June 30, 2009

Agenda Review new postal rates for May 11, Update on SMDS Energy Savings Plan. Post Office Boxes on zip code Interoffice delivery by box number. Questions.

Postal Rates May 11, 2009 First-Class Single Rate – Postcard = $0.28 – Letter = $ oz., $ oz., $ oz. – Flat = $ oz., $ oz., $ oz. – Parcel = $ oz., $ oz., $ oz.

Presort Rates May 11, 2009 Postcard – 5-Digit = $0.205 – 3-Digit = $0.218 Letter – 5-Digit = $0.335 – 3-Digit = $ Digit Letter sort discount – $0.105

SMDS Energy Savings Plan Goals Route efficiency (59 stops) Original changes (53 stops) ‘Other’ Post Offices (6 stops) Volume study reductions (10 stops) Low volume stops (10 stops) Electric Van (1 – 2 routes) Work Flow Increase OCR presort percentage (1%) Close shop earlier in the evening (1 hour)

SMDS Energy Savings Plan Update Route efficiency (59 stops) Original changes (53 stops) 52 stops ‘Other’ Post Offices (6 stops) 2 stops Volume study reductions (10 stops) Low volume stops (10 stops) 27 stops Electric Van (1 – 2 routes) Capitol Route Work Flow Increase OCR presort percentage (1%) 3% Close shop earlier in the evening (1 hour) 2 hours

SMDS Energy Savings Plan Final Target Work out the details on recycling. – Wood Pallets – Cardboard – Paper Finish work on the ‘Other’ Post Office stops. – West Valley City Post Office (1 stop) – Downtown Post Office (3 stops)

84114 Post Office Boxes State Mail has the zip code – SMDS assigns the box numbers. – No cost to the customer. – No additional cost to State Mail. – Valid USPS delivery address.

Benefits of an P.O. Box There’s no annual fees. You don’t have to pick it up, it goes to SMDS. State Mail delivers it to your building even if you move (Ogden to Spanish Fork). You can have more then one. Gives you a box number for interoffice mail. Simplifies sorting mail.

Address Format for a P.O. Box STATE MAIL & DISTRIBUTION SERVICES JEFF MOTTISHAW PO BOX N 1950 W STE C SALT LAKE CITY, UT STATE MAIL & DISTRIBUTION SERVICES JEFF MOTTISHAW 250 N 1950 W STE C PO BOX SALT LAKE CITY, UT The bottom two lines are the delivery address. The address and city, state, zip must match. These two examples do not.

Sorting Mail by Box Number What is my box number? – Your P.O. Box number = – Your Box number = Why use the box number? – Salt Lake Office – State Office Bldg – Purchasing, HR, Finance, etc. – Efficiency and accuracy.

Automated Sorting Equipment (See Video)

Box #’s on Interoffice Mail Use you box number for USPS mail and interoffice mail. Box numbers can be found on SMDS’ website – (click on State Mail). Don’t use your box numbers for FedEx, UPS or DHL etc.

Questions?