SAFAC Annual Allocation Process FY ‘16

 Student Activity Fee Allocation Committee  Committee consists of 18 undergraduate students  Committee is responsible for allocating student activity fees to over 260 Student Organizations, 35 Club Sports, and 29 Fraternities and Sororities for campus programming. What is SAFAC?

 The Student Activity Fee Allocation Committee (SAFAC) exists to support the initiatives, goals, and activities of recognized Drexel student organizations and Student Life by allocating the student activity fees. SAFAC applies consistent unbiased funding decisions to represent the interest of the undergraduate students and enhances campus life by supporting the educational mission of Drexel University.  The SAFAC Office oversees the following funding opportunities: Annual Allocations, Conference Funding, and The Good Idea Fund. Mission

 We will be in contact with you throughout this process to:  Advise you on your application  Answer questions on our policies and procedures  Be your advocate and represent you on the committee  Contact you with your final award letter  We are here to help you make the MOST out of your allocation request. Please make sure to meet with your liaison!!!!!!! Your Liaisons

 Tackle the issue of extreme amounts of rollover  Encourage spending and fundraising  Promote fiscal responsibility  Increase transparency about funding decisions and processes  Enhance relationships with student organizations and funded entities to ensure effective guidelines and allocations Our Goals for this Year!

Under the FY16 “Class” system, student organizations would be eligible to receive up to a certain amount Based on: -Spending this past year -Impact on Campus this past year -Fundraising this past year The “Class” System

12 34 Class The Classification Approach

 For student groups that need $500 or less to operate for the year  All new student organizations  Extremely simple process  We do not require any supporting documentation or breakdown  Expense Description & Amount  To be eligible for re-applying into this class next year (FY ’17) we only require that there should be some spending activity. Class 1 Guidelines

Class 1

 For student groups that need $1000 or less to operate for the year.  We require a breakdown of expenses however no supporting documentation is required  To be eligible for re-applying into this class next year (FY ’17) we require the following:  Must spend 60% of the allocated funds  Must fundraise 5% of the allocated funds Class 2 Guidelines

Class 1

 For student groups that need $5,000 or less to operate for the year.  Supporting documentation and breakdown of expenses are MANDATORY for the specified expenses. More defined guidelines will be ed to you by your liaisons.  To be eligible for re-applying into this class next year (FY ’17) we require the following:  Must spend 60% of the allocated funds  Must fundraise 5% of the allocated funds  Must host at least one on-campus event Class 3 Guidelines

Class 1

 For student groups that need more than $5000 to operate for the year.  We require a breakdown of each individual expense  We require supporting documentation for all expenses  We require an additional one page document advocating your impact on the Drexel community  To be eligible for re-applying into this class next year (FY ’17) we require the following:  Must spend 60% of the allocated funds  Must fundraise 5% of the allocated funds  Must host at least one on-campus event Class 4 Guidelines

Class 1

 Once allocated, money can be spent however you deem appropriate as long as it stays within the specified expense category  If you wish to move up a class level, you must get approval from one of your liaisons, the SAFAC President or SAFAC Vice- President before doing so.  No approval needed to self-move down a class  Utilize SAFAC files for your organization  Give enough time to allow them to be sent to you  DON’T WAIT UNTIL THE LAST MINUTE TO SUBMIT YOUR APPLICATION General Rules

New FY’16 Policies  Recruitment Events and Promotional Items are funded  New Food policy  Able to choose (1) buffet style catering package or (3) distinct options  Off-Campus Event cap increased for Class 3 & Class 4  Costumes funded under operational and competition  Pot-Lucks are funded contingent upon General Counsel

Not funded during Allocations…  Conferences (See Conference Funding)  Fundraising  Awards/Gifts  Concerts  Any contracts not executed by the Office of Campus Activities  Non-mission specific events  Closed Events (not open to student body)  End of Year/Term banquets  More than (1) meal per event  Flights/International Travel  Domains or Websites Due to a limited budget and a focus on campus-wide impact, the following items are not funded by Student Activity Fees. Please do not ask for them in your application!

SORC Items  100 prints a term  50 B&W and 50 Color  1-24” x 36” poster a term  Construction and Butcher Block Paper  Di-cut letters  Projectors  Camera  Buzzers  Chocolate Fountain  Karaoke Machine  Button Maker  Xbox and Wii  Art Supplies (Paint, Glue, Scissors, Tape, etc.)  Balloons and Helium tank  Popcorn Machine  Arrow Signs The Student Organization Resource Center (SORC) is funded by SAFAC and offers all of these great items free of charge to student organizations! Please do not ask for them in your application!

 Be on the lookout for more s from your liaison  Applications  Guidelines  Additional materials  Once you receive the materials, go through the guidelines, your mission and scope as an organization to best decide what your organization should request. Complete and submit your application by April 10, 2015 at 11:59pm via DragonLink What to do Next…

Available on DragonLink through Drexel One 1.Download the application from the "Documents" section on the SAFAC DragonLink page. 2.Fill out the application as required following the guidelines and instructions (also found under the "Documents" section). 3.Save the file as "YourStudentOrgName". 4.Upload the application in the "Forms" section on the SAFAC DragonLink page along with any other required documents. 5.Submit your application. Please note that you will receive a confirmation stating that your application has been received. If you do not get a confirmation please contact immediately to resolve the issue. Applications not submitted by the deadline will not be accepted. All application submissions are due by Friday, April 10, 2015 at 11:59pm. Application Materials and Submission

Questions