PM B-03 Managing Organizational Development and Change Phase 4 Individual Project HR Planning and Project Management By John W. Casto Instructor Professor Sadu Shetty

HRP is the process of identifying and documenting project roles, responsibilities and required skills and also creating a staffing management plan. HRP entails many things. The presentation will review some of the key components of the HRP The goal of the paper is to guide those who are new in PM on the key aspect of HRP necessary for successful PM. Components of HRP that shall be discussed include inputs, tools and techniques and outputs.

 The success of HRP planning is determined by whether there are required inputs.  There are different inputs that needs to be considered as far as HRP is concerned.  Some of these input include: activity resource requirements, enterprise environmental factors, and organizational process assets.  These inputs are discussed briefly in the next slides.

Activity Resource Requirements ARR is used to determine human resource needs requirements. As far as Activity Resource Requirements are concerned, the project manager is expected to look for the required people, and determine their competence. This is preliminary approach to getting dedicated workforce. Enterprise environmental factors It is also expected that human resource should assist in creating good environment conducive for optimum performance. Some of the factors considered when creating such environment include organizational culture, personnel administration policies, and marketplace conditions

It is another role of human resource planning to develop tools and technique necessary for the implementation of the project. These tools guide the employees as well as the human resource team in monitoring and evaluation of the project. Some of the tools utilized include organization charts and position descriptions, networking and organizational theory. Organizational charts and position descriptions These are charts used to document members roles, responsibilities. They can be designed as hierarchal, matrix or text oriented.

Networking Networking is another tool worth considering during HRP. It is formal or informal interaction with others in an organization. It is a constructive way to understand political and interpersonal factors that can affect or impact the effectiveness of various staffing management options. They are conducted during luncheon meetings, informal conversation, trade conference and symposia.

Organizational theory This is another integral organizational tool that HRP must put into consideration. It offers information regarding the way in which people, teams, and organizational units behave. Effective use of organizational theory has been demonstrated to reduce the amount of time and cost required and enhance the chances of getting desired results.

HRP should also deal with project output. Project output entails efforts that the human resource put to ensure that the inputs are effective. They are the guidelines for team definition, training, and management. Here, roles and responsibilities are outlined. The descriptions of how roles relates is also made. There is also management planning for personnel. Some of the element of project output are discussed.

Project staff assignment This is carried out when appropriate people have been selected. The process of staff assignment is documented in project team directory, memos, and also project organization charts. Resource Calendars They document time period that each team member can work on the project. It is important for supervision and job assignments.

 Project management plan updates  This is also required for effective project implementation.  It should be noted that there are other areas such as training, team development, co-location, recognition and rewards and team performance.  All these should be considered under HRP

 Dinsmore, P. C., & Cabanis-Brewin, J. (2011). The AMA handbook of project management. New York: American Management Association.