28 April 2016 Creating a Data Management Plan template for WYDOT Enid White, Wyoming Department of Transportation.

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Presentation transcript:

28 April 2016 Creating a Data Management Plan template for WYDOT Enid White, Wyoming Department of Transportation

Approach for the TLR Data Management Series  Many different ways to slice data management  Policy requirements add immediacy to the need to build capacity  No one size fits all for each agency’s context  Participant-driven series. Voting on:  Topic priority  Frequency  Last as long as there is interest 2

ENID WHITE, RESEARCH MANAGER

1. Find a template that will fit your program. 2. Perform GAP analysis using the requirements from: a.Federal statutes and executive orders. b.National Transportation Library requirements. c.State statutes. 3.Funding Agency Guidelines.

University of Minnesota: MP BqDv_fMF12F2ANQ0jYDw__1xPTTXW14xdL hIyE/edit

National Science Foundation: NSF FAQ sheet: sp

Perform GAP analysis using the requirements from: a.Federal statutes and executive orders. b.National Transportation Library requirements. c.State statutes.

WHERE DOES THE MONEY COME FROM??????????????

1. Basic information on the research project. 2. Purpose of Project.

1. What type of data will be produced. 2. How it will be collected. 3. Will it be reproduced. 4. How much data are we talking about. 5. Will it be original or pre-existing data. 6. Where will it be stored.

1. How to protect privacy, security, confidentiality, IP. 2. What are the access concerns. 3. Who controls the rights. 4. Privacy and security requirements. 5. Embargo periods.

1. How the data will be shared. 2. Sharing requirements. 3. Audience for reuse. 4. Where will it be published. 5. Tools/software needed for data.

1. Where will the data be archived. 2. Will WYDOT need to assist in the archival process.

Provides information so WYDOT can archive the data and report.

1. Kick off meeting. a.Review DMP. b.Review Metadata Schema. c.Review deliverables in contract. d.Discuss disclosures or legal protections necessary for the report and data. e.Determine all rights to the data and/or datasets. f.Discuss budgets for data.

Monitor project: 1. Insure data is maintained and backed up in secure manner. 2. Check storage requirements. 3. Contractors shall updata DMP and Metadata Schema Form.

1.Determine who will house the data and for how long. 2.Collect DMPs, Metadata Schema template, and data if necessary. 3.Set embargo periods. 4.Determine budgets for archiving. 5.Determine who can access the data. 6.Determine who can reuse the data. 7.Review confidentiality and licenses. 8.Determine data formatting.

1. Data that was used in the report comes in varying sizes. 2. Data will not be hard to gather. 3. Contractors are willing to assist in this process. 4. Contractors are filling the DMPs out. 5. Contractors are asking questions.