Success For Each Child & Eliminate The Opportunity Gap PSESD Strategic Design Team Meeting (May 13, 2016)

OUR MISSION END: Success for Each Child & Eliminate the Opportunity Gap Goal: Become an Antiracist Multicultural Organization

OUR TIME TODAY Develop the first iteration of the design framework Celebrate and express gratitude

OUR NORMS AND AGREEMENTS ▪Stay Engaged ▪Be open and non-judgmental ▪Experience Discomfort ▪Expect & Accept Non-Closure ▪Speak YOUR Truth (in the room) ▪NAME your intent & OWN your impact ▪Ensure RET is used in all aspects of work including decision making ▪Ground the work in the context of the foundational components (RET, Transformative Values, etc.) ▪Check-in on decision points—make sure everyone is on the same page; “thumbs up, thumbs down” ▪Demonstrate respect, tolerance, inclusiveness ▪Take the time needed to design a solution using transforming values ▪Be bold, assertive and lead with concrete goals ▪Inclusive Engagement ▪Step up, step back, invite in ▪Acknowledge and value all opinions; be aware of positional power. ▪Put relationships first ▪Inclusion of voices of those that are physically not present ▪Inclusion of those affected in the process and policy development ▪Community engagement to bring diverse voices to the table ▪Be explicit about how we talk about race; move forward in the conversation. ▪Embrace stakeholders as experts in their experience ▪Ensure transparency throughout the process ▪Foster a community for creativity and inclusive contributions ▪Cultural competency ▪Contemplate internally and recognize personal racism ▪Some personal issues to be treated with privacy

PSESD DESIGN– 3 PHASES

November 2015 DT Meeting DT Context Map v1 DT Stakeholder Map v1 January 2016 DT Meeting DT Problem Formulation v1 DT Design Specs v1 March 2016 DT Meeting DT Grounding in racial equity Develop stakeholder conversation questions March-April 2016 Stakeholder conversations (Collect stakeholder design specs) April 2016 Planning team develops Context Map v2 based on 1/28 DT meeting and stakeholder conversations Planning team develops Problem Formulation v2 based on 1/28 DT meeting and stakeholder conversations April 2016 DT Meeting Review Context Map and Problem Formulation v2 DT Stakeholder conversation (design specs) Identify emerging design themes from stakeholder conversation April 2016 Board Work Study Grounding in racial equity Discuss emerging design themes from stakeholder conversations Board stakeholder conversation (design specs) May 2016 DT Meeting DT will create design framework May or June 2016 Cabinet reviews design and potentially identifies early implications for budgeting June 2016 Stakeholders who shared their perspectives in stakeholder conversations review first iteration and provide feedback August 2016 Board considers recommendations for adoption and plans for implementation Ongoing communication and relationship building with stakeholders PSESD Strategic Design Team Process Today

UPDATES Board work study session Community conversations

STUDENT PERSPECTIVE What have the student interns been learning and sharing?

EMERGING SPECIFICATION THEMES The foundation of our design What our community says we should do, how we should do it, and how we should be organized to do it

SAMPLES FROM A SERVICE CENTER “OUT EAST” 1.Serve directly learners who are most at risk and those who educate them. 2.Develop and disseminate evidence- based teaching practices and programs. 3.Be a cutting-edge organization known for innovative, high-impact, holistic programs that are models of excellence. 4.Have a well-defined process for continuous improvement and renewal. The process assures that the organization is flexible, adaptive, responsive to changing needs, and capable of learning. 5.Have a well-defined process for communicating with stakeholders both inside and outside the organization. 6.Assure that stakeholders know what we do and the value we add. 7.Recognize how critical our staff are to the organization’s success and having done so, develop them as professionals and provide them the resources, support, and equipment to do their jobs well. 8.Clearly define the benefits and responsibilities of membership. 9.Have a governance structure that facilitates and supports the vision of HEC II. 10.Have a campus, remote physical locations, and virtual programs.

EMERGING SPECIFICATION THEMES Based on your work at the April 19 Design Team meeting ▪How well do they resonate with the themes you saw on 4/19? ▪What’s missing? ▪What are you surprised to see? ▪Do they reflect the Racial Equity Tool?

NEW DESIGN SPECS SINCE 4/19 Met with16 new groups/individuals 45 survey responses

IN PAIRS OR TRIADS Results, impact…what to do Function “Parts” and their relationships (time) Structure How things will work Processes

NEW DESIGN SPECS SINCE 4/19 Where are new emerging themes coming through, and where are we seeing confirmation of the themes we identified earlier? ▪In pairs or triads, read the comments and find themes ▪Also note ideas that are not part of themes, but that you think are important or interesting

EMERGING SPECIFICATION THEMES Where is there overlap? What is new?

LET’S TAKE A BREAK!

CONTEXT MAP & PROBLEM FORMULATION Define the environment in which we find ourselves… And Identify big design opportunities

Design Specifications Context Problem Formulation THE DESIGN

THE LAST ITERATIONS

WHERE WE ARE NOW

HARMONY AMONG THE PIECES ▪How are these connected?

DESIGN FRAMEWORK How might the agency structure and operationalize the design elements?

DESIGN FRAMEWORK How might the agency organize for and manage a next-generation process for… 1.partnering effectively with CBOs and other organizations? 2.continual two-way communication with community stakeholders? 3.evaluating impact and sharing practice models regionally, statewide and nationally? 4.assuring that those most affected by agency decisions have influence on those decisions? 5.establishing an educator development pipeline for people of color in the region? 6.supporting immigrants, refugees and English Language Learner students and families through direct partnership?

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A FEW OPTIONS FOR NEXT STEPS Goal: Get to a recommended design that goes to the PSESD Board for their consideration in August ▪A small group takes all the work done today, organizes and builds on it, shares it back out electronically for your thumbs up/down/edits. It is then sent to the board. ▪We meet again to discuss what the small group came up with and make any changes before it is sent to the board. ▪We meet again and do this work together, then send it to the board. ▪Other ideas?

THANK YOU!