Session DL-3 Direct Loan Tools Hands-on Session Bob Tschinkel Chuck Hirman U.S. Department of Education

2 Agenda Install General Functionality Setup Cash Management School Account Statement (SAS) Hands-on Exercises

3 Install Install Direct Loan Tools Release 8.0 software from FSAdownload.ed.gov If you need additional assistance call CPS/SAIG Help Desk at 800/

4 DL Tools General Functionality Multi-year application designed to provide the following functionality (these will be covered in today’s hands-on section): Cash Management SAS –import –print –compare against school cash, loans and disbursements

5 DL Tools General Functionality Multi-year application designed to provide the following functionality (these will not be covered in today’s hands-on section): Rebuild an EDExpress database or individual loan and disbursement records Print Disbursement Measurement Tools report

6 Setup:

7 Setup: Report Selection

8 Setup: View SAS Options

9 Setup DSDF YTD

10 Setup Tools-Setup-System Tools-Setup- Security Users –Enable 508 grid functionality? checkbox

11 Setup Multi-cycle year software Choose the year you will be working in

12 Setup Non-EDExpress schools will need to refer to the COD Technical Reference on the FSAdownload web site for all external record layouts for the appropriate cycle year The record layouts are in Volume IV Section 3

13 Cash Management Track Direct Loan Cash Receipts and Direct Loan Refunds of Cash

14 Cash Management Print Internal Ending Cash Balance Report –Print this report before importing the SAS

15 Cash Management

16 School Account Statement (SAS) The SAS is a monthly statement listing the school’s DL processing activity as reported to (and accepted by) COD Import the DSLF or DSDF Each SAS import overwrites previous SAS information stored in the DL Tools database

17 Printing the SAS Print import reports for the YTD Cash, Monthly Cash, YTD Disbursement and Monthly Disbursement Summaries and Import Edit Reports

18 Printing the SAS Displays the cash transactions that appear at COD from the SAS file

19 Printing the SAS – Cash Detail

20 Printing the SAS Displays the loan and disbursement transactions that appear at COD from the SAS file

21 Printing the SAS - Loan Detail Match School Records? Timing? Missing Data?

22 SAS Compare – Non-EDExpress Non EDExpress schools need to import their external Cash and Loan or Disbursement files to compare –Reminder: Record layouts on in Volume IV Section 3

23 SAS Compare – Cash Detail Compares SAS to Cash Management or imported external cash files

24 SAS Compare – Cash Detail

25 SAS Compare – Loan/Disbursement Detail Compares loan detail from SAS with loan or disbursement detail records imported from an external system or disbursement detail data in EDExpress

26 SAS Compare – Loan Detail

27 SAS Compare – Disbursement Detail Compares disbursement detail from SAS file with disbursement detail records imported from an external system or disbursement detail data in EDExpress

28 Rebuild CODRBFOP –COD will only send accepted records –Web disbursements & any Endorser Amounts included in file

29 Rebuild Rebuild options on import: –Compare Only –Update All –Update Selected records

30 Disbursement Measurement Tools Report Monitors disbursement process by calculating averaging actual process time from entry of actual disbursements, to sending the actual disbursements in a batch to COD, and to booking the loan Compares average number of days elapsed to your tolerance settings in DL Tools System Setup

31 DL Tools Help Text: How do I?...

32 Help Text: How do I?...

33 DL Tools Technical Assistance CPS: Phone: 800/ TDD/TTY services: 800/ Representatives are available Monday through Friday, 7 a.m. to 7 p.m. (CT)

34 Contact Information We appreciate your feedback and comments. We can be reached at: Bob Tschinkel: Chuck Hirman: