Maximize Transactional Documents and Automation While Leveraging Your Dynamics and SharePoint Investments

Why automate AP? Importance of Automating AP –Building a business case –Best Practices –Leverage Dynamics & SharePoint Closing- Q&A Agenda

10,000+ Global Customers Offices in US, EMEA & Asia-Pac 1,300+ Employees Worldwide Award-Winning Product Innovation

Bottomline in the Microsoft Dynamics Community Microsoft Gold Certified ISV Partner Microsoft Dynamics President’s Club Microsoft’s Technology Adoption Program (TAP) Business-Critical SharePoint Program

Bottomline Document Process Automation Solutions

Vendor prints invoice Check issued Accounts Payable opens invoice Vendor Deposits check Vendor mails invoice Vendor receives check Accounts Payable approval 1 Accounts Payable approval 2 Vendor heads to bank Manual entry into financial systems Slow, Costly & Labor Intensive – Paper-Based World

Automating AP with Dynamics and SharePoint Vendors Remittance Delivery Payment Status Debit/Credit Electronic Payment File Workflow Reporting Status

Pressures Driving a Focus on AP Automation Source: Aberdeen Group, % High error rate 62% Demand for operational efficiency 19% Lack of cash flow predictability Mandate to reduce costs 61% 11% Regulatory compliance 15% Risk of payments fraud

ROI: A Snapshot For a company, processing 50,000 invoices a year and a 7% growth rate… Source: The Institute of Financial Operations; 2013 AP Automation Study

Total 2 Year Savings $830,354 51%

AP Automation Solution Benefits Boost Cash Yield, Improve Accountability, Visibility and Reporting, Increase Productivity Real-time integration with your ERP Reduce Costs and minimize manual keying and utilize A/P staff on more value added tasks Track and Solve problems rapidly- provide on screen access to invoices

Things to consider when Automating Solutions Change to current process Not an overnight project Cost Doesn’t have to be all or nothing Degrees of Automation –Scan-Key from Image –OCR (header/footer extraction- line item) –Workflow –Repositories (proprietary vs. existing) –Maintenance ( internal vs. external talent) Buy vs. Build Packaged product vs. Developed –Cost to maintain, ERP purity (upgradability)

SharePoint vs. proprietary database Enterprise content management platform Internal vs. external resources Broad base of technical talent ERP purity Dynamics solution built on SharePoint foundation Why Leverage Dynamics and SharePoint? Avoid adding another disparate system to your solution set

Learns on-the-fly Paper & electronic invoices Advanced Optical Character Recognition (OCR) Data validation Intelligent Capture Capture 1

Non-PO task forms GL coding templates PO auto-matching Excepting handling Workflow Automation Workflow 2

Pre-built AP workflows for routing and exception handling review and approval Delegation and auto-escalation Coding & contract templates Workflow Automation Workflow 2

Audit trail Process and trend data Accrual reporting Role-tailored dashboards Custom list views Visibility & Reporting Workflow 2

Invoice journal transaction creation Payment information synchronization View invoice directly from within AX Vendor, GL lookup and validation Real-Time AX Integration Integration 3

Document Output Management for Microsoft Dynamics ® AX

Q&A

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