FIS Journal Voucher Processing Instructor Robbin Howard

Agenda  Tracking Documents  Grant JV Documentation  Getting Help  More Practice  Overview  Practice Entering JV’s BREAK

Journal Voucher Process JV is Needed Equipment, Grant, or > $100,000? View Data Online FGAJVCQ (Short Form) Posting FGAJVCD (Long Form) Electronic Approval Approved? No Return to Originator for Correction NoYes

Chart of Accounts Account Index F und Code L ocation Code P rogram Code A ctivity Code A ccount Code O rgn Code Fund Type Account Type B – University of Oregon

Chart of Accounts B - UO Aggregate Chart Fund Type Acct Type Organization Code Fund Code Account Code Location Code 71 - Service & Supplies Account Index General Fund - ASA CAS Geography 0ASA Academic Support Software BGGASA CAS Geog ASA BGEN CAS Gen’l Operations Activity Code Program Code

Account Codes Code Purpose XXXXIncome 1XXXXPayroll 2XXXXGeneral Expense 3XXXXTravel Expense 4XXXXCapital Expense 5XXXXStudent Aid 6XXXXMerchandise for Resale 70XXXIndirect Costs 79XXXInternal Sales Reimbursements 8XXXXStudent Loan Related Expense 9XXXXTransfers For more info on account codes, see the Codes section of the on-line FIS Guide.

Sample JV’s  Access the JV entry form using one of the options below.  Option 1: Select from FIS menus  Accounting menu,  Accounting Transaction Processing, and finally  Journal Voucher Quick Form.  Option 2: Type FGAJVCQ in direct access.  Enter JV #1 and #2 (refer to handouts for specific instructions).

Your Turn to Practice ! Enter sample JV’s #3 through #5.

JV Tracking  Pending JV  FGIJSUM:For unposted JV’s, lists all sequences with totals  FGIJVCD:Lists all unposted JV documents with status  FOATEXT:Shows text for any JV (no changes allowed)  Posted JV  FGIDOCR:Shows all posted JV’s and text. Click on Document Text button to view text.

View Posted Balances  FGIBDST – Budget Status Screen  Specify account index or FOAPA elements to view balances.  Select Transaction Detail to view individual transactions.  Select Query Document to view individual documents.  Select Document Text to view transaction text.

Grant JV Documentation  Grant related documents are reviewed to ensure compliance with grant “rules”:  Pay particular attention to dates, document reference numbers and sequence descriptions.  FGAJVCQ: In the Desc field, for example  Desc: Reverse Dup – J  FGAJVCD: This form has a Doc Ref field which you may use  Desc: Reverse Duplicate  Doc Ref: J

Your Turn to Practice ! Enter sample JV’s #6 and #7.

Need Help?  More practice  You can log in to the training system at any time. To log in to TRNG use one of the training ID’s from FTRAIN  For example, click on your BANNER PROD icon and enter:  Username: ftrain09  Password: banner09  Database: TRNG  FIS GUIDE

Your Turn to Practice ! Final sample JV #8.

Questions?