Building Team Formation: Background Information St. Andrew Presbyterian Church March 27,

Discernment Background January Proposal for a Season of Discernment Accomplishments: Ministry Specific Goals defined for how our future and space needs align Congregational “Deacons Dinners” and Online Survey completed 90% of people support remodel and/or creating a new space 57% of people support taking on new debt  “Doing Nothing” is eliminated as an option September Next Steps Motion Approved by Session Objectives: Collect requirements from each of the four ministries Complete a financial analysis, what is reasonable from a cost perspective Conduct additional surveys and communication with the congregation Solicit ideas, creativity from the congregation Work with an architect to manifest some of those ideas Make a recommendation to session on a) scope b) design and c) a professional partner (builder or architect) 2

Discernment in Development of a Proposed Master Plan Prioritization & Initial Communication - Recommended approval and green light of Phase I (Sanctuary) & Phase II (Improve Existing Space) in that order Fall/Winter ’15-’16 Timeline Revision - Same scope, reverse order - Rationale: a)Disrepair of the existing space b)More excitement (and more potential to raise funds) for a new space after improving the existing space - Improves existing space in parallel with obtaining the Conditional Use Permit; uses that months waiting period very productively - Improvements completed in 2016 would generate considerable energy and momentum for the capital campaign to follow in

Proposed Building Project in Conditional Use Permit Application Submitted Q1 – 2016 Sound System Plumbing & Restrooms Room Reconfiguration, (incl. Nursery) Floors & Window Replacement Q Q Q Q Q Q Phase I Phase II Q Capital Campaign Sanctuary Groundbreaking Q1-18 4

Financials Summary of Project Financials January 2016 Capital Account Balance$270, New Sanctuary Account Balance$93, Existing Funds Available$364, Estimated Project Costs – Phase I$125,000-$150,000 Estimated Project Costs – Phase II CUP is about $25-$35K of this amount New Space is $185-$225 cost per SF $592,000-$720,000 Estimated Project Costs$717,000 - $870,000 Additional Funds Needed Option to raise funds via Capital Campaign and financing the balance $352,728 - $475,728 5

Loan Examples 6 Depending upon the amount raised during a capital campaign, we can adjust the loan amount. Commercial Rate Loan Examples 1015 Years30 Years Loan Amount$350, Interest Rate3% 3.8% Monthly P&I Payment$3,379.00$2,417.00$1,630.00

Wrapping Up Discernment & Forming Building Team In January 2016, Session approved the Discernment Team’s Requests: To utilize a 2 phase approach to re-purpose existing space (phase 1) and begin work to secure a conditional use permit for construction of a new sanctuary (phase 2). To Form a Building Team to carry these phases forward. 7

8 Building Team Suggested Functions: Suggested Responsibilities: Coordination Leads  Team appointed by the Session to manage the master plan project  Includes at least one Session Elder who is actively serving Financial Planning/Budget  Document the cost of our option(s)  Research various options to pay for or finance the master plan.  Work with the fundraising lead to identify our budget/goals and timelines  Manage the budget throughout the project Fundraising  Partner with financial planning group to understand our fundraising goals and develop strategies/options  Work with the communications team to identify how and when to deliver various messages to the congregation  Create enthusiasm for the project, by helping people to connect with the vision, understand how this helps us to meet our long-term ministry goals  Lead capital campaign Communication  Provide updates to cross-functional work groups  Provide updates to congregation and session Design  Translate our requirements (gathered from all stakeholders) into a master plan design that incorporates the St. Andrew Vision and Mission  Work with communication team to incorporate feedback coming in from stakeholder groups  Group can represent the congregation; is trusted and can work together well, while also moving things along with the architect and builder Construction Liaisons  On-site presence, knowledge; clear, limited authority for change orders.  A resource to the builder; answer questions, resolve issues  Liaison to the coordination leads for the builder, quality control advocate for the church (oversight). Proposed Building Team Structure

Next Steps Update congregation on what is happening Schedule Building Team informational meeting that everyone in congregation is invited to attend Agree on Building Team structure / work groups Get volunteers named to work groups Kickoff Building Team! 9

Appendix Master Plan Drawings Phase 1 & Phase 2 10

11 Phase 1 Benefits of Existing Facility Improvements Nursery improved and moved to prominent location Choir room opens sanctuary space for additional usage Remodeled, accessible, “family” styled bathrooms Table and chair storage convenient to sanctuary Dedicated storage for ministry partners that allows for better use of existing classroom space Energy efficiency—improved windows and insulation Some deferred maintenance projects and other smaller projects accomplished (including improvements to sewer system)

12 Phase 2