The Agricultural Experience Tracker (AET) The Step by Step Guide to SAE Success

What Does The AET Offer? Online Recordkeeping View Real Time Student Records 24/7 View Student, Class, and/or Chapter Data Proficiency Award Applications American Degree Applications Chapter Messenger Program of Activities Chapter Calendar Manage Chapter Finances Learning Resources

How We Used AET SAE Recordkeeping Hours Pictures Income / Expenses 20 – 30 minutes spent per week in class updating records into AET. Provides class time to talk with students about their SAE project. Effectively monitored student SAE progress.

SAE Checkpoints & Monitoring Easy to monitor student progress. All electronic, simply click and view. No papers or books to read through or lug around. Available anytime. Records are always up-to-date to monitor student progress.

Newton County High School Data Fall Unduplicated Active Students 109 SAE Projects 1,005 Journal Entries 5,173 Journal Hours Total Income: $ Total Expenses: $12, Sort By Vendor Patrick’s: $4, (33%)

Entering Students Into The System Simply copy and paste student names from a spreadsheet document and AET will load names and create usernames and passwords. Enter names manually as new students enter your class.

Logging On Click Sign In Student

Student Sign In 1.Enter Chapter Number (GA0150) 2. Enter User Name & Password

Setting Up Profile Click on Profile

Setting Up “My Account” 1.Click My Account, FFA, and Personal Information. 2.Fill in all information and SAVE. 3.Click My Future Career, complete section. 4.Click My Educational Interests, complete section. 5.Click FFA Award Information, complete section. 6.Click My Ag Classes, choose current class. 7.Click Experience Manager (see next slide)

Experience Manager Click Setup

Experience Manager Setup Complete Experience Category Subcategory SAE Type Name – Name of Project Describe Experience Select Category/Unit Total Quantity Ownership (percentage) SAVE

SAE Type Money Spent Money Earned Learning SAE No Money Involved

Experience Manager Plan Click Plan SAVE

SAE Plan Complete information in each tab SAVE

Experience Manager Plan Click Budget

Experience Manager Budget Complete Budget SAVE

Adding Journal Entries Click on Journal

Adding Journal Entries Click New Experience (Enterprise)-related Activity

Adding Journal Entries Change the Date for when activity occurred. List Activity Name Describe Activity in Detail Enter Outside Class Hours SAVE

Viewing Journal Entries Click Journal List (All entries will be listed)

Editing Journal Entries All Journal Entries Listed Need to change a date, spelling, hours, or make other correction, click edit

Adding Pictures Click Portfolio

Uploading Pictures 1.Choose Experience (Project Name) 2.Browse for Picture File 3.Upload

Adding Captions Click Edit Change Date Rotate Picture (if needed) Add Caption in White Box

Writing a Caption The caption for a picture should be well written in complete sentences containing the following information: What is happening Where it is happening Who is pictured Why is this picture significant to your project

Adding Income & Expenses Click Finances

Adding Income & Expenses Click Cash Income to enter all income from your project. SAVE Click Cash Expenses to record all expenses related to your project. SAVE

Creating Proficiency Application Click on Reports

Creating Proficiency Application Click on Degree/Application Manager

Selecting Proficiency Area Choose either Entrepreneurship Proficiency OR Placement Proficiency. Add New. It depends on your SAE project which one you choose.

Proficiency Application Click Application Link

Completing Proficiency Application Complete all Sections Generate Application