San Francisco Public Safety Communications Systems Budget and Finance Committee April 17, 2013

Summary Public Safety Radio Replacement (800MHz) BayWEB MTA System Public Service Radio Replacement

Public Safety Radio Replacement (800 MHz) Major Departments: DEM, Police, Fire, and Sheriff Scope: Voice only. Life safety – connects in ½ second Covered Area: San Francisco only Age: 13 years old (10-year life cycle) Timeline: Cutover to new system in Budget COIT funding requested for critical project development for FY13-14 & FY14-15 ($930K in each year). Approx $69M over 5 years for infrastructure and radios Costs may be reduced through federal grants. FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18TOTAL General Fund $0.9M $22.4M $69.0M

BayWEB (Bay Area Wireless Enhanced Broadband) Major Departments: DEM, Police, Fire, Sheriff, others Scope: Text, photos, video, apps – not voice Dedicated to public safety BayRICs JPA approved by BOS in 2011 Covered Area: Bay Area region Eventually part of the national FirstNet system) Age: New system Timeline: Complete in SF by September 2015 Budget: The Bay Area received a $50M federal grant with a vendor match of $25M. SF will need to pay for site leases and devices for network. FY 12-13FY 13-14FY 14-15FY 15-16FY 16-17FY 17-18TOTAL General Fund $0.23M$0.8M$0.7M$0.45M$0.2M $2.6M Non- General Fund $25.0M$40.0M$10.0M$75.0M

MTA Communications Department: SF MTA Scope: Specialized transit communications 1)Computer Aided Dispatch system 2)Automatic Vehicle Location system 3)Voice and data network for buses and light rail 4)Messaging capability using new vehicle data terminals 5)Data and reporting for performance analysis and incident mgmt 6)700MHz Project 25 voice radio network 7)New radio communications in the Muni Metro subway Covered Area: San Francisco Age: 30 years old Timeline: Complete by the end of 2015 Budget: $0 General Fund impact. Primary funding from federal, State, and Prop K grants. $10M funded through MTA operating funds and revenue bonds. Prior Years FY 12-13FY 13-14FY 14-15FY 15-16FY 16-17TOTAL Non- General Fund $10.45M$7.55M$41.0M$42.0M$14.0M$1.5M$116.5M

Public Service Radio Replacement (PERS) Sponsoring Departments: DPW, Port, PUC, SFUSD Scope: Voice communications only – not life safety Covered Area: San Francisco only Timeline: FY 13-15: Scoping and Critical Project Development FY 2018: Potential migration to MTA system Budget: DEM Estimates $5-$6M to replace radios. Infrastructure costs TBD. Consultant to evaluate the options for Public Service depts. to join the SFMTA network

Public Safety Radio Replacement (800 MHz) BayWEBMTA SystemPublic Service Radio Replacement TypeVoiceDataSpecialized Transit Voice Life SafetyYesNo Covered AreaSan FranciscoBay AreaSan Francisco Major Funding Source General Fund Request Federal Grant General Fund Request Funding Identified NoYes No Comparison of Wireless Systems

Public Service Department Radios and Infrastructure G ENERAL F UND VS. N ON -G ENERAL F UND S OURCES Continue nationwide build out E STIMATES FOR FY12-13 THROUGH FY18-19

NOW FY13-14FY14-15FY15-16FY17-18FY16-17FY18-19FY MHz Public Safety Emergency Radio MTA System Indicates Unfunded ProjectsIndicates Funded Projects Public Service Depts. Radios and Infrastructure A NTICIPATED S CHEDULE July 2013 BayWEB Negotiate Lease Complete SAU/ Site Leases Complete Construction System Online Design Complete Testing Complete System Cutover July 2014July 2015 Hire Staff Planning/needs assessment, budget, RFP process System Design Complete NTP to Vendor Install Complete July 2016July 2017July 2018 Testing Complete System Cutover July 2019

E STIMATED B UDGETS FY12-13FY13-14FY14-15FY15-16FY16-17FY17-18FY18-19TOTAL BayWEB + GF - Infrastructure $226K-$273K$499K GF – Devices & Service Fees $800K$430K$450K$205K ** $2.12M NGF * $25M$40M$10M$75M 800MHz Public Safety Radio Network GF $930K $22.4M $~69M NGF SFMTA Radio Replacement Project $10.45M (prior yrs) $7.55 M $41M$42M$14M$1.5M $116.5M ^ Public Service Infrastructure and Radios GF NGF +BayWEB estimates assume SFPD Vehicle Modems (qty. 300) in FY13-14 and SFFD Vehicle Modems (qty. 150) in FY Also includes 1 –year subscription fee. On-going costs depend on monthly negotiated service fee, lease costs, fiber use agreement and other operational costs *Estimates of BTOP grant expenditures by grantee, Motorola Solutions ** Assumes 450 users (SFPD and SFFD) paying monthly service fee of $38/user/month, does not include offset costs of discontinuing commercial service currently paid by depts. ^ Includes $1.6M of SFMTA revenue bond funds which were put on reserve during FY12-13 budget cycle DEM Estimates $5-$6M to replace radios. Infrastructure costs TBD Consultant to evaluate the ability for Public Service dept. to use SFMTA network City may secure other funds to offset costs, i.e. grant funds for radios purchases