Tony Whitehead TW3 Programme Director 4 December 2013 UNCLASSIFIED

Is This The Future of Work? UNCLASSIFIED

..Or Maybe One of These? UNCLASSIFIED

Civil Service Reform Plan “Creating a decent working environment for all staff, with modern workplaces enabling flexible working, substantially improving IT tools and streamlining security requirements to be less burdensome for staff” Action 17ii Making a modern employment offer for staff: UNCLASSIFIED

Breaking Down Barriers Cultural Virtual Physical UNCLASSIFIED

A strategic approach to implementing: Smarter ways of working Working environments that enable smarter working Technologies that support smarter working New forms of collaboration reducing need for physical meetings Culture change to enable greater organisational agility my space our space any space any place UNCLASSIFIED

Profile of ‘smarter working’ raised in recent months UNCLASSIFIED

Security IT Workplaces Behaviours and Management Leadership UNCLASSIFIED

New Government Security Classifications Unclassified Protect Restricted Confidential Secret Top Secret Official Secret Top Secret April 2014 UNCLASSIFIED

10 Security - A Common Approach Uniform but not universal access. Common protocols for access based on clearance level Short term Common Civil Service pass design. ‘Zoning’ or restricted areas. Support estate rationalisation / make sharing easier. Long Term Common technical standard. Compatible across departments. Eventual integrated access /clearance system.

TW3 Programme Board Chair: Martin Donnelly HM Revenue & Customs UNCLASSIFIED

Stocktake & Implementation Plan Report TW3 bilaterals with Department DG’s Departments asked to complete Data Questionnaire covering 5 TW3 areas July/Aug 2013 UNCLASSIFIED

Stocktake – Common Access Pass UNCLASSIFIED

Stocktake – Delivering ‘Modern IT’ UNCLASSIFIED

Stocktake – Workspace Standards UNCLASSIFIED

Action 1: Market test introduction of single access pass Action 2: Disseminate lessons from Early Adopters of single access pass Action 3: Accelerate single access pass delivery by end 2014 Action 4: Work with GSS to remove technology hurdles to full pass roll-out Action 5: Ensure wide availability of GSC e-learning guidance (asap) Action 6: Disseminate key lessons from GSC operational workshops end 2013 Action 7: Promote post GSC implementation reviews and disseminate lessons Action 8: Work with GDS on specific guidance on “modern IT environment” Action 9: Promote policies allocating laptops based on user need, not seniority Action 10: Work with GDS & Depts on replacing desktop-based infrastructure TW3 Programme Actions Action 11: Promote key lessons from trialling of new tablets by end 2013 Action 12: Explore potential for accelerating delivery of wifi access for staff Action 13: Monitor workspace progress against Dec 2015 delivery targets Action 14: Accelerate delivery of modern workspace environment for all staff Action 15: Disseminate lessons from flexible working early adopters end 2013 Action 16: Deliver specific best practice flexible working guidance Spring 2014 Action 17: Update HR policies to encourage managers to promote flexible work Action 18: Disseminate leadership strategies promoting flexible working culture Action 19: Update Dept leadership policies/training processes by summer 2014 UNCLASSIFIED

Accreditation Scheme Working with EY to create an independent and robust accreditation scheme for ‘smarter working’ across industry. Aimed at stretching Departments to match the best performers in any sector. Way We Work The Handboo k Publication of “The Way We Work Handbook”, providing a resource base for those implementing programmes. TW3 in Action UNCLASSIFIED

Some Really Big Challenges Culture change & embedding new behaviours Senior management buy-in Effective IT Changing from personal to shared spaces Management by results, not presence Developing a trust-based & empowering culture UNCLASSIFIED

SRO Simon Morys – Team Tony Whitehead – Richard Graham – Belinda Mather-Derrick – office.gsi.gov.uk Zahra Hardcastle – Bridget Hardy – UNCLASSIFIED