An Efficient and Collaborative Model for Collecting, Processing and Reporting Student Learning Outcome Data Bina Daniel Director of Assessment Assessment Office ,

General Education Program

O LD P ROCESS (Problems: time consuming, complicated data flow, difficulty in generating reports, only 1 course assessed) 1. Request list of capstone courses for each term 2. Request rosters for each capstone 3. Created Excel spreadsheet for each class roster and rubric 4. spreadsheet to capstone instructor 5. Instructors insert data on capstone assessment; to GEP Director & Chair 6. Departments expected to review data & implement action plans if needed 7. GEP Director forwards instructor s to Technical Analyst 8. Analyst compiles data, creates pivot tables of university data; identifies missing data 9. Data shared at workshops & faculty institutes; Departments analyze their own data “And this is where our work flow redesign team went insane...”

Collaboration

Efficient Process: Assessment Data Collection System (ADCS)

Chairs use Course designation form

Faculty Login

Reports (Data entry – Ad-hoc) Instructor names do not appear on any reports with assessment data

Stat Report Percentage Report Top – contains raw counts of A-t-C assessments submitted/not submitted Bottom – Percentage reports Raw counts of course sections that have data submitted Percentage of students rated A, P, S, U, N/A for each category on the different rubrics

Admin features Manage users & courses List of instructors with outstanding A-t-C outcomes assessments and instructors who submitted data: Excel CSV file

Custom form similar to Mail Merge Instructor name, pulled from Banner Chair name, pulled from Banner This allows the option to CC chairs s that are generated to faculty

Adding additional A-t-C outcomes rubrics

How ADCS data have been used Institutional level: Program level: General Education Program review:

Homegrown ADCS Advantages Cost-effective Increased collaboration Custom-tailored to allow expansion/new features Integration with other Univ. systems Disadvantages × Remote IT Developers × Troubleshooting glitches × Time-consuming for Assessment Office to serve as Help Desk × Reports are still not utilized by all departments