Citrix MetaFrame Conferencing Manager 3.0 Codename – “Opal” Release Date – April 27, 2004

What will you learn today? Why Conferencing Manager? What is MetaFrame Conferencing Manager? What is NEW in Version 3.0 Additional Conference Manager Information DEMO! (The proof is in seeing it!)

Business Meeting Needs Easily and quickly coordinate meetings Content immediately distributable Capture key decisions Manage attendees efficiently Boost meeting productivity

Sound Familiar? That’s not my slide 14! I need a copy of the presentation I don’t have that document! Who is currently dialed in? What’s the dial-in?

Disperse Team Members Traveling Remote Office Home Office multiple copies Merging edits back together Training with remote participants

Lost Decisions Multiple document copies Merge into a ‘final’ document Overlapping feedback Lost in the shuffle

What is Conferencing Manager 3.0?

MetaFrame Conferencing Manager Instantly work as a team – in real time! –View, share and edit in real time … any published application –Local and remote user participation – any ICA client –Global location does not restrict participation Create, share and edit within any application –No client plug-ins –Application not required on client –Consistent UI across all devices Easily execute application conferencing meetings –Turn a phone call into application conferencing – instantly –Deployed as an application in the MetaFrame farm –Easy, intuitive UI - Join conferences in only two clicks –Attendee visual cues – Who’s in the conference? Who’s not?

Auto-hide menu bar Switch between Full Screen and Window view Conference Room Attendees Applications

Work area supports multiple applications …

Tabs allow different data views … Description - dial in information or other text Attachments – included in original meeting request Attendees – Those invited to selected meeting Create an instant meeting Meeting list shows all your meetings, both scheduled and instant – start or join any meeting User Interface

New Features in 3.0

Citrix MetaFrame Conferencing Manager 3.0 – What’s NEW! Accessibility –Guest attendee access Control –Attendee application launching –Attendee moderated mouse/keyboard control Management –Common license server support

New Features – Guest User Guest User Access to Conferences –Allows user access without existing user account. Guest user needs to provide: –Full Name –Unique Guest ID (ex. address) –Conference Code – unique per conference MPS 3.0 & WI 3.0 required –Not supported by MetaFrame Secure Access Manager Secure Gateway strongly suggested

New Features – Attendee Control Attendee Application Sharing –Attendees can launch applications in an active conference –Host must grant permission Attendee Moderated Mouse/Keyboard Control –There are now two options for control Attendee Moderated Allows one attendee to pass control to another attendee Host Moderated Host defines who has mouse and keyboard control –Attendees can now request control

New Features - Usability Conference creation options –Keyboard/Mouse Control –Color Quality Set color setting for conference –Conference Room size Conference resolution

Architecture - Components

Conference Manager Client –Provides access to the conference room Conference Organizer Service –Maintains meeting information for all servers Conference Room –Shared workspace Guest Attendee Web Interface –Provides external access to the Conference Organizer External Conference Organizer –Mediator between the CO and Guest Attendee Web Interface.

Conference Manager Client User facing component Published via MetaFrame XP Win32 application developed by Citrix Displays meetings, documents, invitees from –CO for instant –MS Exchange for scheduled Mines data from Microsoft Exchange –Scheduled meetings –Attachments

Conference Organizer (CO) NT service – independent of MetaFrame XP Installs on any Windows 2000 or 2003 server Maintains meeting information –Location, meeting state (started, ending), etc Communicates with client and CR

Conference Room (CR) Installs as a hidden application in farm Client embeds CR in UI via ActiveX Multi-user shadowed session All shared documents displayed - i.e., everyone sees everything. Flexible MF Server install target options –Multi-purpose MetaFrame Servers –Dedicated to hosting meetings – Only CRM –A combination of shared and dedicated

Guest Attendee Web Interface –Presents web form to conference guests –Uses SOAP Client to pass info to CO via External CO –Works with MPS 3.0 WI and CSG/STA to create ICA file –Returns ICA file to guest’s browser

Guest Attendee Web Interface Default URL: –

External Conference Organizer –Web service –Mediator between the CO and Guest Attendee Web Interface (WI). –Obtains CRoom location from CO –Returns data to Guest Attendee WI for ICA file creation

Additional Information

Installation Requirements –Conferencing Manager Client and Conference Room components may be installed on either MetaFrame XP FR3 or MPS 3.0 –Guest Attendee Web Interface must be installed on an MPS 3.0 Web Interface Server –CO and ECO may be installed on any NT/2000 domain server ECO requires.NET 1.1 CMCM 3.0 will support both v5 and v6 licensing

Additional Guest Attendee Notes Requires creation of new domain global group –“Guest Attendee” group must be given permissions to CRoom, CMCM client and conference apps Host must provide guests with info to gain access to conference –URL to Guest Attendee Web Interface server –Conference ID - CaSe sEnSiTiVe –Guest ID (i.e. address) –Name

New Add-in and Outlook Form Remember the following when upgrading the Add-in IMPORTANT:  First UNINSTALL the Add-in from version 2.0  Then INSTALL the Add-in for version 3.0 No Outlook security popup with v 3.0

DEMO!