Lesson 18 Graphics and Charts

Overview Insert clip art. Move and format clip art. Create WordArt. Create text boxes. Create shapes. Creating diagrams. Create charts. Edit and modify charts.

Insert Clip Art Find clips by using keywords. Find clips by browsing categories.

Find Clips by Using Keywords Using a keyword to find clips Open to specify collection to search Open to specify media type (clip art, photographs, movies, sound) Position insertion point Insert Clip Art task pane

Find Clips by Browsing Categories Inserting a clip from the Microsoft Clip Organizer window Menu of options Categories of Microsoft Office Clips Selected clip Clips in computing category

Move and Format Clip Art Select clip art. Size clip art. Crop clip art. Restore clip art to its original size. Move clip art. Change wrapping style.

Select Clip Art Clicking a picture to select it Sizing handles Selected picture Picture toolbar

Size Clip Art Sizing a picture Box represents picture’s new size

Size Clip Art Format Picture dialog box, Size tab

Crop Clip Art Trimming or cropping a picture hides a part of the image. The cropped portion is neither displayed on screen nor printed, but remains part of the original image.

Restore Clip Art to its Original Size Clip Art can be restored to its original size after selecting the picture. Clicking the Reset Picture button on the Picture toolbar restores the picture to its original size.

Move Clip Art Dragging a picture Destination Drag-and-drop pointer

Change Wrapping Style Changing the wrapping style Text wrapping options Picture now with Square wrapping style

Create WordArt WordArt is a drawing tool used to create special effects with text. A variety of WordArt styles can be used and modified by editing the text or changing the shape, wrapping style, size, color, position, and shape.

Create WordArt WordArt Gallery Dialog Box

Create Text Boxes Insert a text box. Select and sizing a text box. Format a text box. Change text direction.

Insert a Text Box Inserting text boxes Drawing text box with crosshair pointer Text Box toolbar

Select and Size a Text Box Resized text boxes with formatted text

Format a Text Box Choosing options in the Format Text Box dialog box

Change Text Direction Changing text direction Rotated buttons on the Formatting toolbar

Create Shapes Create shapes by using the Drawing toolbar. Draw AutoShapes. Resize and move shapes. Rotate and flip shapes. Format shapes.

Create Shapes by Using the Drawing Toolbar Preparing to draw an object Crosshair pointer Drawing Canvas Drawing Canvas toolbar Drawing toolbar

Draw AutoShapes AutoShapes are ready-made shapes used for special effects in a document. The seven AutoShape categories are lines, connectors, basic shapes, block arrows, flowchart symbols, stars and banners, and callouts. The drawing canvas keeps multiple shapes together and enables the formatting or modification of the objects as a group.

Draw AutoShapes Drawing an AutoShape

Resize and Move Shapes A shape can be selected and modified. Multiple objects can be selected by pressing [Shift] and clicking each object. The Select Objects button on the Drawing toolbar can select multiple shapes by drawing box around the objects. A selected drawing object has sizing handles for reshaping.

Resize and Move Shapes Changing the shape of an object Yellow diamond

Resize and Move Shapes Resizing an object

Rotate and Flip Shapes An object can be rotated left or right by 90 degrees, or flipped horizontally or vertically. An object can be rotated freely by choosing Rotate or Flip from the Draw menu on the Drawing toolbar. The rotate handle extends from an object and has a green circle.

Format Shapes Shapes can be formatted using the Drawing toolbar or the Format AutoShape dialog box. Formatting shapes includes: Fill color Line color Font color Line width and style Shadow or 3-D effects.

Format Shapes Choosing a shadow style Shadow Style button

Create Diagrams Creating a diagram. Adding text to a diagram.

Create a Diagram The six types of diagrams used in Word are: Organizational, Cycle, Target, Radial, Venn, and Pyramid. A diagram can be inserted by choosing Diagram from the Insert menu, or clicking the Insert Diagram or Organization Chart button on the Drawing toolbar.

Create a Diagram Diagram Gallery dialog box

Add Text to a Diagram Inserting a radial diagram Diagram sizing handles Diagram border Radial diagram toolbar Selected circle

Create Charts A chart is a visual representation of numeric data. A chart can be created in a Word document by inserting a generic chart as an object. Word uses Microsoft Graph to create and edit the chart. Chart data can be entered in a table called a datasheet.

Insert a Chart in a Document Inserting a chart Graph toolbar Graph menu bar Chart Datasheet

Key Data in the Graph Datasheet Datasheet with new data Drag here to increase column width

Create a Chart from a Word Table Charting data from a Word table Corresponding chart and datasheet Word table

Edit Chart Data Datasheet with two new rows

Switch Data Series from Rows to Columns Document with modified chart and letterhead

Edit and Modifying Charts Change chart types. Add chart options.

Change Chart Types Chart Type dialog box

Add Chart Options Chart with title and vertical gridlines

Summary Word provides ready-to-use pictures called clip art. Clip Art can be selected, sized, cropped, restored, or moved. When a picture is trimmed or cropped, a part of it is hidden. Clip Art can be restored to its original size by selecting the picture and clicking the Reset Picture button. WordArt is a drawing tool used to create special effects with text.

Summary AutoShapes are ready-made shapes used for special effects in a document. The six types of diagrams used in Word are: Organizational, Cycle, Target, Radial, Venn, and Pyramid. The seven AutoShape categories are: lines, connectors, basic shapes, block arrows, flowchart symbols, stars and banners, and callouts. A chart is a visual representation of numeric data and can be created in a Word document by inserting a generic chart as an object. Chart data can be entered in a table called a datasheet.