STUDENT ORGANIZATION REORIENTATION Presented by The Office of Student Life Fall 2014

REORIENTATION: AGENDA  Introductions  Resources  Spaces  Student Safekeeping  Policy Forms  Events  Communication  The Beat  Q & A

RESOURCES  Nuts and Bolts (kumc.edu – Office of Student Life)  Nuts and Bolts (The Beat – Office of Student Life – documents)  Office of Student Life (G005 Orr-Major)  

RESOURCES: EXTRAS  Kitchen and supplies  Printing  Mail/collections  Student organization accounts  Websites  The Yearly Planning Calendar (*new)

SPACES: ACCESS & RESERVATIONS  Calkins Conference Center  Office of Student Life lounge area  Stoland Lounge  Student Governing Council Board Room

STUDENT SAFEKEEPING  All safekeeping goes through the Office of Student Life  Safekeeping account application  Safekeeping accounts (financial updates)  Reimbursement requests (turn-around times)  Deposits  Funding  SGC – MSA – GSC  All organizations disperse funds to student organizations (differently)  Funds are allocated to groups and students are reimbursed

POLICY FORMS  Fundraising and Special Event Approval Form  Alcohol Beverage Request Form

EVENTS  Steps to planning an event 1. Brainstorming 2. Planning 3. Implementation 4. Follow-up 5. Evaluation  Co-sponsorships  Another student organization  Office of Student Life  Internal organization  External organization * CONSIDER INTERPROFESSIONAL OPPORTUNITIES

EVENTS: LOGISTICS  Reserving a room  KUMC rooms –  School of Nursing Atrium – Kari Ziblut  Table and chair setup  Facilities Management  for small setups (1 table/2 chairs)  Indicate that you are a student organization and whether or not you would like to setup the tables and chairs yourself (the free option)  Work with the Office of Student Life for larger setups  Media requests –

COMMUNICATION & PROMO  KUMC campus events calendar  Broadcast s to all/targeted students  Bulletin boards (school & hospital)  The Beat  The Weekly Beat

THE BEAT: FEATURES List of organizations Organization description Organization roster Campus resources documents Organization forms Organization resources/documents Bylaws Meeting minutes Tie to social media Calendar Transition reports Photo gallery Customized banners Event/program information Event invites/RSVPs /text messaging And more!

THE BEAT: ROSTER  Update primary contact  Update leadership  Manage your organization’s roster

THE BEAT: DOCUMENTS & FORMS  Your organization’s site should serve as the central and historical point of all relevant documents  Create a form for your organization to gather specific information, such as an application.

THE BEAT: EVENTS  Put all meetings and events on the Beat.  Events that have an image or flyer uploaded along with it will appear on the event flyer board on the homepage. (saved as a PDF or JPEG)  The Beat events will be automatically added to the Weekly Beat.

REORIENTATION: QUESTIONS & ANSWERS

THANK YOU Presented by the Office of Student Life Director: Ryan Gove, Senior Coordinator: Stefani Buchwitz, Graduate Assistant: David Yeoman, Graduate Assistant: Tori Strobel,