CHILDREN OF PRISONERS PARTNERSHIP 2013

What is the Children of Prisoners (CP) Partnership? The CP Partnership is a funding project between PFI and selected national ministries (NMs). Its aim is to improve the global association’s ability to meet the needs of children of prisoners. Together, PFI and NMs can help increase the quality and scale of ministry to children around the world.

What is the Value of a CP Partnership? STRENGTHEN and DEEPEN the effectiveness of your existing children’s ministry BROADEN the scope of your ministry to serve prisoners, ex-prisoners, and families PROVIDE a sustainable financial solution locally and internationally $

CP Partnership Outcomes

Goal 1: Ensure Effective Ministry Education Spiritual Resiliency Safety Health “An effective CP ministry is one that has a programme with activities in all four of these areas.”

Programme Area: Safety Education Spiritual Resiliency Safety Health Goal To ensure the safety of children Strategy Ensuring children are safe, sheltered, and protected

Programme Area: Health Education Spiritual Resiliency Safety Health Goal To improve the health of children Strategy Ensuring children’s basic nutritional and medical needs are met

Programme Area: Education Education Spiritual Resiliency Safety Health Goal To improve the education of children Strategy Ensuring children have access to and participate in school

Programme Area: Resiliency of Spirit Education Spiritual Resiliency Safety Health Goal To support the resiliency of spirit of children Strategy Ensuring that children have loving relationships with self, peers, family, community, and God

National Ministry CP Programmes Education Spiritual Resiliency Safety Health “National ministries have the freedom to determine the most appropriate activities in each of these areas to meet the unique needs of children of prisoners in their country.”

Goal 2: Generate Sustainable Revenue “An effective CP ministry is one that is financially sustainable.”

Funding Options Available to NMs $ International Funds Sponsorship Funds $ $ International Funds Level 1 CP Programme Level 2 CP Programme

How to Achieve CP Partnership Goals “Standards are minimum requirements that must be met to ensure programmes are effective and sustainable and donors are engaged long-term.”

CP Partnership Model Components Education Spiritual Resiliency Safety Health Standards Effective Children’s Programmes Sustainable Revenue $

Moving From Level 1 to Level 2 Education Spiritual Resiliency Safety Health Safety Health Level 2 Programme Activities in 4 Areas Associated Standards Met Some Activities Associated Standards Met Level 1 Programme

Deepening a Level 2 Programme Level 2 Programme Eligible for Sponsorship Education Spiritual Resiliency Safety Health CAPACITY TO SUPPORT SPONSORSHIP $

Why is Sponsorship Funding Important? SPONSORSHIP GENERAL FUNDS

CP Programme International Revenue # of Children Dollars Per Year 100 $10,000 $20,000

CP Partnership Process Diagram Select NM Design Annual Plan Design Annual Plan Prepare to Launch Partnership Prepare to Launch Partnership Execute LOI Execute MOU Conduct Capacity Building Recruit and Register Children* Recruit and Register Children* Recruit Donors Recruit Donors Match Child and Sponsor* Match Child and Sponsor* Generate Donor Base Execute Annual Plan Monitor and Report on Enrolled Children* Monitor and Report on Enrolled Children* Manage Donor Relationships Manage Donor Relationships Monitor and Evaluate Partnership Monitor and Evaluate Partnership Provide Technical Assistance 6 – 9 months 12 month cycle National Ministry Recurring Activity PFI

Design Annual Plan & Budget Both parties agree to an Annual Plan and Budget for the first year of the Partnership. National Ministry Responsibilities

Prepare to Launch CP Partnership National Ministry conducts a Baseline Assessment on the performance indicators established in the Annual Plan. National Ministry hires staff and makes organizational and infrastructure changes as necessary to support CP Partnership implementation. National Ministry Responsibilities

Recruit and Register Children National Ministry follows approved General Eligibility Criteria throughout the child enrollment process, ensuring enrolled children have a parent in prison, are enrolled in school if school- aged, reside in a stable environment, and have permission from a parent or guardian to participate in the CP Programme. National Ministry obtains Guardian Permissions for all enrolled children. National Ministry completes child registration forms for each child enrolled in the CP Programme. National Ministry completes a Child Scorecard and obtains a child photo and biography for each enrolled child who is eligible for sponsorship and sends them to PFI. National Ministry and PFI follow Child Protection Policies and the Confidentiality Policies at all times. National Ministry maintains individual case files for each enrolled child. National Ministry and PFI follow International Child Protection laws at all times. National Ministry follows approved Sponsorship Eligibility Criteria when screening enrolled children for sponsorship by ensuring they are under the age of thirteen and have permission to participate in Christian activities. National Ministry Responsibilities

Execute Annual Plan Both parties design and agree to an Annual Plan and Budget each year. National Ministry submits quarterly and annual reports to PFI within ten working days of the end of each performance period. National Ministry submits a child census to PFI every ninety days as part of the quarterly report, including the number and names of children enrolled and actively participating in the CP Programme. National Ministry monitors donor visits according to all donor visitation policies. National Ministry Responsibilities

Monitor and Report on Enrolled Children National Ministry provides programme services to enrolled children at least monthly. National Ministry monitors, reviews and translates all communications between child and Sponsor to ensure that they follow communication standards. National Ministry ensures that children respond to Sponsor letters and gifts within thirty days of receipt. National Ministry submits a Child Progress Report thirty days prior to the child’s anniversary of sponsorship. National Ministry submits an Annual Letter to Sponsors, written by the Executive Director, to PFI at least sixty days before the end of the calendar year. National Ministry immediately alerts PFI in the event that a child leaves the programme or enters a special situation. National Ministry Responsibilities

NM CP Programme Staffing Chart Programme Manager Sponsorship Manager Case Managers Case Managers IT Finance Executive Director

 Face of the ministry  Promoter of the CP Programme  Primary fundraiser  Responsible for relationship management  Writer of annual letters to Sponsors  Face of the ministry  Promoter of the CP Programme  Primary fundraiser  Responsible for relationship management  Writer of annual letters to Sponsors

Finance  Leads annual budget development  Handles contracts and procurement  Monitors monthly revenue and expenses  Generates quarterly and annual financial reports  Disburses funds  Manages payroll  Leads annual budget development  Handles contracts and procurement  Monitors monthly revenue and expenses  Generates quarterly and annual financial reports  Disburses funds  Manages payroll

Information Technology  Manages sponsorship database  Performs quality assurance of multimedia  Transmits data to PFI  Provides general IT and network support  Manages sponsorship database  Performs quality assurance of multimedia  Transmits data to PFI  Provides general IT and network support

Programme Manager  Develops Annual Plan and Budget  Oversees programme implementation  Ensures policies and procedures are followed  Responsible for overall quality assurance  Responsible for expansion of CP Programme  Manages and supervises Case Workers and sponsorship-focused staff  Produces quarterly and annual programmatic reports  Writes annual programme update for Sponsors  Develops Annual Plan and Budget  Oversees programme implementation  Ensures policies and procedures are followed  Responsible for overall quality assurance  Responsible for expansion of CP Programme  Manages and supervises Case Workers and sponsorship-focused staff  Produces quarterly and annual programmatic reports  Writes annual programme update for Sponsors

Case Managers  Oversees a case load of children  Enrolls eligible children  Collects Child Scorecard data  Collects Sponsor Welcome Packet information for children eligible for sponsorship  Maintains monthly contact with all assigned children  Performs necessary home visits  Ensures children participate in activities in all four CP Programme areas  Conducts a census of enrolled children every ninety days  Facilitates communication between sponsored children and Sponsors  Produces Annual Child Development Reports on sponsored children  Oversees a case load of children  Enrolls eligible children  Collects Child Scorecard data  Collects Sponsor Welcome Packet information for children eligible for sponsorship  Maintains monthly contact with all assigned children  Performs necessary home visits  Ensures children participate in activities in all four CP Programme areas  Conducts a census of enrolled children every ninety days  Facilitates communication between sponsored children and Sponsors  Produces Annual Child Development Reports on sponsored children

Sponsorship Manager  Manages and tracks PFI and sponsorship reporting cycle  Alerts project staff of upcoming reports within thirty days  Responsible for quality control of all child-Sponsor communications and information  Performs quality assurance of multimedia  Responsible for translation of child and Sponsor letters  Coordinates Sponsor and donor visits  Coordinates with all CP Programme and PFI staff  Responds to data calls  Manages and tracks PFI and sponsorship reporting cycle  Alerts project staff of upcoming reports within thirty days  Responsible for quality control of all child-Sponsor communications and information  Performs quality assurance of multimedia  Responsible for translation of child and Sponsor letters  Coordinates Sponsor and donor visits  Coordinates with all CP Programme and PFI staff  Responds to data calls

How Do We Begin? Select NM Design Annual Plan Design Annual Plan Prepare to Launch Partnership Prepare to Launch Partnership Execute LOI Execute MOU Conduct Capacity Building Recruit and Register Children* Recruit and Register Children* Recruit Donors Recruit Donors Match Child and Sponsor* Match Child and Sponsor* Generate Donor Base Execute Annual Plan Monitor and Report on Enrolled Children* Monitor and Report on Enrolled Children* Manage Donor Relationships Manage Donor Relationships Monitor and Evaluate Partnership Monitor and Evaluate Partnership Provide Technical Assistance 6 – 9 months 12 month cycle National Ministry Recurring Activity PFI

CP Partnership Development Timeline Research & Design JulyOctober April Launch Cohort One Develop & Engage January 2014 September March Launch Cohort Two Evaluate & Prepare Full Scale Implementation Phase 1Phase 2 - Implement Pilot