REDCap - Research Electronic Data Capture Mike Tran Patrick Shi Tim Aro

Electronic Data Capture (e.g. REDCap) Cohort Discovery (i2b2 and new initiatives) Data extraction – EMR (Cerner) and Billing System (IDX) Clinical Trial Management System (CTMS) support and training (OnCore) Research Collaboration Environment (Research Portal) Researcher Networking (VIVO) Honest Broker Services Research Subject Recruitment Tools and Services CCTR – Clinicial Research Informatics

Electronic Data Capture (e.g. REDCap) Cohort Discovery (i2b2) Data extraction – EMR (Cerner) and Billing System (IDX) Clinical Trial Management System (CTMS) support and training (OnCore) Research Collaboration Environment (Research Portal) Researcher Networking (VIVO) Honest Broker Services Research Subject Recruitment Informatics Tools and Services CCTR Biomedical Informatics Core

Topics Today  What, how, who, when, where?  Why REDCap?  The Basics - Building a project  Advanced Features - REDCap on Steroids  Help, Training, Support - Handout

Secure Web-based Database and Surveys Customizable – Intuitive UI or Data Dictionary Multi-site Studies – Data Access Groups Access Controls – User Rights Robust Intuitive Reports and Data Exports IRB Approved - Recommended Free to VCU/VCUHS Faculty, Staff, Students, Affiliates redcap.vcu.edu What, where, how, who, when… Available 24/7/365

Why REDCap? Q: What database platform(s) do you use for your research? Summer 2007: Surveyed researchers about informatics practices #3 SQL Server – 12% #2 MS Access – 40% #1 MS Excel – 80% Make it easy to do the right thing!

Data Exports, Reports, and Stats Data Import Tool Data Comparison Tool Logging Field Comment Log User Rights and DAGs Record Locking Customization E-signature and Locking Management Data Quality What are the “right things”?

The Basics – Building a project Creating Databases and Surveys – Three Methods Using the GUI – Online Designer Data Dictionary – Create via meta data (CSV) Download from Shared Library (cheating)

redcap.vcu.edu

Development Using GUI

GUI Development An intuitive GUI (graphical user interface) is used to define your data entry forms, variables, calculations, branching logic, etc Design GUI to Data Entry Form

Meta-Data Driven Database Development Using Data Dictionary

Meta-Data Driven Database Development Excel based meta-data file or data dictionary is used to define your database structure, user interfaces or data entry forms, calculations, question choices, branching logic, etc REDCap Import

Shared Library

Some Key Features

Advanced Features

Branching Logic Ability to make decisions based on previous answers choices – Easy show and hide questions or get complex with Boolean logic Branching logic for survey instruments: Survey queue – Allows surveys to be queued, based on prior decisions or choices in surveys – Example: Prescreen to queue depending on user’s first completed survey or based on their answers – Seamlessly continue with survey, does not affect end users – Tip: Best way to block users from “go back” to change/update answers

Example of Advanced Branching Logic

Redirect to URL Redirect to a webpage / web application Redirect to another REDCap survey Redirect to Amazon gift card Send additional information along the way

Dynamic Data Pull REDCap DDP Service Data Sources Allows the ability to import data into REDCap from external data sources. Example: text files, databases, EMR etc.

TTS, SMS, Voice Calls Twilio service for voice calls to survey respondents Use text message to complete a survey Read the survey out loud Text to speech(TTS) to complete surveys

What to do when REDCap isn’t quite enough?

Custom Built Applications Why build a custom application? – Meeting protocol requirements; a unique usage that cannot be done in the native capabilities of REDCap Ventilated Associated Infections – Uses REDCap API(Application Programming Interface) – Allows getting data in and out of REDCap – Interacts with multiple REDCap projects – Multiple institution(50) – Administrators of project self supported Note: Fees may be associated with custom application development

REDCAP API

go.vcu.edu/bicportal Research Portal – Collaboration Environment