1 Roles & Responsibilities of Peer Review Team Leaders Instructors: Kelly Hammond Ruthe Holden

2 Session Objectives Brief Overview of Peer Review Team Leader Roles & Responsibilities Tips and Resources to being a great team leader

3 Purpose & Objectives of Peer Reviews Evaluate the Design & Operation of a Department’s Quality Control System Provide Reasonable Assurance that a Department Conforms with GAGAS

4 What Does “Conforms” Imply? Conform (def): To come to have the same form or character. Reasonable Assurance of Conformity Does not Imply Perfection Can be Form over Substance

5 Quality Control System GAGAS 3.83 states that the formality of an audit organization’s quality control system will vary based on its size, people, complexity of its work, and cost-benefit considerations.

TEAM LEADER ROLES & RESPONSIBILITIES 6

Team Leader Roles Guide Review Team Perform QCS review Lead Entrance & Exit Conferences Manage Peer Review Schedule Responsible for Peer Review Report & Management Letter 7

8 Administrative Pre-site Visit Work Team Leader needs to: Set-Up Binder and Dividers for Work Use Suggested Index Facilitates an organized approach Road Map of documentation to be produced

9 Suggested Workpaper Index

10 30 Days From Site Visit Review Materials and Begin “Review of QCS” Background Policies and Procedures Description of QCS Listing of Engagements CPE Form All team members should review the material Discuss meeting agency officials with Audit Director

Collaborative Meetings Webex meeting AnyMeeting Join.me ShowDocument GoLiveRoom Yugma Mikogo 11

12 10 Days From Site Visit Sample Selection - preliminary Logistics Preliminary Observations Draft Report & Management Letter Report Cover

13 Preliminary Observations Pre-Site Visit Review of QCS Design “No” Answers Will Require Discussion Benefits of Early Communication Department has more time to consider issues Promotes openness Enables quicker resolution once on-site

14 Site Visit Schedule Monday Tuesday Wednesday Thursday Friday Entrance Conference CPE Review, Interviews, Work on QCS Engagement Reviews – 25% Finish QCS Engagement Reviews – 75% Assess Non-audit Work Finish Engagement Reviews Finish Interviews, Summary of Exceptions Review w/ Coordinator Exit Conference, Prepare Report Wrap up Reporting, W/P’s Celebrate!

15 First Day On-Site [Sunday] Team Planning Meeting Should be Documented “No” answers must be covered with responsible auditor; allow him/her to research and explain Emphasize Fast Start / Thursday Report Sharing vs. Projecting Team Discussions vs. Extemporizing

16 Forming the Opinion Pass does not = 100% compliance Pass with Deficiencies or Fail Maintain Open Mind and Composure Contact Coordinator Early Fax / Summaries of Exceptions To Coordinator

TIPS & RESOURCES 17

TEAM LEADER TIPS CPE Don’t get too mired in details. Real measure of competence is in the actual audit work. Delegate Non-Audit Services Form Communicate Regularly on issues Engage the team 2-3 times a day to see what issues are developing Talk to Coordinator early in week if: Issues arise Planning to issue a pass w/ deficiencies or fail 18

Team Leader Tips Verify Documentation Submitted Audit Engagements list not always accurate Number of engagements in background does not match Audit engagements list Verify Staff availability 19

20 Team Leader Resources Standards/Standards/Standards! Peer Review Guide Review Leader Checklist Team Members Peer Review Coordinator

21 Full Disclosure (i.e. Stuff Happens) Illnesses Inflexible Team Member Audit Director Unavailable Outside Pressures Travel Snags Resistance to Results These are rare, but if they happen, work with the coordinator.

22 IN SUMMARY Prepare Early Be Organized & Have a Plan Listen & Ask Questions Use Your Coordinator As A Resource Standards are the Standard Stay Calm - Build Consensus

23 Q u e s t i o n s ?