Community Benefits Submittal Professional Services Contracts 1 Community Benefits Program External Affairs Division San Francisco Public Utilities Commission

Community Benefits Policy (SFPUC Commission Resolution No dated January 11, 2011) Directs the SFPUC to be a good neighbor to all whose lives or neighborhoods are directly affected by our operations, programs, and policies. Establishes the Community Benefits Program under External Affairs to implement the policy and guide our agency’s investments in the community. Defines community benefits to be the “positive effects on the community that result from the operation and improvement of our water, wastewater and power services.” 2 Community Benefits Policy

We invite our contractors to adhere to our Community Benefits Policy by embedding community benefits criteria into SFPUC Professional Services RFPs over $5 million Our goal is to partner with contractors who have a strong commitment to community benefits and corporate social responsibility. To receive points, contractor commitments must be: Consistent with the goals and outcomes of the Community Benefits Policy Firm, quantifiable, and measurable Performed during the life of the Agreement 3 Community Benefits in Contracts

Task Cost This is a deliverable, zero-dollar task Community Benefit submittals are allocated point in the review process Community Benefits submittals are voluntary but the commitments are considered binding once they are in the final agreement The funds are intended to support non for profit or charitable activities Activities related to the commitments can only commence once there is a Notice to Proceed (NTP) associated with this project The provision of the Community Benefits Commitments by Proposer does not entitle the Proposer to additional task orders beyond those issued 4

Workforce Development: Eg. Career exploration and Internship opportunities for high school students; Computer labs at schools Education: Eg. Mentorship, tutoring, and scholarship opportunities Economic Development: Eg. Technical assistance to small businesses through the Contractors Assistance Center; mentor-protégé opportunities Environment/Environmental Justice: Eg. Supporting the building of playgrounds, urban gardens, and recreational areas in high-need neighborhoods Corporate Innovation: Eg. Ocean Beach clean ups, holiday events and other impactful volunteer opportunities 5 Examples of Contractor Commitments (for illustrative purposes only)

Commitments must be delivered to areas where the SFPUC operates and provides services The SFPUC operates in the following counties: Tuolumne, Mariposa, Stanislaus, San Joaquin, San Francisco, Alameda, San Mateo, and Santa Clara Preference will be given to commitments delivered to San Francisco 6 Geographic Scope of Commitments

7 (A) (B)(C)(D)(E)(F) Description of Community Benefit/Initiative Community Partner (when applicable) Expected Outcomes (be as specific as possible) Timetable & Duration Direct Financial Contribution Volunteer Hours Volunteer Hourly Rate (Specify a rate for all hours) Total Value of Volunteer Hours (B x C) In-Kind Contributions Total Contributions (A + D + E) TOTAL Table will be included in the final agreement Community Benefits Table

Proposal will be reviewed by a separate panel who have community benefits expertise The community benefits submittal is worth up to 5% of the total points allocated to the written portion. You will be evaluated on the following criteria: Section I: Work Approach and Project Team and Organization Section 2: Community Benefits Commitments (table) Section 3: Accountability, Performance, and Deliverables 8 Proposal Review Process

Text should not exceed 5 pages Use minimum of 10 point font Table can be placed on an 11X17 sheet One inch margins Number each page Submit 2 CDs of the Community Benefits Proposal in PDF format, in a separate sealed envelope 9 Community Benefits Submittal Formatting

Once a Contract has been Awarded: Schedule a meeting with the AGM of External Affairs to develop a Work Plan and Timeline within 3 months of issuance of an NTP Schedule annual meetings with the Community Benefits Manager over the life of the contract to review the Work Plan and Timeline Submit to the Community Benefits Manager: Quarterly Reports (including documents to verify delivery of commitments) Annual Reports (for online publication) 10 Reporting

11 For more information, please visit us at: For questions, please contact: San Francisco Public Utilities Commission Contracts Administration Bureau Attn: 525 Golden Gate Avenue, 8 th Floor San Francisco, CA 94102