Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 1 Texas Assessment Management System ESC Training
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 2 Texas Assessment Management System Overview Part 1: The Basics
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 3 What is the Texas Assessment Management System? Benefits, Changes, & More!
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 4 Texas Assessment Management System The Texas Assessment Management System replaces most test management activities previously offered at SchoolHouse (also known as Online Data Management), eMeasurement Services (also known as online testing), and SchoolSuccess (which included TAKS–Alt).
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 5 The Texas Assessment Management System also houses the teacher portal, the student portal, and will be the future home of analytic reporting. Texas Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 6 The Texas Assessment Program The Texas Assessment Program serves: –1,250 active school districts and charter schools –8,124 campuses The Texas Assessment Program includes: –TAKS (Texas Assessment of Knowledge and Skills), including TAKS (Accommodated) –TELPAS (Texas English Language Proficiency Assessment System) –EOC (End-of-Course) –TAKS-M (Texas Assessment of Knowledge and Skills–Modified) –TAKS–Alt (Texas Assessment of Knowledge and Skills–Alternate) –STAAR (State of Texas Assessments of Academic Readiness) beginning 2011–2012
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 7 How do I access the Texas Assessment Management System?
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 8 Texas Assessment Management System The Texas Assessment website ( is a web destination that provides access to the Texas Assessment Management System.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 9 What are the benefits of the Texas Assessment Management System?
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 10 Benefits Management of both online and paper testing administrative tasks are incorporated into one interface. A single login allows an authorized user access to various assessment management tools. User roles can be designated to match the test administration roles, such as campus testing coordinators or online test administrators.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 11 Benefits The process for uploading precode files has been streamlined and new tools for managing the precode process have been added. The functionality to set up test sessions, to add students to existing test sessions, and to maintain class rosters for online testing has been improved. The online reporting capability has been improved and will be expanded. Contact information provided to the Texas Education Agency (TEA) will be reflected in the Assessment Management System more frequently than in the past.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 12 Benefits Participation in online assessments are now designated through the enrollment and registration process rather than through a separate registration form. Districts will be able to create and designate groups through the Request Registration File feature, extract current registration information, make modifications in the file, and use the Send Student Data feature to update information in the Assessment Management System. Data portals (student, teacher, and analytic reporting) will be included and accessible in the same location.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 13 What to expect with the transition to the Texas Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 14 Changes New terminology –Request Registration File –Student Test Alerts –Participation Counts –Groups New roles and access limitations –User Role and Permissions Matrix –District testing coordinators can now view student reports New features –User's Guide for the Texas Assessment Management System located on the Resources page at –Optional Reports must be ordered through the Assessment Management System NOTE: District activities associated with the District and Campus Coordinator Manual will not change; however, how they are performed in the new system will change.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 15 TAKS–Alt Changes for 2010–2011 –Beginning with the 2010–2011 school year, the TAKS–Alt online assessment will be delivered using a new assessment management system. –Practice Center was available beginning September 2010 for district staff to utilize in order to familiarize themselves with TAKS–Alt functionality. –More than one teacher can evaluate a single student, but only one teacher can be assigned to the subject area tested.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 16 TELPAS Changes for 2010–2011 –Student data uploads accepted through April 8 th. Two new roles for TELPAS TELPAS Rating Entry Assistant role Online Session Administrator role –K–12 rating entry groups used to enter holistic ratings only –Student test details screen now only pertains to online reading tests
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 17 Available Resources
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 18 Available Resources Assessment Management System Resources –There are many sources of support for the Texas Assessment Management System. All support documentation and resources can be found on the Support page of the Texas Assessment website. There you will find: User's Guide for the Texas Assessment Management System located on the Resources page of the Texas Assessment website at User’s Guide to the Student Portal of the Texas Assessment Management System located on the Resources page of the Texas Assessment website at Frequently Asked Questions (FAQs) Support Center Information –If you have questions about the Assessment Management System, you can call Pearson’s Austin Operations Center at (Monday–Friday, 7:30 AM –5:30 PM, Central Time) to talk to a support specialist. Information –To contact system support personnel,
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 19 Available Resources Paper Testing Resources –User's Guide for the Texas Assessment Management System –Practice Center These and additional resources for TAKS, including TAKS (Accommodated); TAKS–M; TAKS–Alt; and EOC can be found on the Texas Assessment Resources page at
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 20 Available Resources Online Testing Resources –User's Guide for the Texas Assessment Management System –Texas Unified System Requirements –Best Practices and Deployment for Online Testing –PearsonAccess Technology Guidelines –TestNav Technology Guidelines –TestNav Quick Start Guide –TestNav Early Warning System Reference Manual –Proctor Caching User's Guide –Proctor Caching Quick Start Guides –District and Campus Coordinator Manual Supplement These and additional online resources for TAKS, TELPAS, and EOC can be found on the Texas Assessment Resources page at
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 21 Available Resources TAKS–Alt Resources TAKS-Alt Manual for District and Campus Coordinators TAKS-Alt Manual for Test Administrators (Teachers) TAKS-Alt Quick Tips Guide Additional TAKS-Alt resources can be found on the TEA TAKS-Alt Resources page ( Additional TAKS–Alt resources can be found on the Resources page of the Assessment Management System (
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 22 Training Modules Numerous training modules are available to district staff to learn about the capabilities of the Texas Assessment Management System. These modules can be found on the Training tab of the Texas Assessment website’s Resources page. Training sessions include: –Texas Assessment Management System – District Orientation –Introduction to PearsonAccess –Organization Overview –User Management Overview –Student Data Management Overview –Setting Up Online Testing Environment –Test Management Overview –Test Setup Overview –Test Results Overview –Proctor Caching
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 23 Training TAKS–Alt Teachers who will administer the TAKS–Alt assessment are required to complete the TAKS–Alt Training Modules 1–4. Teachers must pass the qualification activities for Modules 1–3 prior to conducting any assessment observations and prior to accessing the TAKS–Alt functions of the Texas Assessment Management System. To access the TAKS–Alt Training Modules, go to the Texas Training Center website (
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 24 A TELPAS practice administration will be available in the Texas Assessment Management System Practice Center to practice activities involved with the TELPAS administration. TELPAS Student Tutorials –The TELPAS Online Reading Test Student Tutorials ( Tutorials that simulate the format of the online reading test. They give students practice using the online testing interface and expose them to the various types of TELPAS reading selections and test questions. Training
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 25 Practice Center The Practice Center for the Texas Assessment Management System allows you to practice without affecting the “live” data for paper and online testing activities. For example: –After creating sample students, practice registering students and assigning them to groups and tests. –Enter participation counts. –Place an additional order. –Create test sessions and assign students to online test sessions. NOTE: A separate user ID and password is required to access the Practice Center.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 26 Practice Center – Logging In To log in to the Practice Center 1.Enter into your browser. 2.Click the Log in to the Texas Assessment Management System Practice Center link in the Related Links panel. 3.Enter your username and password, and then click Login to go to the homepage for the Practice Center. NOTE: Before using the Practice Center you must first follow the link in the New User Account from to initialize your user account and password.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 27 Practice Center Homepage
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 28 Overview of the Texas Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 29 Define roles and grant organization access Administrative Management and Organizations Send Student Data Manage Student Directory Student Data Enter administration details Manage participation counts Track test materials Order additional materials Test Setup Register students to tests Update student demographic data Create, view, and manage online tests Resolve student test alerts Test Management View, download, and print published reports View registration file extract View registration summary Test Results Test administration tasks Texas Assessment Management System Functionality View alternate assessment data Edit, update, and submit alternate assessment data View student evaluation status reports Enter holistic ratings and rater information for TELPAS Manage TELPAS rating entry groups Generate TELPAS reading and holistic rating combined status report Student Evaluation
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 30 Administrative Management
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 31 Administrative Management Security Security allows you to add user accounts for district and campus staff. This helps control access to the website and maintain the security of data.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 32 User Accounts in the Texas Assessment Management System A user in the Texas Assessment Management System is a testing coordinator, test administrator, teacher, or any other person who has been given an Assessment Management System user account.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 33 Role-based access stock Each user is assigned a role in the Texas Assessment Management System. Each role defines the level of access.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 34 Role-based Access The interface automatically changes to display only functions for which the user is authorized. Online test administrator access District testing coordinator access
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 35 User Roles and Permissions The Texas User Roles and Permissions document is located on the Resources ( page at Support >Resources >Technology Information.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 36 Who can assign roles in the Assessment Management System? Pearson has set up district testing coordinators and superintendents. Once district testing coordinators are set up, district testing coordinators are responsible for setting up their district staff. For example, a district testing coordinator will set up a campus testing coordinator, and a campus testing coordinator will set up their online testing administrators, etc. NOTE: Roles assigned in the Assessment Management System are not necessarily the same job title your staff may have within the district.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 37 User Account in the Texas Assessment Management System How do I get access? District testing coordinator and superintendent user accounts are set up by Pearson based on information in the Texas Education Directory (AskTED). All other accounts are set up by the district. Each new user will receive an notification when his or her user account is created. How do I establish my password? When your user account is initially created, a new user notification is sent to you that contains a link to the system and instructions for establishing a password. Once you have established a password, log in to the Assessment Management System. You will then be prompted to read and accept the Confidentiality Agreement. What information does my user account contain? Demographic and contact information Assigned role(s) Assigned organization(s)
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 38 User Account in the Texas Assessment Management System The link in your initial user account setup can only be used once. After initializing your account, you will need to go to the Texas Assessment website and click the Log in to the Texas Assessment Management System link. The User ID/Username and password information are case sensitive. Be sure to enter your login information exactly as it appears in the initial setup you receive.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 39 View User Accounts
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 40 Adding User Accounts There are two ways of creating a user account: Uploading a user account file Manually entering individual accounts
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 41 Adding a User Account as an Alternate Assessment Teacher “Alternate Assessment Teacher” is a specific role assigned to a teacher so that he or she can administer the TAKS–Alt assessment. An Alternate Assessment Teacher can view and edit student evaluation data, submit an assessment, and access the Teacher Assessment Status Roster Report in order to monitor the assessment status of his or her students. When setting up an Alternate Assessment Teacher’s account you will need to know the following: –the campus(es) to which the teacher is assigned –the teacher’s address –the group(s) to which the teacher needs to be assigned –for each assigned group, the test(s) to which the teacher needs to be assigned
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 42 Additional Steps to Create an Alternate Assessment Teacher User In addition to the steps in the previous demonstration, a district testing coordinator must assign the Alternate Assessment Teacher to a specific test within a group.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 43 Roles that can be used for managing TELPAS Rating Entry Online Session Administrator –Campus-level access –Permissions: View student data and registered groups Register students; edit/remove registrations Assign/edit/remove/move test assignments Add/edit/delete reading test sessions Manage reading test sessions Add/edit/delete TELPAS rating entry groups* Enter/edit holistic rating information* View holistic rating information audit history* View TELPAS status reports TELPAS Rating Entry Assistant –Campus-level access –Permissions: View TELPAS rating entry groups Enter/edit holistic rating information View holistic rating student history View TELPAS status reports
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 44 View User Accounts Managing User Accounts Some user roles give users permission to view and manage other user accounts. Users with these roles can: Initiate a password reset request for another user Lock and unlock accounts Mark accounts as Deleted Update account information Export user data
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 45 View User Accounts Locked and Deleted Accounts A “locked” status indicates that a user has had five unsuccessful login attempts or has been manually locked by an administrator. A locked account must be unlocked before the user can log in. A “deleted” status means that the user cannot log in to the Assessment Management System under any circumstances. For example, if a user left the district, their account should be deleted.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 46 Your Account
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 47 Your Account Changing Your Password Proper password management prevents unauthorized access to testing data. Your password will expire every 90 days and will need to be reset; however, if you have the need to change your password before 90 days has elapsed, you can do so from the Your Account link. NOTE: Passwords must be 8 – 32 characters in length and must not include the following special characters: ^&*(><"'`+= |
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 48 Your Account Resetting Your Password If you forget your password or your password expires, you can click on the Reset your password link located on the login screen to reset your password.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 49 Organizations
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 50 Organizations An organization is an entity in the organizational hierarchy, such as a department of education, district, or campus. For instance, TEA, District 1, and Campus 1 are all organizations.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 51 Organizational Hierarchy All data in the assessment management system— demographic and testing—are organized and maintained by an “organization.”
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 52 View Organizations View Organizations is where you will be able to view organization details, contacts, test administrations, administration details, groups and group details, responsibilities, and tests.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 53 View Organizations Organization Details The Organization Details screen shows the Organization Master Record.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 54 View Organizations Contacts Contacts are personnel designated to serve as the point of contact between the organization and Pearson for testing activities (for example, receipt of materials).
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 55 View Organizations Test Administration The Test Administrations tab displays the available test administrations. Some organizations will not participate in all test administrations (for example, exit level retests). A “Yes” or “No” in the Participation column indicates the organization’s participation status. If an organization is participating in a test administration, further details are accessible. Click any test administration name link to view the Administration Details screen for that administration.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 56 View Organizations Test Administration - Administration Details
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 57 View Organizations Test Administration - Groups
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 58 View Organizations Test Administration - Responsibilities
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 59 View Organizations Test Administration - Tests
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 60 View Organizations Change Organization A user assigned the role of district testing coordinator will have access to change the organization level to view only campus–level information. For example, to view AOC HS and see only the information tied to that campus, you would change your organization.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 61 Q & A
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 62 Texas Assessment Management System Part 2: Pre-Administration/During an Administration—Participation Collection, Precode File Submission, Additional Orders, Administration Details, and Test Management
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 63 Student Data
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 64 Student Data Student data refers to student demographic data and other testing- related information about individual students, such as name, date of birth (DOB), grade, and PEIMS ID. Student data must be uploaded or entered manually before students can be registered for a test or receive precode materials. In some test administrations, Pearson will load student data for the districts, and districts will not be required to. NOTE: Sending Student Data is the process for sending precoded students and it does not affect your participation counts. You will need to view and manage participation counts separately to ensure that you have enough testing materials.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 65 Send Student Data The Send Student Data process replaces the SchoolHouse data upload. Use the Student Data File to load large numbers of student records into the system.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 66 Send Student Data – Submit Data File Before you submit a file, make sure that your file meets the student data file specifications. Refer to the Student Data File Specifications FAQ on the Texas Assessment website at:
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 67 Manage Student Directory The Manage Student Directory screen allows you to add, view, and modify student data.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 68 Manage Student Directory - Adding a New Student District testing coordinators have the ability to manually enter students into the system. When students are entered manually, the system attempts to match the new student to those that already exist in the Student Directory. Matches are determined by the first five characters of the student’s last name, the first three characters of the student’s first name (excluding special characters), the student’s PEIMS ID, and the student’s date of birth. When manually entering students into the Assessment Management System, the New Student Wizard function will assist you.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 69 Manage Student Directory – Adding a New Student Permanent vs. Temporary A permanent student is a student who has been loaded by student data file upload or has been manually entered and matches a student in the student directory. A temporary student is a student who has been loaded by student data file upload or has been manually entered and does not match a student in the student directory.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 70 Manage Student Directory – Adding a New Student Student Match Found If a match is found, –registration data will be updated for a permanent student, or –registration data and the student directory information will be updated for an existing temporary student.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 71 Manage Student Directory – Adding a New Student Student Match Not Found If a match is not found: –If the PEIMS ID does not match an existing student but other demographics match, you will be presented with a possible match so you can determine whether to add the student or update the existing data. –If the PEIMS ID and other demographics do not match an existing student, then a new temporary student will be created.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 72 Manage Student Directory – Adding a New Student To add a new student 1.Go to Student Data and select Manage Student Directory. 2.Select the View By Students mode. 3.Click the New Student button to go to the New Student screen. 4.Enter the required information to create the student, and then click Save and Next to create the student record. 5.To register the student for a test administration, select the test administration, the student’s grade, and the remaining optional fields, and then click Save and Next. 6.The student is now registered for testing in the selected test administration. To register the student to a group, select the group or create a new group, and then click Save and Next. 7.The student is added to the group. Next select the test the student will take, and then click Save and Exit. NOTE: This step is not applicable to all test administrations (for example, for TAKS–Alt administrations, students are automatically assigned to a test based on their grade). 8.The student is now successfully enrolled at a campus and registered to a test.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 73 Manage Student Directory - Managing Student Data After student data are initially uploaded, you will have the ability to view, edit, and delete student data, as well as move students to another organization and view student data reports. To view specific students, enter search criteria in the fields provided. To view all students, place a check in the “Show All Students” checkbox.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 74 Manage Student Directory - Managing Student Data Viewing Student Data Reports On the Student Data Reports screen, you can view the Enrollment Changes report to see which students are enrolled in more than one campus.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 75 Manage Student Directory - Managing Student Data To view students 1.Go to Student Data and click Manage Student Directory. 2.Select the view (Campuses, Rostered Groups, or Students).
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 76 Test Setup
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 77 Test Setup The primary test setup activities are entering administration details and participation counts (formerly enrollments), ordering additional materials, tracking orders, and viewing shipment information.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 78 Enter Administration Details Supplemental administration data is used to collect additional information such as precode option, precode option sort order, and optional reports orders.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 79 Enter Administration Details – Changing the default test administration To change the default test administration, click the Change link at the top of the screen next to the administration name. Select the test administration preferred as the default and click the Save and Make Default button.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 80 Manage Participation Counts Participation Counts must be entered for TAKS/TAKS–M and EOC by the date specified. Participation Counts are used to determine the number of test materials sent for the initial distribution.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 81 Manage Participation Counts – Viewing Participation Counts To view participation counts 1.Go to Test Setup > Manage Participation Counts. 2.Click an organization name to go to the Participation Counts screen to view counts. NOTE: Please see the following definitions for the asterisks on the Manage Participation Counts screen. *First-time exit level testers only. Do not enter figures for exit level retesters. **Campuses will receive only one form of the test, so separate counts are not needed for Oral Administration and Dyslexia.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 82 Manage Participation Counts – Entering Participation Counts District testing coordinators for TAKS/TAKS–M and EOC administrations may view and modify participation counts to adjust enrollment numbers. Participation counts for other administrations may only be viewed. To enter participation counts 1.Go to Test Setup > Manage Participation Counts. Verify that you have selected the appropriate test administration. The Status column shows whether the participation count process is “Not Started,” “In Progress,” or “Complete.” 2.Click an organization name to open the Manage Participation Counts screen for that organization. 3.Update participation counts in the fields provided. 4.Select the “Complete” checkbox for the status in the Organization column. 5.Click Save and Next to save the current counts and navigate to the Manage Participation Counts screen for the next organization. Participation counts are updated in real-time.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 83 Manage Participation Counts Viewing Summary Reports The Participation Count Totals report summarizes the total number of students assigned to each test administration.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 84 Order Additional Materials Use Order Additional Materials to order additional paper materials if you need more materials than originally provided in your initial distribution.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 85 Order Additional Materials Verify your shipping information and click Next. Enter a number in the Quantity column for each test material item that you want to order.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 86 Shipment Tracking Use Shipment Tracking to check on the status of existing orders and track order shipments. An will be sent to a designated contact when an additional order or reports/miscellaneous order is shipped.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 87 Shipment Tracking – Viewing Reports of Order Activity To view a shipping activity report 1.Go to Test Setup > Shipment Tracking. –Verify that you have selected the appropriate test administration. 2.Click Reports on the Shipment Tracking screen and select a report from the drop-down list.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 88 Shipment Tracking – Tracking Shipments to Pearson To track shipments to Pearson 1.Go to Test Setup > Shipment Tracking. –Verify that you have selected the appropriate test administration. 2.Select the “Shipments to Pearson” view on the Shipment Tracking screen. 3.Click a tracking number in the Tracking Number column to go to the shipper’s tracking page. The shipper’s tracking page will open in a new browser window.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 89 Test Management
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 90 Test Management Test Management activities for online testing include the following activities: –registering students –managing test sessions
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 91 Register Students A student cannot be placed into an online testing session without being registered. NOTE: Students must be enrolled in a campus before they can be registered for a particular test administration (for example, the TAKS–Alt administration) and assigned to specific groups. Typically students are already enrolled in a campus, registered, and assigned to groups when student data files are submitted, but a district testing coordinator can register a student manually.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 92 Searching and Sorting Using the Filter Functions There are a few different ways to use filtering functions to sort through students and groups. To view specific students, enter search criteria in the fields provided. To view all students, place a check in the “Show All Students” checkbox. To view students in a certain category, select one of the three View By radio buttons. To filter an individual column, click the blue and white downward facing arrow, type in a keyword and click Go.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 93 Register Students There are two ways to register a student: Managing by Group Viewing by Student
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 94 Register Students Managing by Group When managing student data by groups, you can select an existing group to view and update or you can add a new group.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 95 Register Students Viewing by Student To manage student data by viewing students, you will select the Registered Students or Unregistered Students View By radio button.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 96 Manual Assignment of Students
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 97 Changing Student Testing Formats after Registration There are two ways to change a student’s testing format (paper or online) after registration has been completed. –Request Registration File –Manually NOTE: The default testing format for TELPAS is online. TELPAS paper testing administrations must be requested and approved through TEA.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 98 Requesting a Registration File The Request Registration File Feature can be used to change the testing format for a student or a group of students. 1.Navigate to Register Students 2.Choose a View By mode 3.Click Request Registration File The file will be available to you via the Test Results tab and by clicking View Published Reports.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 99 Manually Changing Testing Formats After a student is registered for a test, if you need to change the testing format manually, you will need to do the following: 1.Go to Register Students. 2.Search for the student you would like to edit and click the student name. 3.Click the Assigned Tests tab. 4.Click Edit and use the drop-downs next to each Test Name to change the testing format to online or paper. 5.Click Save.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 100 Manage Test Sessions Managing test sessions is one of the main activities for online testing.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 101 Manage Test Sessions Creating New Test Sessions An online test session must be created before students can be assigned to an online test.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 102 Creating an Oral Administration Testing Session To create an oral administration testing session, select Yes in the Read-aloud drop-down on the Create a New Test Session page. NOTE: When adding students to an oral administration session, do NOT add students that are already in another test session. You must add students that have not yet been assigned to a test session.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 103 Manage Test Sessions Viewing and Editing Test Sessions The Manage Test Sessions screen provides a list of test sessions by district or campus. You will see only test sessions to which you have access. This list can be filtered on test-session values such as session name, status, start date, test, and campus.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 104 Manage Test Sessions Viewing and Editing Test Sessions The Session Details screen provides the ability to add or change a student’s assigned test form, remove students from a test session, or move students from one session to another.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 105 Manage Test Sessions Viewing and Editing Test Sessions – Verify Transmission Receipt Report
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 106 Manage Test Sessions Proctor Caching Proctor caching refers to pre-caching (downloading) test content from the Pearson testing server to a secure local computer before starting a test session. Proctor caching is required for online testing and must be completed before beginning an online testing session. NOTE: District testing coordinators will receive a broadcast before each online testing administration with information about proctor caching availability.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 107 Manage Test Sessions Types of Authorizations From the Session Details screen, you have the ability to print the following authorizations: Student Authorizations Proctor Authorizations Seal Codes
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 108 Manage Test Sessions Authorizations – Student Authorizations Each student must have a student authorization in order to test online. Student authorizations contain: the test access URL to be entered into TestNav the students unique Login ID the Test Code of the assessment The student authorization also has a quick reference guide of useful TestNav navigation keystrokes.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 109 Manage Test Sessions Authorizations – Proctor Authorizations A proctor authorization allows a test proctor to log in and view the same test that the students are taking for an oral administration. NOTE: Proctor authorizations are needed only for Read–Aloud test sessions.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 110 Manage Test Sessions Authorizations – Seal Codes Seal codes are the electronic equivalents of the adhesive tabs that are used to seal sections of paper test booklets. Before students in a test session can go to the next sealed section of an electronic test, they must enter the appropriate four-digit seal code. Seal codes for a specific test session are listed on the seal codes document.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 111 Manage Test Sessions Starting a Test Session Once a test session has been created and students have been added, you will need to start the test session in order for students to log in on the day of testing.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 112 Manage Test Sessions Monitoring a Test Session After the test session has been started, you can monitor the test session by: refreshing a student’s testing status modifying a student’s test-specific data resuming a student’s test marking a student’s test complete stopping a test session
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 113 Online Test Session Monitoring Functions Currently Scheduled Sessions (.pdf) –Current session status & high level overview per organization –Print version –Access from Manage Test Sessions screen Session Roster (.pdf) –Print version of Session Details –Access from Session Details screen Verify Transmission Receipt –Verify transmission of student responses DTC, CTC, and Online Session Administrator have access –Access through Administrative Management –Or access from Session Details screen Testing Status Refresh button –Access from Session Details screen
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 114 Mark Test Complete If a student exits TestNav and will not resume the same test, or if a student has never logged in to a test and will not have another opportunity to test within the administration but must be accounted for, you can manually mark that student’s test “complete.”
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 115 Mark Test Complete Situations Online tests should only be marked complete for the following reasons: –“Do Not Score” situations such as Other, Absent, etc. –Student forgot to select the Submit button and exited out of the test NOTE: For “do not score” situations, a score code must also be selected for a student from the Student Test Details screen in addition to marking the test complete from the Session Details screen. For additional information on “do not score” situations, refer to the appropriate test administration specific manual.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 116 Mark Test Complete Permissions District Testing Coordinator Campus Testing Coordinator Online Session Administrator
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 117 Student Evaluation
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 118 Student Evaluation Student evaluation activities allow teachers to submit TAKS–Alt student performance evaluations, to view status reports for students who are assessed with TAKS–Alt, to create TELPAS rating entry groups and add students to those groups, and to view holistic rating status reports and reading and holistic rating combined reports for TELPAS students.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 119 TAKS–Alt Administration Setup
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 120 Steps to Setting Up TAKS–Alt Administration 1.Update Student Data 2.Assign Students to Groups 3.Designate Alternate Assessment Teachers Assign Alternate Assessment Teachers to groups by subject and grade
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 121 Update Student Data There are two ways to update TAKS–Alt student data: –Send Student Data via a file for all students –Manually update using the Assessment Management System for individual students
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 122 Send Student Data – Request Registration File –Information on Requesting a Registration File, is located on page 67 of the 2010–2011 TAKS–Alt Manual for District and Campus Coordinators. –It is recommended that you start with a Student Registration file of all the students that have been loaded into the system for your district and campuses.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 123 To request a Student Registration file from the system: 1.Select Test Management 2.Select Register Students 3.Click the Request Registration File button. Note: The Student Registration file that you request and the Student Data file referred to in the manuals and this guide are the same file. Send Student Data – Request Registration File
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 124 Using the Student Data Header File To efficiently use the Student Data file, it is recommended that you download the Student Data File Header from the site Support Resources. Select the Support link and select Downloads in the Resources window. Choose the TAKS–Alt radio button to minimize the list of downloads to show the 2010–2011 Student Data File Header document.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 125 Using the Student Data Header File Under the Communications tab in the Resources window you will also want to reference the 2010–2011 Student Data File Format document which will give you details on field length requirements for each data field in the file.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 126 Copy and paste the header row from the Student Data File Header to the top row of your Student Data file. Column E in your Student Data file is the Group Name column. Simply type in the group name you have designated. Example: header row and group names Using the Student Data Header File
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 127 Once you have completed this process, refer to the 2010–2011 Student Data File Format document to confirm you do not have any field data issues that could cause errors when you try to upload the file back into the system. The 2010–2011 Student Data File Format document can be found on the Communications tab at Example: Your group name is limited to 20 characters long, including blank spaces. Do not use special characters. Hyphens and underscores can be used, but other special characters will cause errors. Using the Student Data Header File
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 128 Upload the Student Data File To upload the Student Data file select the Student Data tab and select Send Student Data. Use the Browse button to select the file on your desktop and choose Send. When you are finished updating the Student Data file with your group information, delete the header row before you upload the file into the Texas Assessment Management System. Instructions for Submitting a Student Data File, can be referenced on page 32 of the User’s Guide for the Texas Assessment Management System, or in the section titled Update Student Data, on page 68 of the 2010–2011 TAKS–Alt Manual for District and Campus Coordinators.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 129 You will receive an when you upload the file and another when the file has processed. You can view the results of the upload process by selecting the Messages link next to the file you uploaded in the system. Upload the Student Data File
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 130 Manually Updating Student Data Student information can be manually updated via the Assessment Management system by accessing the Register Students link under the Test Management tab. For step-by-step instructions on manually updating student data, refer to page 71 in the 2010–2011 TAKS–Alt Manual for District and Campus Coordinators.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 131 Assign Students to Groups There are two ways to add TAKS–Alt students to groups: –Designate the Group Name when submitting the student data file –Manually assign using the Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 132 Designate the Group Name when submitting the student data file Column E in your Student Data file is the Group Name column. Simply type in the group name you have designated. Example: group names
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 133 Manually assign students using the Assessment Management System Students can be manually assigned to groups via the Assessment Management system by accessing the Manage Student Directory link under the Student Data tab.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 134 To manually assign students, 1.Click the Manage Student Directory link. Manually assign students using the Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved The Manage Student Directory screen will display. Select the “Students” view, and then click the New Student button to go to the New Student screen. Manually assign students using the Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved The New Student screen will display. Enter the student’s information in the “Edit Student Details” view. Fields marked by a red arrow (as shown below) are required fields. NOTE: It is suggested that the student’s name be entered in uppercase. There is a character limit on the student’s name of 10, 1, and 15 for first name, middle initial, and last name, respectively. Manually assign students using the Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved Click the radio button to the left of the campus where you want to assign the student, and then click Save and Next to create the student record. The line graph at the top of the screen will show that the student’s details have been successfully entered, which completes step one of the four step process. Manually assign students using the Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved To register the student for the 2011 TAKS–Alt administration, select the test administration, the student’s grade, and complete the remaining fields in the “Edit Test Registration Details” view. This is where you will enter the student’s demographic information. Fields marked by a red arrow are required fields. After completing this information, click the Save and Next button. Manually assign students using the Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 139 NOTE: When creating a sample student in the Practice Center, you will select “Texas Alternate Assessment Practice Administration” in the Test Administration field on the above screen. 6.The student is now registered for the 2011 TAKS–Alt administration. To register the student to a group, select the appropriate group in the “Select Registration Groups” view. (Or you can create a new group if necessary by clicking the New Group button.) Then click Save and Next. Manually assign students using the Assessment Management System For more instructions on manually assigning students to groups, refer to page 84 in the 2010–2011 TAKS–Alt Manual for District and Campus Coordinators.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 140 “Alternate Assessment Teacher” is a specific role assigned to a teacher so that he or she can administer the TAKS–Alt assessment. An Alternate Assessment Teacher can view and edit student evaluation data, submit an assessment, and access the Teacher Assessment Status Roster Report in order to monitor the assessment status of his or her students. When setting up an Alternate Assessment Teacher’s account, you will need to know the following: –the campus(es) to which the teacher is assigned –the teacher’s address –the group(s) to which the teacher needs to be assigned –for each assigned group, the test(s) to which the teacher needs to be assigned Designate Alternate Assessment Teachers
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 141 Creating a User Account for the Alternate Assessment Teacher All Alternate Assessment Teachers who will be administering TAKS-Alt will need to have a user account. You can create a user account for an Alternate Assessment Teacher by selecting the Administrative Management link and selecting View User Accounts. Choose the New User button.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 142 Fill in the demographic information for that teacher and assign them a role. In the Roles options box, check the Alternate Assessment Teacher button. This will give that teacher the role of test administrator for TAKS–Alt. Creating a User Account for the Alternate Assessment Teacher For more information on Creating a User Account File refer to page 15 in the User’s Guide for the Texas Assessment Management System, or Create Teacher Accounts for the 2010–2011 TAKS–Alt Administration, on page 99 of the 2010–2011 TAKS–Alt Manual for District and Campus Coordinators, for information on how to download the User Account file.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 143 Assigning an Alternate Assessment Teacher to a Group by Subject: All groups will need to have an Alternate Assessment Teacher assigned to it. Just below the Roles options box you will see the Groups list box. This is where you will assign the Alternate Assessment Teacher by subject to the groups you uploaded in the Student Data file earlier in this guide.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 144 To see the Authorized Tests list under the group name you want to assign, click the expander button. This will expand the grade and subject list to show the choices available within that group for your Alternate Assessment Teacher. Select the grade and subject(s) within the group that you want to assign to the teacher. Assigning an Alternate Assessment Teacher to a Group by Subject:
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 145 For a user already in the system that you want to assign a new group or change a group assignment, simply edit the User Account Details. In Administrative Management select View User Accounts and select User Account Details and click Edit. Assigning an Alternate Assessment Teacher to a Group by Subject:
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 146 Follow the same steps on the previous slides to select the appropriate group(s) by subject. The Alternate Assessment Teacher will be able to view and enter assessment data only for those groups and subjects for which he or she has been assigned. Assigning an Alternate Assessment Teacher to a Group by Subject:
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 147 Once you save the group assignments for the Alternate Assessment Teacher, you can go to the View User Account page to view the group(s) and subject(s) assignments. Assigning an Alternate Assessment Teacher to a Group by Subject: You have now completed the process of assigning your Alternate Assessment Teacher to be the test administrator for your student.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 148 Teacher Evaluation of Student Performance in the Online Instrument During the TAKS–Alt assessment window of January 3–April 15, 2011, test administrators (teachers) must evaluate student performance via the online instrument. Test administrators may submit assessments by subject any time during the window. All assessments must be submitted prior to the assessment window closing at 7:00 PM (CT) on April 15, The Texas Assessment Management System used for teacher evaluation of student performance on TAKS–Alt mirrors the functionality used in the previous system. Teahcers will follow the same procedures as in previous years for evaluating student performance on TAKS–Alt. For more information on evaluating student performance in the online instrument, teachers may refer to pages 129—157 in the 2010–2011 TAKS–Alt Manual For Test Administrators (Teachers).
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 149 TELPAS Holistic Rating Entry
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 150 Creating TELPAS Rating Entry Groups: New TELPAS Rating Entry Group
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 151 Creating TELPAS Rating Entry Groups: Add Students (View by Registered Group)
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 152 Creating TELPAS Rating Entry Groups: Add Students (View by Students)
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 153 Manage TELPAS Rating Entry Groups: View by Rating Entry Groups
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 154 Manage TELPAS Rating Entry Groups: View by Students
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 155 Enter TELPAS Holistic Rating Information screen
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 156 TELPAS Holistic Rating Information screen Holistic rating information K–12 entered from the TELPAS Student Rating Rosters –Proficiency ratings –Rater information Information can be entered/updated at any time during the administration window –View TELPAS Holistic Rating Student History
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 157 TELPAS Holistic Rating Entry Reports TELPAS Holistic Rating Student Status Report – District & Campus Level –Current holistic rating data for all students in organization available –Real-time availability allows verification of entry of TELPAS Student Rating Roster info TELPAS Holistic Rating Snapshot – District & Campus Level –Current status of holistic rating entry data for all rating entry groups in organization available –Real-time availability allows tracking of organization progress Accessible from View Student Evaluation Status Reports Printable Excel versions available
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 158 TELPAS Holistic Rating Student Status Report – District & Campus Level
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 159 TELPAS Holistic Rating Snapshot – District and Campus Level
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 160 Finalize TELPAS Student Data Submissions
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 161 TELPAS Summary Report - District Level –Number of students per testing status per campus listed –Access from View Student Evaluation Status Reports
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 162 TELPAS Combined Status Report District & Campus level reports Overall status per student within the organization –Holistic ratings & rater information K–12 –Reading tests 2–12 –Years in U.S. Schools information K–12 Access from View Student Evaluation Status Reports
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 163 TELPAS Combined Status Report
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 164 Final Data Verification Window April 11–13 Allow districts time to verify completeness and accuracy of student data before scoring begins Assessment window closes Friday, April 8 Verification window closes Wednesday, April 13
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 165 Q & A
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 166 Texas Assessment Management System Part 3: Post–Administration – Viewing Reports and Student Test Alerts
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 167 Test Results View Published Reports Published reports are pre-generated reports and data extracts available for viewing, downloading, and printing. These reports include results for students who tested both online and on paper.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 168 Roles That Can View Student Reports District testing coordinators and superintendents can view student reports. NOTE: Any user that has been setup in the Assessment Management system with either of these two roles will have access to view student reports. These are separate roles so they will have separate login credentials.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 169 Reports Available Online Districts can view and download their reports or data files online using the Texas Assessment Management System ( This service provides fast access to critical data needed for making decisions concerning students. Districts can access published reports online. The following reports are currently available online for selected administrations (other reports may be available depending on the administration): –List of Results –Preliminary Rosters –Program Information Rosters –Standard Rosters –Student Data Files –Summary Data Files –Summary Reports
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 170 Ordering Optional Reports Optional reports must be ordered through the Assessment Management System by going to the Enter Administration Details page and filling out the order information.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 171 Availability of Reports After Each Administration TAKS administrations – –Student reports for TAKS/TAKS–M administrations will be reported on the dates listed on the Calendar of Events. TELPAS administration – –Student reports for the TELPAS administration will be reported on the dates listed on the Calendar of Events. End-of-Course (EOC) administrations – –Students reports for students taking an online test will be reported within 24 hours after an online test is submitted. –Students reports for students taking paper tests will be reported 7 working days after the testing contractor receives scorable materials. –Students reports for students taking the English I Operational Assessment will be reported by May 27, 2011.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 172 Viewing Reports You can view published reports on the Assessment Management System. You will need to enter your username and password. To view a published report: 1.Go to Test Results and select View Published Reports to see a list of available reports. 2.Select the View By radio button for the organization type of your choice (District or Campus). 3.Click the Organization Name to see a list of reports for that organization. 4.Click the Report Name to view the report.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 173 Downloading Multiple Reports To download one or more reports to a single zip file: 1.Select the Download Multiple Files tab 2.Select the checkbox next to the reports you want to download 3.Then click Zip and Download
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 174 Student Test Alerts The Resolve Student Test Alerts function allows accurate and speedy resolutions, for both paper and online student test alerts. Student Test Alerts are generated when a data field is discovered to have missing or invalid data during test processing.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 175 Student Record Changes for 2010 October Exit Level Retest For the 2010 October TAKS Exit Level Retest, districts will use the Online Record Change function in Online Data Management (also known as SchoolHouse). Online record changes allow districts to correct missing or inconsistent student information submitted on answer documents. Student information that can be corrected includes: –Student ID (PEIMS) –Name (Last, First, MI) –Date of Birth –Passing Standard Information (TAKS exit level only) For more information on student record changes, please refer to the District Testing Coordinator User’s Guide for Student Record Changes located on the Manuals tab of the Texas Assessment website Resources page (
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 176 Portals in the Texas Assessment Management System
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 177 Teacher Portal The teacher portal is currently available in the Texas Assessment Management System. The teacher portal provides teachers with visibility into their students’ TAKS and TELPAS assessment results from the current and previous school years.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 178 Districts can currently submit files (student ID information, current county-district-campus number, and group name) in the Assessment Management System to have students placed in groups. Once teachers are linked to the appropriate group(s), they can then access their student’s previous year’s assessment results. In fall 2011, a file will be provided from PEIMS that will supply the link between teachers and students from the 2010–2011 school year. Groups will be created in the Assessment Management System and teachers can be linked to the students they taught in the previous school year. Teacher Portal
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 179 Where is the Teacher Portal? To access the Teacher Portal, you must have login credentials and the appropriate access to the Texas Assessment Management System. Once you have logged into the Assessment Management System, click the Teacher Home tab.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 180 What will I see in the Teacher Portal? When teachers log in, they will see test results aggregated by group and also at the individual student level. The view contains results for the TAKS, TAKS–M, and TELPAS test administrations rostered for each group. A search feature allows teachers to perform a targeted search on the test, group name, and administration.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 181 How do I get access to the Teacher Portal? There are two important steps that a district or campus coordinator needs to perform in order for teachers to be able to access rostered data in the Teacher Portal: 1.A rostered group must be created in or uploaded to the system. 2.Teachers must be given access to the appropriate groups to see assessment results. District or campus testing coordinators can update a teacher’s group level account access manually, or they can upload a user account file to associate the teacher to rostered groups. NOTE: For more information, refer to the User’s Guide for the Texas Assessment Management System.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 182 What is a Rostered Group? A rostered group allows users to organize students into different aggregations, regardless of the group they may have been assigned to for assessment purposes. A rostered group is used within the Teacher Portal to display assessment results by objective, as well as other data for the rostered group of students. Rostered groups can be created manually using student data that exists in the system, or a CSV file containing a list of students and their associated group can be created and loaded into the system.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 183 Creating Rostered Groups Manually To manually create a rostered group 1.Go to Student Data > Manage Student Directory. 2.Select the “Rostered Groups” view. 3.Select New Rostered Group. 4.Enter a name for the new rostered group, and then select the organization for which the rostered group will be created, as well as a rostered grade, and then click Save. –To avoid scrolling through the whole list of organizations, simply start typing the name of the organization and you will be taken to that point in the alphabetical list. 5.At the confirmation, choose Go to Rostered Group to add students to the rostered group from the organization. 6.Click Add Student to select students for the rostered group. 7.Select the students to be added, click Save, and then click Yes – Continue with Add. District and campus testing coordinators have access to manually create rostered groups.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 184 Creating a Rostered Group Upload File A rostered group file (a file containing a list of students and their associated group) can be created and submitted to the system in order to create rostered groups within the Teacher Portal. Data should be submitted as a CSV file. Data elements that correspond to data file fields are listed below. FIELD LENGTHFIELD DESCRIPTIONREQUIREDCSV File Column 9CAMPUS-ID-OF-ENROLLMENT 9-digit county-district-campus (CDC) number. The CDC where the student will be grouped to. YA 100ROSTERED-GROUP-NAME The name of the group to which students will be assigned and one or more teachers will be linked to. YB 9PEIMS-ID A 9-digit Public Education Management System ID. Either 9 digits or an “S” followed by eight digits. YC 15LAST-NAME The 15 character last name. ND 10FIRST-NAME The student’s 10 character first name. NE 6DATE-OF-BIRTH (MMDDYY)NF ROSTERED GROUP FILE FORMAT
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 185 Sample Rostered Group File Group A period Lastname1Firstname Group B period Lastname2Firstname Group C period Lastname3Firstname Group D period Lastname4Firstname To create a comma-separated values (CSV) data file 1.If using a template with a header row, enter data into the fields as indicated and then delete the header row. If the header row is not deleted, the rostered group upload will result in errors. 2.When saving the file, choose to save as a “CSV (Comma delimited)” file type. This type of file will allow you to update the information in the system. 3.Do not password protect files. PC users may select any CSV file type; however, Mac users must select the “CSV (Windows)” file type to avoid errors in file submission. 4.When you save as CSV, you may be prompted with the following messages: If you are prompted with a message about multiple sheets, click “OK.” If you are prompted with a message about the format of your file, click “Yes.”
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 186 Uploading a Rostered Group File To upload a rostered group 1.Go to Student Data > Manage Student Directory. 2.Select the “Rostered Groups” view. 3.Select Upload Student Roster. 4.Click Browse to locate and select the student roster file to be uploaded. 5.Click Send to submit the selected file. When the file is submitted, a processing step will validate the records and check for errors. All valid records will be loaded to the database. Records with data problems will not be loaded to the database. An notification will be sent when the file has been uploaded. After processing has been completed, another will detail the status of the uploaded file and provide you with a link to the website so you can review the file-upload details. District and campus testing coordinators have access to manually create rostered groups.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 187 Checking the Status of a Submitted File To view the status of a submitted file 1.Go to Student Data > Manage Student Directory. 2.Select Upload Student Roster. –The Status column on the Send Roster Data screen indicates the state of the file: Processing: The file is going through the validation process. Complete: All records in the file were successfully uploaded. Complete with problems: Only valid records in the file were uploaded. Rejected: The file format was invalid or all of the records in the file were invalid. 3.Click the message in the Messages column to go to the File Details screen. 4.Review information about the file on the File Details screen. –If there is a problem with the file (e.g., Status = Complete with problems), click the “+” in the Records column for a description of the error. Use this information to fix the student roster file, and then resubmit the file. –Only the first 100 data problems encountered in the submitted file are displayed on the screen. To view all data problems encountered in the submitted file, click Export to Excel. 5.After viewing the file details, click the Return to Send Roster Data link to go back to the previous screen. The Status column of the Send Roster Data screen displays the processing status of submitted files. The processing status is typically displayed within 24 hours of submitting the file.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 188 How is the Teacher Portal Used? After rostered groups have been set up and the district or campus testing coordinator has granted users access, the Teacher Portal can be used. There are two views available in the Teacher Portal: the TAKS view Test Results Student Details Results Comparison the TELPAS view Test Results Student Details Group results are available from the 2007–2008 school year through the 2009– 2010 school year. For more information on using the Teacher Portal, refer to the User’s Guide to the Student Portal of the Texas Assessment Management System located on the Resources page of the Texas Assessment website at
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 189 Student Portal The Student Portal of the Texas Assessment Management System is designed to provide students and parents with online access to a student’s state test scores. The portal provides scores from Texas Assessment of Knowledge and Skills (TAKS) and the Texas English Language Proficiency Assessment System (TELPAS). This portal will assist students and parents with tracking academic progress throughout a student’s academic career.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 190 Access to the site is provided through a Unique Access Code and the student’s birth date, both as provided on the student’s Confidential Student Report. The Unique Access Code is designed to stay with a student throughout his/her academic career. The Unique Access Code should be safeguarded in the same way as the Confidential Student Report. Student Portal
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 191 Analytic Reporting The analytic reporting system will allow users to analyze results in order to compare current and historical data as well as to perform comparisons of classes to campuses, campuses to campuses, campuses to districts, districts to districts, and districts to the state. Campuses and districts will also be able to disaggregate data so that different demographic and program information groups may be examined, enabling easy access to cross–section analysis of the assessment data. This functionality will be available in spring 2011.
Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 192 Q & A