3rd Training Workshop June 2008, Ostende Management of CSR Anne Che-Bohnenstengel, BSH  Metadata Formats  Defined Vocabularies  Content Management System  User Interface

3rd Training Workshop June 2008, Ostende Cruise Summary Reports  are an excellent data tracking tool within the end-to-end data management work  are a first level inventory of measurements and samples taken at sea  are a global standard defining oceanographic cruises  formerly ROSCOPs, have a long tradition with almost metadata sets at the SeaDataNet CSR Inventory(BSH) Too much free text in the present V0 version -> unfavourable for data tracking -> urgent need for improvement -> SDN V1 Importance of Cruise Summary Reports

3rd Training Workshop June 2008, Ostende The major differences to previous V0 version are CSR Local ID given by Data Centre for future updates -  makes it easier to modify/improve existing reports Most entities now have defined vocabularies eg. EDMO for organisation, EDMERP for projects and many more  no more spelling/typing mistakes or deviant interpretations Mandatory fields  improves quality of report New features in SDN V1

3rd Training Workshop June 2008, Ostende Similar to the former ROSCOP forms the Cruise Summary Report has 4 basic parts: General Cruise Information Mooring Description Sampling/Measurement Description Information on Geographical Coverage Structure of Report

3rd Training Workshop June 2008, Ostende General Cruise Information: Cruise name Cruise ID - given by data centre (only relevant for XML) Metadata revision date - normally generated automatically Responsible party (person, i.e. chief scientist) - including personal details such as organisation, telephone, etc. Responsible party (organisation) - can be different from organisation of chief scientist ! Mandatory entities in red Metadata Format

3rd Training Workshop June 2008, Ostende More General Cruise Information: Start and end date of cruise in ISO 8601 format (YYYY-MM-DDTHH24:MI:SS)(UTC) Port of departure and port of return Ship/platform name and class Availability - access restriction Objectives/purpose of cruise Project ! Mandatory entities in red Metadata Format

3rd Training Workshop June 2008, Ostende Mooring Description: ROSCOP data type Reference date in ISO 8601 format (YYYY-MM-DDTHH24:MI:SS)(UTC) Principal investigator including personal details such as organisation, telephone, etc. Description Longitude and latitude ! Mandatory entities in red Metadata Format

3rd Training Workshop June 2008, Ostende Sampling/Measurement Description: ROSCOP data type Reference date in ISO 8601 format Principal investigator including personal details such as organisation, telephone, etc. Description Sample quantification unit Quantification of sampling/measurement ! Mandatory entities in red Metadata Format

3rd Training Workshop June 2008, Ostende Information on geographical coverage: General Ocean Area(s) Marsden squares Specific geographic areas Bounding box Track chart - GML, image or URL to online graph ! Mandatory entities in red Metadata Format

3rd Training Workshop June 2008, Ostende Detailed description of the CSR metadata format can be found on the SeaDataNet BSCW Server under: SDN Technical Task Team ISO Application of ISO within SeaDataNet V1 XML Metadata for CSR V1 Metadata Format

3rd Training Workshop June 2008, Ostende Use of other SeaDataNet Inventories: EDMO for organisations/collating centres EDMERP for projects ICES Ship/Platform list for platform names Defined Vocabularies

3rd Training Workshop June 2008, Ostende Use of SeaDataNet Common Vocabularies maintained and hosted by BODC: Port of departure/returnC381Ports Gazetteer AvailabilityL081SDN Data Access Restriction ROSCOP data typeC77ICES ROSCOP Data Types Quantification unitL181ROSCOP sample quantification units General Ocean AreaC16SDN Sea Areas Defined Vocabularies

3rd Training Workshop June 2008, Ostende Online for individual entries, e.g. by chief scientists, after the research cruise momentary website for transitional phase: XML files for bulk submission, e.g. from data centres use of MIKADO tool (next presentation) 2 methods for generating CSRs Both tools can be applied for new entries as well as updates ! How to submit CSRs?

3rd Training Workshop June 2008, Ostende Online Content Management System

3rd Training Workshop June 2008, Ostende Link to CSR Discovery Online Content Management System

3rd Training Workshop June 2008, Ostende Online Entry - General Cruise Information IMPORTANT! contact address

3rd Training Workshop June 2008, Ostende multiple selection IMPORTANT! contact address Online Entry - General Cruise Information

3rd Training Workshop June 2008, Ostende multiple selection add new port if not selectable IMPORTANT! contact address Online Entry - General Cruise Information

3rd Training Workshop June 2008, Ostende multiple selection add new port if not selectable IMPORTANT! contact address Online Entry - General Cruise Information Select scientist from country and organisation or make new scientist entry

3rd Training Workshop June 2008, Ostende Online Entry - Project

3rd Training Workshop June 2008, Ostende List of entered principal investigators select from defined principal investigators Online Entry - Scientist/PI Information

3rd Training Workshop June 2008, Ostende List of entered principal investigators enter new scientist name and address into Scientist Address Book select from defined principal investigators Online Entry - Scientist/PI Information

3rd Training Workshop June 2008, Ostende List of entered principal investigators enter new scientist name and address into Scientist Address Book select from defined principal investigators save new PI entry Online Entry - Scientist/PI Information

3rd Training Workshop June 2008, Ostende multiple Ocean Area selection Online Entry - Geographic Coverage

3rd Training Workshop June 2008, Ostende multiple Ocean Area selection free text for specific area description Online Entry - Geographic Coverage

3rd Training Workshop June 2008, Ostende multiple Ocean Area selection free text for specific area description Just click on squares to define marsden squares. Delete by deleting entry in text field check saved values Online Entry - Geographic Coverage

3rd Training Workshop June 2008, Ostende Automatically generated control mail after first submission Thank-you for the Cruise Summary Report Ship/Platform: PRINCESSA MARISSA From to Cruise no.: CY-MERSEA-ARGOS-1 Contact Please check the data using the following CSR reference number and password: CSRREF-No.: PASSWORD: You can alter the contents of the CSR at any time using the above access data. After completion the report will be loaded into the CSR database after 2 days. Thereafter the CSR will remain in the entry database for a few more days. During this time you still have the opportunity to make further modification. When your CSR is completed please press the button 'save and submit to DOD'. The report will then be loaded into the CSR Database. Your DOD Team Online Entry - Submission Access data for further modification in the entry database

3rd Training Workshop June 2008, Ostende Message window after completing (save and submit): Thank-you for submitting the Cruise Summary Report Your BSH-DOD Team Thank-you for submitting the Cruise Summary Report Please complete the following mandatory field(s): Cruise Name, Responsible Laboratory, General Ocean Area Your BSH-DOD Team automatic mandatory fields check -> message with list of missing mandatory fields Online Entry - Submission

3rd Training Workshop June 2008, Ostende contact BSH-DOD requesting CSRs to be updated BSH-DOD loads requested CSRs to entry database with list of CSR ref. no. and passwords modify CSRs in entry database save and submit Online update: How to update existing reports?

3rd Training Workshop June 2008, Ostende contact BSH-DOD requesting CSRs to be updated BSH-DOD sends requested CSRs as XML V0 files - 1 file/cruise using BSH CSR ref. no. as file name - all free text information included submit modified CSRs in XML V1 format to BSH-DOD - use BSH CSR ref. no. as central identifier (CSR ID) - include local identifier (from NODCs) for future updates Offline - XML update: How to update existing reports?

3rd Training Workshop June 2008, Ostende enter CSR ref. no. and password Online Update

3rd Training Workshop June 2008, Ostende Mapping of Platform is missing Online Update

3rd Training Workshop June 2008, Ostende Online Update Mapping of organisation successful Mapping of Platform is missing

3rd Training Workshop June 2008, Ostende Online Update Scientist already in BSH scientist address book Mapping of organisation successful Mapping of Platform is missing

3rd Training Workshop June 2008, Ostende User Interface - Discovery

3rd Training Workshop June 2008, Ostende User Interface - Search Results

3rd Training Workshop June 2008, Ostende Download in V0 format User Interface - Report

3rd Training Workshop June 2008, Ostende Status of preliminary conversion for cruise reports: Responsible Laboratories (EDMO codes)~ 20% EDMO codes of Chief Scientists ~ 20% Ship/Platform (ICES codes)~ 60% Port of departure/return (C381):~ 30% General Ocean Area (C161+C162):~ 90% Sampling units (common vocab. L181)~ 20% EDMO codes of Principal Investigators ~ 3% Content Conversion into V1

3rd Training Workshop June 2008, Ostende THANK-YOU! Please help us to improve the quality of CSRs and convert as many reports as possible into V1 format!

3rd Training Workshop June 2008, Ostende website: user:csronline password:jellyfish IMPORTANT! Use a correct address so that the control mail can be delivered to you If the entry is just a test report please enter something like “test***” as cruise name CSR Online Practical Session