Manage Your Print & Copy Environment Kurt Meemken Senior Solutions Architect Richard Morrison Software Software Solutions Specialist

Some Questions To Consider  Do you know your cost per month for prints/copies by device?  What primary users drive the cost of printing/copying?  Are users printing to a device and forgetting to pick up their jobs?  Of those jobs printed, how many are:  Confidential?  Contain personal identifiable information?  A financial document?  Perhaps HR related?  Are you having to thumb through multiple jobs to find yours?  Are jobs being sent to a nonfunctioning device?  Have a need to charge back copies/prints to customers?

3 28% 15% 8% 13% 20% 16% Activity That Produces Paper

Approx. 60% 7 %7 % 13 % Approx. 20% 20 % Waste 20% of Print Jobs Can Be Avoided

Print Policies & Restrictions MFD Embedded Environmental Reports Mobile Print Hardware Integration Web based Admin Report on Usage Follow Me / Secure Print Quota Main Features of PaperCut

6 System Overview

7 Secure Release Options Copier MFD using embedded CPAD Terminal Release Mobile Print Release PC Release Station ID Fast Release

Copyright © PaperCut Software International Pty Ltd 8 Follow Me Printing  Users print to a single global virtual queue  Go to any print release enabled device and release print job(s)  PaperCut knows which device the user is logged in to release their print

9 Print Policies Rules (Scripting ))  Motivates users to follow best printing practices  Saves print costs

 Over 50 standard reports  Snapshot report preview feature  View in PDF, Excel, HTML formats  Custom report generator  Auto Schedule & reports Desktop Widget Copyright © PaperCut Software International Pty Ltd10 Reporting

11 Benefits of PaperCut  Improve security  Simplify user workflow  Centralized device management  Better control over costs  More flexibility for users  Access reports in real time  Cost savings

Case Study: Mount Mercy University The Problem: University has 2,100 students, staff and faculty - was getting difficult for the University to their control printing costs.

Case Study: Mount Mercy University The Solution: “The cost accounting software has saved us a lot of money – our paper cost has been cut in half since implementation.” Connie Snitker, Executive Director of Technology Operations  Implemented PaperCut Cost Accounting  Requires users to enter a nine digit ID number  Can assign print usage amounts to students to help control amount of printing

Hawkeye Community College Implementation  Over 100 small printers and 52 KonicaMinolta MFP’s  PaperCut planning Meeting  Implement PaperCut software campus-wide on multiple servers

Hawkeye Community College Implementation  PaperCut enforcement policies enabled.  Payment gateway tested and enabled.  Library “top up cards” enabled for off-campus patrons.

Q & A