Carson City, Nevada Finance Department July 1, 2016 through June 30, 2017 Budget Workshop

Organizational Chart Nancy Paulson Chief Financial Officer Cecelia Meyer Risk Management Coordinator Sheri Russell Deputy Chief Financial Officer Laura Tadman Purchasing & Contracts Administrator Ronald Reed Facilities Maint. Manager Accounting Manager Accounting Technician Payroll Administrator Accounting Clerk Accounting Manager - Enterprise Funds Senior Building Maintenance Worker Building Maintenance Workers (4) Skilled Trades Technicians (6) Janice Keillor Grants Administrator Courier Full Time Employee Count = 23

Finance Department Prepare, file and monitor the citywide budgets Prepare the Comprehensive Annual Financial Report (CAFR) Reconcile grants and prepare the fiscal year end Schedule of Federal Awards (SEFA) Prepare, post and distribute bi-weekly paychecks, monthly PERS and FLSA reporting, quarterly 941’s and FUTA reporting, and the annual W-2’s Review, post and distribute accounts payable checks weekly, file 1099’s annually Review and post transactions for over 250 procurement cards monthly Set financial policies as necessary, adhere to and enforce those policies Post all cash receipt batches and journal entries accurately. Prepare monthly citywide cash reconciliation Work closely with JNA Consulting to issue debt as necessary. Reconcile and track capital assets and calculate depreciation Answer questions from the public, staff, and board members as requested.

Revenues & Expenses

Purchasing & Contracts Prepares, executes, and monitors contracts citywide Prepares, communicates and administers formal bid openings and requests for proposal’s (RFP’s) citywide Posts relevant information regarding bids and RFP’s to Reviews all requisitions over $5,000 to ensure contract policy compliance Updates and maintains the Carson City purchasing and contracts policy Ensures compliance with purchasing regulations, Nevada Revised Statutes and city policies Issues purchase orders once review process is complete Works with the District Attorney, Finance and Risk Management to ensure contract compliance with laws, budget and insurance requirements.

Revenues & Expenses

Facilities Maintenance Oversight of janitorial services General maintenance and repair from floor to roof, and everything in between for all City Facilities. Including, but not limited to the City Hall, Courts, Jail, Public Works buildings, and Parks structures. Tracks necessary roof refurbishment on buildings and general condition of HVAC equipment Ensures all employees have a comfortable work environment, including maintaining and repairing lights, heating and/or air conditioning, plumbing and pest control. Works with all Departments on building failures, electrical panels, security systems and fire control system, as well as how to fund such repairs. Involved with small remodel projects and/or moving furniture within facilities as requested.

Revenues & Expenses

Risk Management Oversee Carson City’s workers’ compensation self-insurance program, file claims, prepare reports, manage light duty, and litigation Oversee Carson City’s liability insurance program, file claims, involved in litigation, and annual insurance renewals Safety Director – Manage safety committee, schedule and participate in site safety inspections of all city-owned buildings, and coordinate facility safety training Oversee and manage all drug testing for City as the Drug Recognition Expert (DRE). Includes federally required random testing for CDL drivers, random program and post injury for Fire Department, reasonable suspicion testing, and post-accident testing Maintain/Update driver’s license information of city-employees Maintain all heart/lung physicals for Fire and Sheriff’s department Manage/direct the heart/lung physicals for Bailiffs’ and Marshalls’ Member of the Governor’s Board for Subsequent Injury Account for Self Insured Employers American’s with Disability Act (ADA) coordinator

Revenues & Expenses

Capital Requirements DepartmentDescriptionFY 16/17FY 17/18FY 18/19FY 19/20FY 20/21 FACILITIES MAINTENANCE Custodial Equipment Replacement $ 15,000 $ 11,428 $ 8,005 $ 6,685 $ - Custodial Supplies & Van Shelving 6, Facilities Maintenance Under $15,000 Total $ 21,200 $ 11,428 $ 8,005 $ 6,685 $ - Multi Year Roof Replacement/Restoration/Repairs $ 535,000 $ 198,000 $ 214,500 $ 181,500 $ 250,000 Public Safety Complex Boiler 50, City Hall Elevator Retrofit 38, City Facilities Carpet Replacement 41,205 83,687 25,000 City Facilities exterior painting 51,393 53,003 24,560 89,925 45,000 City Facilities interior painting 25,000 Hardware & Software for Citywide HVAC Controls 130, Facilities Maintenance Over $15,000 Total $ 871,798 $ 359,690 $ 289,060 $ 321,425 $ 345,000 FINANCE Replace Copier - 9 Years Old $ 5, Finance Under $15,000 Total $ 5,000 $ - TOTAL CAPITAL NEEDS $ 897,998 $ 371,118 $ 297,065 $ 328,110 $ 345,000