1 U. S. COAST GUARD PERSONNEL COMMAND THE OFFICER EVALUATION SYSTEM THE OFFICER EVALUATION SYSTEM

2 OVERVIEW  WHO WE ARE  THE OFFICER EVALUATION SYSTEM (OES)  HIGHLIGHTS  PITFALLS  RESOURCES

3 CGPC OFFICER PERSONNEL MANAGEMENT DIVISION EVALUATIONS BRANCH

4  Second Level OER Quality Review  OERs for Promotion Boards / PG Panels  Special OERs  OER Consultation  OES Training OFFICER EVALUATIONS BRANCH (OPM-3)

5  Provides Criteria for Personnel Mgmt Decisions  Promotions  Assignments  Career Development  Establishes Performance and Character Standards  Above (5, 6, & 7)  Standard (4)  Below (3, 2, & 1)  Prescribes Organizational Core Values  Provides Performance Feedback O E R The Most Important Document in an Officer’s Career ! OFFICER EVALUATION SYSTEM

6 THE RATING CHAIN THE RATING CHAIN

7 REPORTED - ON OFFICER RESPONSIBILITIES  READ Chapter 10A PERSMAN - OES  Request Beginning / End of Period Meetings  Officer Support Form (Mandatory for 01 & 02)  Provide OER Input / List of Accomplishments  Seek Performance Feedback  Obtain & Review Official Receipt Copy

8 SUPERVISOR RESPONSIBILITIES  Evaluate Performance  Provide Direction, Guidance & Feedback  Prepare/Discuss Description of Duties  Provide Input to New Supervisor  Initiate OER if Indicated (ROO Doesn’t)

9 REPORTING OFFICER RESPONSIBILITIES  Evaluate ROO Based on Direct Observation and Input from Supervisor  Hold Supervisor Accountable for Accurate Eval  Complete Page Three of OER  Block 7: Concur with Supervisor??  Provide Comparison Scale Mark  Leadership Ability / Overall Potential  Initiate OER if Indicated (SUPV doesn’t)

10 REVIEWER RESPONSIBILITIES  Ensure OER Reflects Reasonably Consistent Picture of ROO’s Performance / Potential  Add Mandatory Comments and Another Comparison Scale if RO is Non - USCG /CG SES  Provide Optional Comments  Conduct Administrative Review  Forward to OER Administrator in time to ensure the OER arrives at CGPC within 45 days of End of Period

11 OER SUBMISSION SCHEDULE  CAPT  CDR  LCDR  LT  LTJG  ENS  CWO4  CWO3  CWO2  30 APRIL  31 MARCH  30 APRIL  31 MAY  31 JANUARY/ 31 JULY ( IN ZONE - 30 JUN )  31 MARCH / 30 SEP  30 APRIL  31 JULY  30 JUNE

12 OCCASION OF REPORT Annual/Semi-Annual Departure of ROO (Transfer) Change of RO Promotion (CAPT / CWO–LT) Continuity Purposes Only (Retirement) Concurrent (TAD >60 days) Duty Under Instruction (DUINS) Special (Performance Change / NJP)

13 WRITING THE OER … BEGINNING WITH BLOCK 1 COMPLETED BY SUPERVISOR Must Include: PRIMARY & Collateral Duties SSN COMPLETED BY ROO USE CORRECT DATES

14 SECTION 2 - DESCRIPTION OF DUTIES COMMANDER SECTOR SAN DIEGO COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

15 SECTION 2 - DESCRIPTION OF DUTIES Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

16 SECTION 2 - DESCRIPTION OF DUTIES Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

17 SECTION 2 - DESCRIPTION OF DUTIES Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

18 SECTION 2 - DESCRIPTION OF DUTIES Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

19 SECTION 2 - DESCRIPTION OF DUTIES Member, Border Coordinator Initiative (BCI). COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

20 SECTION 2 - DESCRIPTION OF DUTIES Attachment: MSM dtd 02 JAN 15 COMMANDER SECTOR SAN DIEGO : Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in CA including: 3 Stations, 2 WPBs, 3 HH- 65Bs, 3 ANTS, 1 WLIC, 2 LORSTAs, Naval Eng Det, 25 surface assets, PERSRU. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). Attachment: MSM dtd 02 JAN 15

21 ATTACHMENTS  Personal Awards Only  USCG and Other Armed Services  For Period in Which Received Even if Cites Performance Outside of Period  Certificate and Citation Required  Punitive Letters of Censure  Court Memoranda

22 SUPERVISOR/ RO SECTIONS 3 through 8 Compares ROO’s Performance to Standards  Assigns Mark to Block that Best Describes Performance and Qualities  Paints a Verbal Picture that Compares Reasonably with the one Described by the Standard  Justify Marks Deviating from “4” (including N/O)  Health and Well-Being  Evaluations  Cite Specific Examples

23 A WELL-CONSTRUCTED OER COMMENT…. How Well It Was Done  Concise Accomplishment  Demonstrated Impact …. “Resulting in ____”

24 OER COMMENT (cont.) Vague: Demonstrated good engineering skills. Specific: Superb oversight of 2 main diesel engine (MDE) rebuilds; unique teaming of Maintenance Augmentation Team (MAT) & unit MKs shortened project timeline by one month, primary reason CGC able to meet LANT deployment schedule. HOW WELL IT WAS DONE

25 OER COMMENT (cont.) Vague: Demonstrated good engineering skills. Specific: Superb oversight of 2 main diesel engine (MDE) rebuilds; unique teaming of Maintenance Augmentation Team (MAT) & unit MKs shortened project timeline by one month, primary reason CGC able to meet LANT deployment schedule. CONCISE ACCOMPLISHMENT

26 OER COMMENT (cont.) Vague: Demonstrated good engineering skills. Specific: Superior oversight of 2 main diesel engine (MDE) rebuilds; unique teaming of Maintenance Augmentation Team (MAT) & unit MKs shortened project timeline by one month, primary reason CGC able to meet LANT deployment schedule. DEMONSTRATED IMPACT

27 PROHIBITED COMMENTS  Medical / Psychological Conditions  Recovering from knee surgery..  Reference to BCMR, PRRB or Ongoing Investigation  Non-Selection by a Promotion Board  Family or Marital Status  Despite being a geo-bachelor, SNO excelled...  Performance Outside of Period  Use of First Name

28 PROHIBITED COMMENTS THIRD PARTY RESTRICTIONS Third Party by Color/Race /Ethnicity: o Restricted: Recognized minority employee… o Authorized: Praised civilian employee Third Party by Religion: o Restricted: Lead Catholic services while underway … o Authorized: Lead religious services Third Party by Gender: o Restricted: Best female pilot… o Authorized: Best pilot...

29 ABBREVIATIONS AVOID EXCESSIVE ABBREVIATIONS Spb plg/prp res 4 mtg all op msn reqmts; thrly plnd 2 FL sts, 1 WWP, 1 GANTSEC, & 1 JIATF-E ptl & dpt cmptly prp’d for 2000 cont & SWIII mgtn. (153 characters)

30 ABBREVIATIONS AVOID EXCESSIVE ABBREVIATIONS Spb plg/prp res 4 mtg all op msn reqmts; thrly plnd 2 FL sts, 1 WWP, 1 GANTSEC, & 1 JIATF-E ptl & dpt cmptly prp’d for 2000 cont & SWIII mgtn. (153 characters) Superb planning/prep; unit met all Op’l mission reqs; planned 2 FL straits, 1 WWP, 1 GANTSEC, & 1 JIATF-E pat, unit Y2K compliant & ready for SWIII migration. (155 characters)

31 ACRONYMS Use Widely Known CG Acronyms Only  WPB, CCGD, LANTAREA, MLE, DOD, CGAUX, LEDET, NESU...  Questionable – AFIC, BCI, ACOE

32 COMPARISON SCALE SECTION 9  ROO’s Ranking Relative to All Other Officers of the Same Grade that RO Has Known  Performance Could Improve and Ranking Could Decrease (move to left) from period to period  CG-5310A/B Not Linked to OER  CG-5310C (O6) Linked to OER

33 COMPARISON SCALE

34 POTENTIAL SECTION 10 MANDATORY COMMENTS  Ability to Assume Greater Leadership Roles and Responsibilities CRITICAL AREA FOR PANELS & BOARDS OPTIONAL COMMENTS  Assignments  Promotion Recommendation  Senior Service Schools  Special Skills

35 AUTHENTICATION Sections 11 and 12 Verifies Completion of OES Responsibilities Comments & Marks are Correct Include Service Abbreviation if Non-USCG Date Can’t Precede End of Period EMPLID (not SSN) Required

36 TOP DISCREPANCIES  Awards Not Attached or Unauthorized  Need Certificate AND Citation  Missing Signatures  Signature Dates Prior to EOP  Incorrect Comparison Scale  Comments Do Not Support Marks  Reviewer Comments Missing  Text Enhancements  Underlining / Bold / CAPITALS  Excessive Punctuation - !!!

37 ROO CAN…..  Prepare a Reply  Submit within 21 days of Receipt of OER  Submit an Addendum  Required as a part of a Derogatory OER  Prepare a Communication to the Board  Submit a Personnel Record Review Board Request (PRRB)  Petition the Board for Correction of Military Records (BCMR)

38 RESOURCES  PERSMAN 10.A.  Change 37  SITREPS  ALPERSCOM 025/ OER Submission and PY05 Officer Promotion Boards/Panel  ALCOAST 077/04 Changes to Evaluation Policy for Reservists on Active Duty  OER ADMINISTRATORS  OPM-3  ON-SITE OER TRAINING  CONSULTING  WEBSITE

39 IMPORTANT TIPS  Maintain a Personal OER File  Achieve Closure - Follow Through  Don’t Delay Submission – Time for Due Process !  Review HQ PDR or Request a Scanned Copy Commander (CGPC-adm-3) USCG Personnel Command 4200 Wilson Blvd., Suite 1100 Arlington, VA

40 A LITTLE HUMOR…  “Never makes same mistake twice but seems to make them all once.”  “Works well under constant supervision and when cornered like a rat.”  “Sets low personal standards and then consistently fails to achieve them.”  “Has developed into a good round staff officer.”  “Noticeable drop in drinking when OOD.”

41 U. S. COAST GUARD PERSONNEL COMMAND (CGPC) OFFICER EVALUATIONS BRANCH (OPM-3) (202) /1652 / 1653 / 1654 / 1655/ 1656