Manchester County FA An introduction to the Whole Game System for Leagues

League Workshop Welcome and thank you for attending Housekeeping Start of a journey To maximise the benefits of The Whole Game System, County FA, leagues and clubs need to work together

Running Order 1. The Whole Game System 2. Impact on your League 3. Integration with Full Time 4. Training and Support 5. What does your League need to do to prepare? 6. Next Steps

Agenda 1. What is the Whole Game System? 2. How will it benefit my league? 3. When will The Whole Game System be delivered? 4. Planning for The Whole Game System 5. Open Forum 1. What is The Whole Game System?

A fully integrated administration system that brings together and enhances the current functionality of Members’ Services and County FA systems The System will provide a 24/7 one-stop administration function for all grassroots participants Incorporates a 24/7 secure payment system Accessed through MyFootball page onyour County FA website or via TheFA.com Direct link between leagues, clubs and the County FA The Whole Game System

Whole Game System Single point of administration Affiliation and sanctioning Referee registrations Player Registrations Discipline Finance CFA staff create registration, affiliation and sanctioning forms Invite clubs and leagues to affiliate/sanction and referees to register MOAS Will feed match official information into Whole Game MyFootballPortal Accessed through TheFA.com or CFA website Using FAN or address/password - Entry point for all leagues, clubs, players, referees and other volunteers Full Time Those leagues using Full Time will be able to manage league, cup, discipline records through Whole Game

League and club officials increasingly comfortable with online processes outside of football Integrated system will be more efficient and effective for the game’s 400,000 volunteers We recognise the outstanding contribution made by league and club officials and seeks to improve their experience Online processes reduce costs for leagues and clubs The need to develop a central robust transparent system to administrate football for years to come. Why is The Whole Game System being introduced?

League Processes ‘As Is’ compared to ‘Will Be’ Leagues currently Sanction League by paper and post Manage SCOR manually Typically appoint referees manually Receive most discipline reports by post Communicate with clubs by post/ Manage manual Charter Standard League Process. Make payment to become members manually. Leagues will be able to Sanction and complete Form D online Manage SCOR online Referee appointments online (Full Time) Manage and view cup competitions online Secure 24/7 online payment gateway Communicate directly with clubs Manage Charter Standard processes online Manage league contacts’ details online

Take a few minutes to consider the following questions; How would an integrated online administration benefit your league? Which officers in your league would benefit from such a system? Benefits to your League

Online league sanctioning Online player registration Manage and process SCOR online Online Charter Standard process Manage cup and leagues online Easy communication with clubs Easy communication with clubs Online discipline processes

Late June 2013 Who in my League will see the benefits? League SecretaryWill have the capacity to sanction online and manage leagues, divisions and cups 24/7 Fixture Secretary Will be able to manage league and cup appointments online Referee Appointments Officer For leagues using Full-Time will be able to manage and appoint referees to league online League Welfare OfficerManage Safeguarding administration online and have access to league records Registrations OfficerWill take advantage of Online Player Registration function

Agenda 1. What is the Whole Game System? 2. How will it benefit my league? 3. When will The Whole Game System be delivered? 4. Planning for The Whole Game System 5. Open Forum 2. Timeline and Impact

Late June 2013 The Whole Game System - Delivery Timetable April /May 2013Online league sanction and club affiliation process begins for 12 Pilot County FAs only (Within the NW, Manchester, Cheshire, Derbyshire, W Riding) Late May 2013Online Player Registration Process Late June 2013Integration with Full Time Late July 2013Online discipline process to County FAs County FAs only initially April 2014Online league sanction and club affiliation process Non Pilot County FAs

Late June 2013 The Whole Game System – Delivery Impact April /May 2013Online league sanction and club affiliation process 12 Pilot County FAs only What your League will be able to do.. Sanction your League with your County FA and pay fees online Begin to allocate clubs to divisions online Manage cup competitions online Manage your rules process online See real time club and cup data

The Whole Game System – Delivery Impact April 2013Online league sanction and club affiliation process 12 Pilot County FAs only Cross Boundary Implications You will need to be aware of those clubs that play in your league or cup competitions, but are affiliated to a County FA not participating within the Pilot process will need to affiliate with the non-pilot County FA still via a manual process. On receipt this information that County FA will need to be manually entered into CAS from where it will migrate across into the Whole Game System

Late June 2013 The Whole Game System – Delivery Impact Late May 2013Online Player Registration Process What your League will be able to do.. Request registration online Moderate online registration from clubs Store player photographs online View player details (including discipline) in real time Late May 2013Manchester County FA will contact your League to discuss the options that you have for 2013/14 season via the Online Player Registration Process

Late June 2013 The Whole Game System – Delivery Impact What your League will be able to do.. Access league discipline 24/7 online View club discipline reports in real time Late July 2013Online discipline process to County FAs County FAs only initially

Agenda 1. What is the Whole Game System? 2. How will it benefit my league? 3. When will The Whole Game System be delivered? 4. Planning for The Whole Game System 5. Open Forum 3. Integration with Full Time

Whole Game System integration with Full-Time will allow all data to be shared across the game The Whole Game System will be integrated with Full-Time in June 2013 offering significant advantages to the 700 leagues currently using it Leagues not using Full-Time have time to reflect on how The Whole Game System and Full-Time can improve the efficiency of their League Integration with Full-Time

Late June 2013Integration with Full Time Full-Time will automatically update County FA, clubs and players on matches which qualify for suspensions, including postponements and re-arrangements Referee appointing will operate off a central calendar, Respect marks from clubs will be integrated with Respect marks from referees including reports in WGS Fixtures from outside competitions will be automatically integrated for all teams within a league Pitch sharing visibility will be available for all grounds via integration of ground data in WGS Grounds and pitches will be automatically integrated with Pitchfinder

Late June 2013Integration with Full Time Clubs and Teams will be automatically created and updated from WGS data Charter Standard status will be automatically updated according to WGS data Team Contacts will be automatically updated according to club managed data within WGS Player registrations can be automatically managed from data within Whole Game System Suspensions will be automatically updated from Whole Game System data for all registered players

Agenda 1. What is the Whole Game System? 2. How will it benefit my league? 3. When will The Whole Game System be delivered? 4. Planning for The Whole Game System 5. Open Forum 4. Training and Support

Most importantly Manchester FA will offer a bespoke service to meet the needs of our Leagues. We will personally assist (On-site) the Leagues in the use of the new system for 2013/14. Customer interface (MyFootball Portal) designed to be as easy for customer to use as possible Online training functions to be provided by The FA/County FA To include video, PDF, and FAQs Additional support such as training workshops may be offered by County FAs as required Support will continue throughout various phases of delivery Training, Support and Communication

Agenda 1. What is the Whole Game System? 2. How will it benefit my league? 3. When will The Whole Game System be delivered? 4. Planning for The Whole Game System 5. Open Forum 5. Preparing your League for The Whole Game System

In groups to consider what actions your League will need to take to; 1.Ensure that The Whole Game System is successfully delivered into your League. 2.Ensure that your League maximises the benefits offered by The Whole Game System. Preparing Your League for Whole Game

Work with County FA colleagues Engage with league colleagues and club officials Consider who will require access to The Whole Game System - encourage onto Members’ Services in short term? Actively participate in training initiatives – either online or in provided by County FA Review current sanction practices MCFA to support Leagues in reviewing their player registration processes If not on Full-Time ….should it be considered by the League? To ensure successful delivery we will all need to..

Agenda 1. What is the Whole Game System? 2. How will it benefit my league? 3. When will The Whole Game System be delivered? 4. Planning for The Whole Game System 5. Open Forum 6. Next Steps

County FA and The FA committed to supporting league officials through delivery of The Whole Game System. CEO and MFA team to attend (if required) individual League Management Committee Meetings and present and discuss key issues and solutions. (Book them in now) Agree timescales for Roll Out to Clubs, communicate this to Leagues. To communicate our 2013/14 Membership Offer to Leagues and Clubs The Whole Game System is a fundamental change in the administration of grassroots football – there may be minor irritations ahead, but once the system has bedded in the benefits to all concerned will be far-reaching. Next Steps