Online Testing for New Users District and Campus Coordinators, Technology Staff, and Test Administrators

When is online testing scheduled? 2

2011–2012 Online Testing Opportunities TAKS Exit Level Retest –March 5–9, 2012 –April 24–27, 2012 –July 9–12, 2012 TELPAS (all districts) –March 19–April 11, 2012  TELPAS reading grades 2–12  Holistic Rating submission grades K–12  Verification window April 12–13, 2012 STAAR End–of–Course (EOC) –March 26–29, 2012  English I, II, and III –May 7–18, 2012  Algebra I, geometry, Algebra II, biology, chemistry, physics, world geography, world history, and U.S. history –July 9–13, 2012  All subjects 3

Participation Rules TAKS Students enrolled in grade 9 prior to the 2011–2012 school year are required to take TAKS for their graduation requirement. TELPAS All districts that have LEP students enrolled are required to participate in TELPAS. This administration is online only. STAAR EOC STAAR EOC assessments will be administered for students first enrolled in grade 9 or below in the 2011–2012 school year for students enrolled in these courses as part of their graduation requirements. –Algebra I, geometry, Algebra II, biology, chemistry, physics, English I, English II, English III, world geography, world history, and U.S. history In addition, seven of the twelve STAAR EOC assessments will require the mandatory participation of students on selected campuses who are enrolled in these courses but whose graduation requirement is TAKS. –Algebra II, chemistry, physics, English II, English III, world history, and U.S. history –It is important to note that only campuses selected to participate in this additional mandatory testing will be able to administer STAAR EOC assessments to students with a TAKS graduation requirement. 4

Who does what? 5

Who does what in the online testing environment? District and Campus Coordinators –Review resources and complete training –Create and maintain user accounts –Verify that student data are loaded into the testing system –Assign examinees to participate in online testing, if necessary –Review test security and confidentiality –Sign security oath –Oversee the preparation of the testing environment –Monitor and manage test sessions –Resolve the test session –Complete score codes 6

Technology Staff –Review resources and complete training –Install software needed for online testing (use of proctor caching software is required) –Assess network infrastructure and computers –Sign security oath –Test the TestNav platform and the proctor caching software –Support administrators during online testing Who does what in the online testing environment? 7

Online Session Administrators –Review resources and complete training –Review test security and confidentiality –Sign security oath –Set up online test sessions –Set up TELPAS rating entry groups –Prepare the testing environment –Monitor and manage test sessions and TELPAS rating entry groups –Resolve the test session –Complete score codes if responsible Test Administrators –Review resources and complete training –Review test security and confidentiality –Sign security oath –Print student authorizations –Generate and print seal codes (TAKS ELA) –Start the test session –Monitor test sessions –Resolve the test session 8

Who does what in the online testing environment? TELPAS Rating Entry Assistants –Review resources and complete training –Review test security and confidentiality –Sign security oath –Transcribe holistic rating information from the Rating Rosters into the online system 9

What help is available? 10

What resources are available for online testing? Online Testing Resources –User's Guide for the Texas Assessment Management SystemUser's Guide for the Texas Assessment Management System –Texas Unified Minimum System RequirementsTexas Unified Minimum System Requirements –PearsonAccess Overview Training ModulesPearsonAccess Overview Training Modules –TestNav 7 Combined Technical GuideTestNav 7 Combined Technical Guide –TestNav 7 and Proctor Caching Quick StartTestNav 7 and Proctor Caching Quick Start –Tips for TestNav 7: Adobe Flash Player and JavaTips for TestNav 7: Adobe Flash Player and Java These and additional online resources for TAKS, TELPAS, and STAAR EOC can be found at or from within the Assessment Management System at Support >Resources. 11

Training Administration/Technology Staff –Texas Assessment Management System Practice Center  TAKS Flash Written Composition Tool  Proctor Caching Testing Tool  Texas Practice Test  TELPAS reading tests (TELPAS Practice Administration) –PearsonAccess Overview Training Modules Student Practice Tests (ePATs) –Texas Specific Testing Tools –TAKS Flash Written Composition Tool –TELPAS Online Reading Test Student Tutorials –STAAR EOC Writing Tool (NEW!) –STAAR EOC Analytical Essay Tool (NEW!) 12

Practice Center The Practice Center for the Texas Assessment Management System allows you to practice without affecting the “live” data for online testing activities. For example: Create sample students. Register students and assign them to groups and tests. Create test sessions and assign students to online test sessions. NOTE: A separate user ID and password is required to access the Practice Center. 13

Practice Center – Logging In To log in to the Practice Center 1.Enter into your browser. 2.Click the Log in to the Texas Assessment Management System Practice Center link in the Related Links panel. 3.Enter your user ID and password, and then click the Login button to go to the homepage for the Practice Center. NOTE: Before using the Practice Center, you must first follow the link in the New User Account from to initialize your user account and password. 14

Practice Center Homepage 15

How do I administer online tests? 16

Texas Assessment Management System The Texas Assessment website ( is a Web destination that provides access to the Texas Assessment Management System. 17

 Define roles and grant organization access Administrative Management and Organizations  Send student data  Manage student directory Student Data  Enter administration details  Configure TestNav Test Setup  Register students to tests  Update student demographic data  Create, view, and manage online tests Test Management  View, download, and print published reports  Download and view registration file extract  Download and view registration summary Test Results Test Administration Tasks Texas Assessment Management System Functionality  Enter holistic ratings and rater information for TELPAS  Manage TELPAS rating entry groups  Generate TELPAS status reports TELPAS Holistic Ratings 18

Administrative Management Security The Security box of the Administrative Management screen is where user accounts are managed. Individual accounts can be added or edited, or user account files can be used to bulk-upload new or updated users. A user is a testing coordinator, educator, test administrator, or other person who has been given a user account. A user account allows the user to access the website and, depending on that user’s role, to perform various functions within the website. 19

Role-based Access You will have access only to the user accounts that you are authorized to see, and will be able to save and update only those same accounts. Online test administrator access District testing coordinator access 20

User Roles and Permissions The Texas User Roles and Permissions document is located on the Resources ( page at Support > Resources >Technology Information. 21

Organizations An organization is an entity in the organizational hierarchy, such as a district or campus. District 1 and Campus 1 are organizations. An organization must exist in the system before that organization can participate in testing or test-related activities, such as assigning students to an online test sessions. 22

Change Organization Users with access to multiple organizations can easily change the specific organization being viewed without leaving their current location by using the updated Change Organization link. 23

Student Data Student data refers to student demographic data and other testing-related information about individual students, such as name, date of birth (DOB), grade, and PEIMS ID. Student data must be uploaded or entered manually before students can be registered for a test and placed into test sessions. 24

Send Student Data Before students can be assigned to a test, student data must be uploaded or entered manually into the Assessment Management System. 25

Send Student Data– Submit Data File Before you submit a file, make sure that your file meets the student data file specifications. Refer to the Student Data File Specifications FAQ on the Texas Assessment website at: NOTE: You can use the Student Data File to designate the online testing format for students. 26

Options for Submitting Student Data Files Regular submission “Validation Only” “Directory Only” Refer to the Student Data File Specifications FAQ on the Texas Assessment website at: 27

Manage Student Directory The Manage Student Directory screen allows you to add, view, and modify student data within the user interface. 28

Manage Student Directory— Adding a New Student District testing coordinators have the ability to manually enter students into the system. When manually entering students into the Assessment Management System, the New-Student wizard function will assist you. 29

Manage Student Directory– Adding a New Student 30

Test Setup Test Setup activities help you prepare for online testing activities such as entering administration details and managing proctor caching and TestNav client settings. 31

Test Management Test Management activities for online testing include the following activities: –registering students –entering administration specific student data –managing test sessions 32

Register Students A student cannot be placed into an online testing session without being registered for the administration. NOTE: Students must be enrolled in a campus before they can be registered for a particular test administration and assigned to specific groups. Typically students are already enrolled in a campus, registered, and assigned to groups when student data files are submitted, but a district testing coordinator can register a student manually. 33

Register Students There are two ways to register a student. Typically, registration occurs when a student data file is submitted to the system. There are times, however, when a student may not be registered for a test administration. For example, if a student transfers into a campus at the beginning of the test administration window, then the student probably is not registered to test. In this case, you will register an unregistered student manually. 34

Manual Assignment of Students 35

Registering an Unregistered Student 36

Assigning a Registered Student to a Group & Test NOTE: Steps continued on next slide. 37

Assigning a Registered Student to a Group & Test 38

Move TELPAS Test button –Tests can be moved from another district to your district/campus –Place a check beside the test name to be moved, and select the Move TELPAS Test button –Choose your campus and group name from the dropdown options and save –Tests cannot be moved if they are in a test session at the sending campus or already completed –Student is simultaneously added (enrolled) and registered at your campus with use of this button 39 –If tests are assigned to the student, the DTC can use the Move TELPAS Test button to move the reading test to your campus.

Changing Student Testing Formats after Registration Depending on the test administration the student is participating in, you may need to update the student’s testing format. Typically, this will be done only if the testing format was not specified in the student data file submission or if the students were loaded by a PEIMS load. There are two ways to change a student’s testing format (paper or online) after registration has been completed: –Request Registration File –Manually in the user interface 40

Requesting a Registration File 41

Manually Changing Testing Formats 42

Manage Test Sessions Managing test sessions is one of the main activities for online testing. Test sessions are virtual groupings of students who will test at the same time or place. Most activities associated with individual test sessions will be performed under this subtab. This is where the Assessment Management System will be utilized by online session administrators and online test administrators who oversee online testing. 43

44 Manage Test Sessions— Creating New Test Sessions NOTE: If you do not have access to create test sessions, the New Session button will be disabled and you will not be able to create a test session.

Creating an Oral Administration Testing Session To create an oral administration testing session, select “Yes” in the Read- aloud drop-down on the New Test Session page. NOTE: If the drop down is unavailable (grayed out) then the oral accommodation is not valid for the test to be administered. For example, oral administrations are not valid for TELPAS reading assessments. 45

Manage Test Sessions Viewing and Editing Test Sessions The Session Details screen provides the ability to add or change a student’s assigned test form, remove students from a test session, or move students from one session to another. 46

Manage Test Sessions Viewing and Editing Test Sessions –View Test Progress 47

Manage Test Sessions Proctor Caching Proctor caching refers to caching (downloading) test content from the Pearson testing server to a secure local computer prior to starting a test session. Because test content is closer to student workstations, test delivery is accelerated and the amount of bandwidth required for online testing is reduced. Proctor caching is required. NOTE: District testing coordinators will receive a broadcast before each online testing administration with information about proctor caching availability. 48

Manage Test Sessions Types of Authorizations Student and proctor authorizations are needed to perform certain functions at the session level. Each student must have a student authorization in order to log in to a test. Student authorizations contain the URL that students enter into an Internet browser to access tests through the browser-based TestNav, a unique login ID, the test code needed to log in, and the keystrokes available for navigating through TestNav. Several print layouts are available as environmentally friendly options. You have the ability to print the following authorizations: Student Authorizations Proctor Authorizations Seal Codes 49

Manage Test Sessions Authorizations 50

Manage Test Sessions Authorizations–Proctor Authorizations A proctor authorization allows a test administrator to log in and view the same test (Read Aloud) that the students receiving an Oral Administration accommodation are taking. Proctor authorizations are needed only for Oral Administration test sessions. 51 NOTE: Answers cannot be selected for a proctor version of the test.

Manage Test Sessions Authorizations–Seal Codes Seal codes are the electronic equivalents of the adhesive tabs that are used to seal sections of paper test booklets. Before students in a test session can go to the next sealed section of an electronic test, they must enter the appropriate four-digit seal code. Seal codes for a specific test session are listed on the seal codes document. NOTE: The TAKS English Language Arts (ELA) test is the only online test that requires a seal code. 52

Manage Test Sessions Starting a Test Session Once a test session has been created and students have been added, you will need to start the test session in order for students to log in on the day of testing. NOTE: If you do not have access to start a test session, the Start button will be disabled and you will not be able to start the test session. 53

Manage Test Sessions Monitoring a Test Session After the test session has been started, you can monitor the test session by: refreshing a student’s testing status modifying a student’s test-specific data resuming a student’s test marking a student’s test complete stopping a test session 54

Online Test Session Monitoring Functions Currently Scheduled Sessions (.pdf) –Current session status & high level overview per organization –Print version –Access from Manage Test Sessions screen Session Roster (.pdf) –Print version of Session Details –Access from Session Details screen View Test Progress –View Test Progress of student responses DTC, CTC, and Online Session Administrator have access –Access through Administrative Management –Or access from Session Details screen Testing Status Refresh button –Access from Session Details screen 55

Mark Test Complete –“Do Not Score” situations such as Other, Absent, etc. –Student forgot to select the Submit button and exited the test 56

TELPAS Holistic Ratings 57

Test Results Test Results includes published reports, pre-generated reports, and data extracts available for viewing, downloading, and printing. These reports include results for students testing both online and on paper. These reports are available to district testing coordinators and superintendents. 58

Availability of Reports After Each Administration TAKS administrations –Student reports for TAKS/TAKS–M administrations will be reported on the dates listed on the Calendar of Events. TELPAS administration –Student reports for the TELPAS administration will be reported on the dates listed on the Calendar of Events. STAAR End-of-Course (EOC) administrations –Results for students for the STAAR EOC spring administrations will be delivered online shortly after the May test administration is complete, followed by the delivery of results on paper. Summary reports are due in district by June 8. 59

Sorting, Filtering, and Searching in the Texas Assessment Management System The searching, sorting, and filtering functions help you to find and organize data on a screen. A search will find information with specific criteria and return a table of matches. Sorts and filters are functions that are useful when you are looking for specific items in a table with many entries. Sorting Sorting is the process of ordering a data set into an ascending or descending order based upon the data in a field. For example, names are rearranged into alphabetical order, dates into chronological order, and numbers into numerical order. Click a column name to sort the data according to the entries in that column. After the column is sorted, a triangle appears to the right of the column heading (e.g., [ ]) indicating that the column is sorted in ascending order (i.e., from a to z, or from 1 to 999). To sort a column into descending order (i.e., from z to a, or from 999 to 1), click the column name again. 60

Filtering Filtering is the process of refining your search table in order to view a very few specific items. Filters are secondary searches. They allow you to narrow your list without losing the original search results. Turning the filter off will bring the original search data table into view again. There are two types of filtering:  Simple  Search/Advanced search For example, on the Manage Student Directory screen, you may want to view only students from Campus A, or see all students in grade 11. Only columns displaying the Filtering icon [ ] to the left of the column name can be filtered. In some cases, multiple columns can be filtered at once. When multiple filters are used, only the results meeting all filter criteria are returned. For more information on sorting, filtering, and searching, refer to the User’s Guide for the Texas Assessment Management System. Sorting, Filtering, and Searching in the Texas Assessment Management System 61

Pearson and TEA contact information 62

Pearson’s Austin Operations Center 7:30 AM –5:30 PM (CT) Monday–Friday Toll free: information about online testing or online testing procedures navigating the Texas Assessment Management System accessing and using the Practice Center managing examinee data setting up test sessions assigning login IDs and passwords accessing resources questions about Pearson Online Testing communications questions about oral administration of test sessions Call or Pearson’s Texas Online Team for assistance with: setting up a test run of the TestNav test delivery system network problems proctor caching issues evaluating infrastructure hardware and software requirements or problems the TestNav Early Warning System wireless networking issues technical emergencies solving online testing set-up issues 63

Texas Education Agency’s Student Assessment Division Telephone Fax TEA Student Assessment website– Call TEA’s Student Assessment Division for assistance with: testing accommodations requesting changes to the testing schedule questions about the policy on taking breaks and lunch testing beyond normal school hours handling unusual circumstances on test days violations of test security handling school emergencies that affect testing questions about general online testing policy questions about TEA communications 64