Knowledge base for growth and innovation in ocean economy: assembly and dissemination of marine data for seabed mapping LOT 5 – BIOLOGY WP4 Data archaeology and rescue

Within GODAR (Global Oceanographic Data Archeology and Rescue) project scientific community agreed upon the definition of the term “data at risk of being lost”, “data archeology” and “rescue” as follows: "Data at risk of being lost": (i) Held on a medium which will degrade physically in the coming years, or (ii) Held on electronic medium or in a format which will not be readable in the coming years, or (iii) Held by individuals or institutions which will not be able to keep together the data itself and related metadata, or (iv) Held on medium which makes public access difficult in spite of its relevance for today's research on global change. "Data Archaeology" is the term used to describe the process of seeking out, restoring, evaluating, correcting and interpreting historical datasets. "Rescue" refers to the effort to save data at risk from being lost to the science community.

The overall objective of the work package 4 is to fill the spatial and temporal gaps in EMODnet data availability by implementing data archaeology and rescue activities. Specific objectives: To identify historical data that are at risk of being lost and mobilize the human resources for their archeology and rescue. To run a framework of small grants for their digitization, standardization and quality control. To propose a mechanism for the networking of the supporting community to ensure continuous inflow of datasets in the future. IBSS + HCMR, GBIF, VLIZ

Focus: Black Sea and Eastern Mediterranean Seas (but will not be limited to this region)

Activity: gap analyses and inventory of historical data that are at risk of being lost Zooplankton EurOBIS/EMODNet

Marine biologists and other potential data holders in the region will be contacted in order to provide the relevant information. Search in the archives of the marine biology centers and institutes will be performed in order to locate the potential resources either in paper or electronic format. (mainly IBSS) Black Sea – IBSS, Mediterranean – HCMR (?), GBIF – (?) Should be discussed Activity: gap analyses and inventory of historical data that are at risk of being lost

Activities: run of small grant system A specialized working group will be organized by IBSS, HCMR and the coordination board to evaluate datasets proposed for digitization and standardization during the first phase. A short-term, small-scale grant system will be implemented in order to provide resources for the digitization, standardization and online publication of new datasets from the Black Sea and Eastern Mediterranean. Budget. Should be discussed

EMODNET Biology preparatory actions Phase I Phase II 9 individuals (scientists) and 3 digitizers

The process of digitizing will be divided on following steps: 1.dataset analyses, to be sure that it is valuable for digitizing; 2.review the existing databases to find out if the dataset was already digitized; 3.if dataset already have been digitized check the completeness of digitized data and metadata fields to identify necessary additions; 4.digitization of all metadata information; 5.digitization all information from paper source without any deletion or reduction; 6.use of external sources (cruise reports, publications etc.) to find all additional metadata, which can be attached to the samples: responsible persons, instruments, identification guides used, sampling, preservation procedures, etc.; … Activities: run of small grant system

7.Load of raw data to database table (all digitized fields should be placed in the database without any changes or losses). Information in this table should not be changed in the future; 8.scanning (photo) the paper with data and attach it to the digitized data; 9.transfer primary data into the format agreed; 10.quality control; 11.dataset documentation; 12.submission of files for load to EMODNET.

Activities: implementation of mechanism to ensure continuous inflow of datasets in the future The proposed mechanism includes the following: (a)workshops in which the managers and the users of the data are trained in using the tools and services provided by the portal(s) from which the data are made available; (b)specific tools which notify data producers and managers on the use of their datasets; (c)development of a regional mechanism that will support continuous activities in data rescue and archaeology of marine biological data; (d)periodical compilation of statistics from which the gaps filled with the new datasets are described; (e)making the data more useful by local scientists in their research because of improved quality, accessibility and association with complementary biological and environmental data; (f)enabling local scientists to publish their data into OBIS and GBIF.

D4.1: Report on data availability and gap analyses for the Black Sea M9 D4.2: Description of identified historical datasets M12 D4.3: Report describing the datasets that are digitized, standardized and mobilized into system including dataset documentation and QC procedures applied M24 D4.4: Workshop report including description of mechanisms and guidelines on mobilization of historical data into the systems M36 Deliverables

WP4 Data archaeology and rescue Overview of datasets

##Dataset titleOrigin instituteCurrent format Temporal cover Geographic cover Taxonomic cover Size 3Phytoplankton database IBSS, IMS METU, SIO RAS Paradox database Black seaphytoplanktonMore than records Institute of biology of the southern seas - IBSS

##Dataset title (1) Origin institute Current formatTemporal coverGeographic coverTaxonomic coverSize (2), pages 1summary quantity and biomass tablesIBSSpaper1951, 1952, 1954, 1956Black Seaphytoplankton84 2hydrobiological observationsIBSSpaper1952unknownphytoplankton96 3 expedition journal (incl. sample harvesting with nets, bathometer, on 24h stations) IBSSpaper1952 E and NW parts of the Black Sea, unknown, central part of the BS, sections: eastern part of the BS - Novorossijsk - open sea, Hersonissos - open sea, Tuzlo - Sulina, open sea - Tuapse,phyllophora field, mouth of the Dnestr phytoplankton176 4primary samples processingIBSSpaper1952Sevastopol bay, unknownphytoplankton180 5expedition journal (incl. sample harvesting with nets, bathometer, on 24h stations) IBSSpaper1953Hersonissos cape - open sea, unknown, Bosphorus, Sukhumi bay, Kelaguri phytoplankton189 Preliminary inventory of IBSS archive phytoplankton section

##Dataset title Origin instit ute Curre nt forma t Tempor al cover Geographic cover Taxonomic coverSamples Records per samples( 1 ) Size 1Zoobentos YUGN IRO paper Black Sea, Azov Sea Zoobentos ZooplanktonYUGN IRO paper Black Sea, Azov Sea Zooplankton The Southern Scientific Research Institute of Marine Fisheries and Oceanography – YugNIRO

# Dataset titleOrigin instituteCurrent format Temporal cover Geographic cover Taxonomic cover Size 4PhytoplanktonIMS-METU Paper, files, obsolete databases Black Sea, Mediterranea n sea (Aegean) phytoplanktonunanvailable 5ZooplanktonIMS-METUPaper, files, obsolete databases 1985-Black Sea, Mediterranea n sea (Aegean) Zooplanktonunavailabe The Institute of Marine Sciences (IMS) Middle East Technical University – IMS METU

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