Using Excel 07, part 2 IF, AND, OR, NOT functions, Nested formulas, Charts, Dynamic charts, Pivot tables

IF Function  Tests a value in a range of cells, performs one action if true, another action if false  =IF(criteria, response if true, response if false)  If sales (F8) are greater than $700 (B4), give them a bonus of 2% of their sales, otherwise “no bonus”  =IF(F8>$B$4,F8*2%,“no bonus")  B4 is an absolute reference, so $B$4  Use the key F4

AND, OR, NOT Statements  OR = one criteria needs to be met  AND = all criteria need to be met  NOT = reverses the value of the argument  Can be used alone, but more useful with an IF statement

OR Statement  OR(1 st criteria, 2 nd criteria, etc.)  If sales (F8) are greater than $700 (B4), or went through a training (H8=“Yes”), they get 1.5% of total sales, otherwise “no bonus”  OR(F8>$B$4,H8="Yes")  Nested in an IF statement:  =IF(OR(F8>$B$4,H8="Yes"),F8*1.5%,"no bonus")  Note B4 is absolute reference

AND Statement  AND(1 st criteria, 2 nd criteria, etc.),  F23 is an added average sales cell  If the employee has above average sales (F8>F23), and went through training (H8=“Yes”), they get a 2.5% bonus (K2)  AND(F8>$F$23,H8="Yes“)  Nested in an IF statement:  =IF(AND(F8>$F$23,H8="Yes"),F8*$K$2,"no bonus")  Note F23 and K2 are absolute references

NOT Statement  NOT(criteria)  If sales (F8) below Sales Goal (B4), training is recommended  NOT(F8>$B$4)  Nested in an IF statement:  IF(NOT(F8>$B$4), “recommended”,””)  Note B4 is an absolute reference  “” means no text returned

Charts  Different charts for different types of data  Bar: comparisons among individual items  Line: trends in data at equal intervals (e.g. – over time)  Pie: data points as a percentage of the whole  Doughnut: pie chart with multiple data series  Scatter: display and compare numeric values (often works best with a trendline)  Bubble: Type of Scatter chart - 3 sets of values, 3 rd set displayed as size of bubble  Surface: 3 dimensional surface to represent a set of values

Chart tools contextual tab  Design: Layouts within chart type, color choices  Layout: VERY useful; add titles, data labels, gridlines, 3D rotation, trendlines, error bars  Format: Work with shapes, fill colors, arrangement

Pivot Charts and Tables  Allows you isolate and filter data points on the fly  Insert>Pivot table or pivot chart  You can see more data with a table  Choose data fields with checkmarks  Start with one or two then add  You can drag values into horizontal or vertical axis

Dynamic charts: data  Set up a pulldown list in H3 (Data tab>Data Validation>List)  In H4, put this in:  =IF($H$3=$B$3,B4,IF($H$3=$C$3, C4, IF($H$3=$D$3, D4, IF($H$3=$E$3, E4))))  Translation: If the pulldown in H3 is set to the column heading in B3, show the results for B4  Drag the formula down

Dynamic charts: chart  Select a bar chart (Insert tab>Chart)  Pull up Select Data (Design>Select data)  Choose “Edit” in Category  Label range: A4-A13