specification of information requirements  What exactly do the decision makers want to know about the project?  For what purpose is the information?  When do they want the information ?  Reporting Monitoring and Evaluation Results  Must attract the decision makers’ attention  Decision makers must have confidence in accuracy of data provided to them  Findings of research should show possible alternatives for future action  Should be a tool for rationalizing decision making

 Non-cooperation by project staff that may perceive it negatively, or even as a form of witch-hunting  Insufficient or unreliable data/information  Ex-post evaluation is given low priority in many organizations since it deals with ‘historical’ issues.

 Solutions: Culture change where M & E is valued for its control function, and for organizational learning to improve future project performance. Excellent data gathering and management systems Good information and ICT systems are essential.

 Manual -prone to error, -difficult to conduct on a large scale -high in transaction costs.  Information and communication technology (ICT) tools ◦ mobile phones and tablets, ◦ Mobile applications Advantages:  Capacity to create digital surveys,  Real-time data storage/transfer  Removal of manual data entry.

 Choosing the right hardware is a critical step in a project using ICT for data collection.  Complex data collection usually requires more capable devices, but for simple collection, SMS may be appropriate. Examples: iPod touch, iPad, iPhone, or Android device

 Online Forms  Mobile Forms Illustration of capture data collection system

 Open Source Software  Name of software: Nokia Data Gathering (NDG)  Producer (or company): NOKIA  Purpose: To collect data using mobile phones instead of paper forms, PDAs or laptops  Web address:

 It is an open-source web-based software  A data collection software tool designed to make it easier and fast to collect health, education, agriculture etc data using handheld computers.  Designed to provide sophisticated functionality to the average user with little or no training.  Programmed and supported by DataDyne’s Kenya team’s Kenya team  It is a mobile app available for standard ("non- smart") phones, Blackberry, iPhone, and Android

 Web-based software for designing forms and viewing data. URL:  Java-based phone application data collection (even without network coverage)  Remote server where data is sent and where it can be viewed and downloaded from any computer with internet access.

 Create account  Build form  Start collecting data on mobile phone. NB: - Data sent to remote server, where it can be viewed and downloaded. - Data exported to txt, xls,google maps etc for analysis. - Download application to iphone, ipad, ipod touch etc - Not compatible with Internet Explorer.

FreeProEnterprise Up to 20 formsUnlimited forms 100 questions/formUnlimited questions/form 6000 uploads per year (500 per month) 10,000 uploads ($ 0.25 per additional upload) uploads ($0.20 per additional upload) Store up to 500 records per form online. Collectors can add unlimited data to your forms Unlimited online storageUnlimited online storages SMS data entry Custom analysis Open API access Team features Set custom roles Bulk user import Store data on own server

Question TypePurposeKeyboard shortcutData field nameAdditional options Label This does not create a question; it displays information on the screen of the mobile device Ctrl+NA Plain textUser can enter text informationCtrl+FRequiredNA Integer For integer responses (0, 1, 2, 3…) Ctrl+ERequired Provide minimum and maximum integer values Decimal For decimal value responses (.04, 1.01 etc.) Ctrl+DRequired Provide minimum and maximum values Drop down User can select a single response from the options that you provide (multiple choice) Ctrl+PRequired Provide the possible response options for the question Radio button User can select a single response from the options that you provide (multiple choice) Ctrl+RRequired Provide the possible response options for the question Check box User can select several responses from the options you provide (multiple choice) Ctrl+KRequired Provide the possible response options for the question DateUser can enter a dateCtrl+QRequiredNA GPSTo collect the location information Ctrl+GRequiredNA

 There are 3 different types of Logic in Magpi  Skip Logic  Message Logic  Advanced Logic