Information Security Management 2008 Programs

Data Security The data security team processes 120,000 requests per year and is staffed with five FTE. Each task could be anything from a simple question to an S/OLAR with access requests to 15 separate applications. Provide some type of user administration for 97 applications The following is a list of services Provide users with access to systems Remove users access to systems Create, Maintain, Remove ID’s for non-users such as auto-logins (kiosks), vendors, etc. Maintain physician master records in Cerner, SMS, and other downstream systems Maintain BAA HIPAA contracts for vendors IHIE & VPN download from pulse Maintain applications and routing in SOLAR Pulse registration troubleshooting while maintaining CDS Assist in the investigation of HIPAA audits and incidents Badges to South Campus and Data Centers Set up framework for granting groups of users similar access (NT Groups) Audit response and research

Research Access Methodology Data Custodians IRB Data Security Cerner Application Security Expert on Security Design and Development Develop Profiles, Security Classes, Groups Consult with others to design working security Maintain updates from custodians Own the data and who has access to it Design what tokens (transactions) get assigned to which roles Define the roles and how they are allocated to individuals Test, approve design, & approve access Manage User Identity’s & match to predefined access Receive approved requests to create new users ID’s Give access or remove access to/from users Provisioning and De-provisioning Users MGR OLAR Ticket

Research Access - OLAR Where to get the OLAR – WebForms/IS/online_access_request_internal.dochttp://pulse.clarian.org/portal/intranet/home/content?url=/Clarian WebForms/IS/online_access_request_internal.doc –General instructions are on this site What access do I ask for if I’m doing research? –Cerner for physician notes and drugs –Careweb has other medical record information What do I do when the project ends or I’m not longer doing research? –Notify the IRB by completing an OLAR that says to remove your access

OLAR and Responsibility Statement