How Well Do You Know eRA Commons?

Let’s talk about what’s new in eSubmission and eRA Commons…then we’ll test your knowledge and memory! To begin…here’s an eRA Commons “refresher":

3 What is eRA Commons? The eRA Commons is an online interface where grant applicants, grantee organizations, grantees and federal staff can access, share, and transmit administrative information related to their applications and grants. Applications Post-award Correspondence Review Assignments Impact/Priority Scores Summary Statements Notices of Award Assurances Certifications Progress Reports Financial Reports Invention Reports Profile Data Assembled Application Images eSubmission Errors/Warnings Training Appointment Actions

4 Who uses eRA Commons? Federal users –25 institutes and centers within NIH –Dept. of Health & Human Services (HHS) Operating Divisions AHRQ, SAMHSA, CDC, FDA –Other federal agencies Veterans Affairs (intramural program) Institution users –21,965 registered organizations –307,812 registered users 196,126 registered principal investigators (PIs) –62,720 reviewers

5 When will I use it? Review errors/warnings identified by eRA system Check final application image for assembly issues Submit financial conflict of interest notifications View information on the review assignment of your grant application Application Submission Process Application Intake at Receipt & Referral

6 When will I use it? View Summary Statement & Impact/Priority Scores Submit Just-in-time (JIT) data (e.g., other support, certifications) View award documents (NoA – Notice of Award) Peer Review Process Pre-award Process Award Process

7 When will I use it? Prepare/submit reports Manage training grant appointments Prepare final reports, invention statement and certification, and population tracking data Post-award Process Closeout Process

8 What’s New?

Electronic Administrative Function Requests NIH now accepts several new administrative function requests electronically –Administrative Supplement (Type 3) –Successor in Interest (Type 6) –Change of Institution (Type 7 Submissions must be made to active FOA –Parent Announcement page has general use FOAs ments.htmhttp://grants.nih.gov/grants/guide/parent_announce ments.htm 9 Speak to awarding institute prior to submitting.

Electronic Administrative Function Requests If competing applications for an activity code can be submitted electronically, then administrative function requests for that activity code can also be submitted electronically – ctronic_activity_code_table.pdfhttp://grants.nih.gov/grants/ElectronicReceipt/files/ele ctronic_activity_code_table.pdf 10

Administrative Supplement Requests (Type 3s) Submission options –SF424 (R&R) application forms & standard Grants.gov submission process Great for system-to-system users –Streamlined eRA Commons process Commons pre-populates much of the data needed for request from awarded grant –Paper process 11

Electronic Administrative Function Requests Example: Parent Admin Supp FOA: PA Download package based on activity code of awarded grant SF424 (R&R) application forms & standard via Grants.gov submission process (Type 3)

Electronic Administrative Function Requests 13 Streamlined eRA Commons process for Administrative Supplement Requests (Type 3)

Change of Institution (Type 7) Requests Old institution submits Relinquishing Statement electronically through eRA Commons New institution submits app request through Grants.gov 14 Search for grant to relinquish Manage Relinquishing Statement

Successor in Interest (Type 6) Application request submitted through Grants.gov –Application package has been streamlined to include only a few required forms 15

Account Management in Commons The account management process stays the same, but the interface has a new look and feel. 16

Delegation Management in Commons All Delegation functionality has been moved to a single tab under the Admin tab, thus providing you one place to manage all delegations. 17

Looking Ahead: eSubmission Electronic Submission of NIH’s complex, multi-project applications –Application Submission System & Interface for Submission Tracking (ASSIST) –If you would like to participate in user acceptance testing, please contact: Sheri Cummins 18

Looking Ahead: Commons Research Performance Progress Report –A federal mandate requiring the use of a federal-wide research performance progress report (RPPR) for submission of performance reporting on federally- funded research projects. –Will eventually replace eSNAP –Currently in pilot Financial Conflict of Interest –Updating current system to include new reporting requirements –Implementing in June Scarlett Gibb 19

Looking Ahead: Indianapolis Be sure the check out sessions related to eRA Commons –Concurrent Session 4 Tuesday 3:15PM – 4:30PM Interacting Electronically with NIH Presented by Sheri Cummins and Scarlett Gibb Presented again, Concurrent Session 5 Wednesday 8:30AM – 9:45AM –Concurrent Session 6 Wednesday 10:00AM – 11:15AM PostAward Electronic Processes Presented by Emily Linde 20

Now it’s time to find out… How Well Do You Know eRA Commons and eSubmission?

eSubmission Commons Knowledge Commons-ality Commons Features

23 These general funding opportunity announcements are used for investigator- initiated applications. What is a parent announcement? –E.g., Use PA for R01 Research Project Grants – de/parent_announcements.htmhttp://grants.nih.gov/grants/gui de/parent_announcements.htm eSubmission - 100

24 These documents, when requested, are submitted directly to Commons and later linked to an electronic application. What are reference letters? –May be submitted before an application is complete, but are due by the application deadline eSubmission - 200

25 The number of SO/AOR accounts an organization should have. What is more than one? –Every organization should have multiple Signing Official (SO) and Authorized Organization Rep. (AOR) accounts –Certain tasks can only be performed by users with these roles – need back-up eSubmission - 300

26 The length of time available to view an assembled application image in eRA Commons before the application moves forward for further processing. What is 2 business days? –Referred to as application viewing window –Begins the day after error-free application is processed –Any changed/corrected submissions due by the deadline eSubmission - 400

27 These application form fields are required by NIH but not marked required on the federal-wide forms. What are the Credential, DUNS* & Organization fields? –Need Credential to place app processing status; Organization to determine review conflicts –DUNS* required on Project/Performance Site Location for federal reporting eSubmission - 500

28 This is the number of Commons accounts with a PI role that a registered user should have. What is 1 account? Commons Knowledge PIs should maintain one account throughout their careers, even if they change institutions or forget their Commons password.

29 Who you should contact if you forget your eRA Commons username and password. What are Office of Sponsored Research and/or Account Administrator? Commons Knowledge - 200

30 A PI can delegate these actions to other Commons users (name at least 2). What are: –Complete eSnap/RPPR info (Delegate Progress Report) –Update Personal Profile (Delegate PPF) –View application errors/warnings, assembled application and most other status information (Delegate Status) –Perform all xTrain functions except ability to submit appointments (Delegate xTrain) Commons Knowledge - 300

31 All attachments uploaded to Commons or submitted with an application must be in this format. What is PDF format? –Reminder: use simple PDF format without security features –Can use free PDF conversion software on Grants.gov Download Software page Commons Knowledge - 400

32 In the near future, this functionality will replace eSNAP. What is Research Performance Progress Report? Mandated by OMB that a federal- wide RPPR is required for federally-funded research projects. Read more: Commons Knowledge - 500

33 These items have something in common:  Just In Time (JIT)  Relinquishing Statement  Administrative Supplement  eSNAP  RPPR  FFR  Closeout Documents What are items that can be submitted through Commons? Commons-ality - 100

34 These items have something in common:  Registers institution  Maintains Institution Profile  Account administration  Performs functions requiring signature authority  Tracks status of all institution grants  …and more! What are responsibilities of the SO? Commons-ality - 200

35 These items have something in common:  General instructions for preparing/ submitting application  Form-by-form, field-by-field application requirements  Guidelines for determining which optional forms should be submitted  Assurance & Certification info What are items you can find in the Application Guide you download with electronic forms? Commons-ality - 300

36 These items have something in common:  Grant folder documents  Review outcome info (if PI)  Key NIH contacts  Action history  Application NI & ESI eligibility indicator  Reference letters once linked to app. What are items you find in the detailed Status Information screen? Commons-ality - 400

37 These items have something in common:  Ensures NI, ESI & continuous submission consideration  Ensures proper routing of notifications  Ensures correct information is available to pre-populate and/or validate electronic forms  Ensures accurate data for federal reporting What are good reasons to keep your profile updated? Commons-ality - 500

38 Using this Commons feature, an applicant is able to submit last-minute information requested by NIH. What is Just-in-time (JIT)? –Only submit JIT if asked to by NIH –Not an indication that a grant application will be funded –Required as of April 20, 2012 Commons Features - 100

39 These features are linked with the National Library of Medicine’s MyNCBI system. What Are –Personal Profile –eSNAP –RPPR Commons Features - 200

40 These delegations can be made by an SO on the behalf of a PI. What are Progress Report and Sponsor? Commons Features – 300

41 A Business Official is a role used with this Commons application. What is xTrain? The BO has signature or other authority related to administering Training grants Commons Features – 400

42 Closeout allows you to submit these three reports. What are: –Final Federal Financial Report (FFR) –Final Progress Report –Final Inventions Statement? Can be submitted independently Interfaces with the Closeout system used by NIH staff Commons Features – 500

43 These items have something in common:  MARIOCAPECCHI  MELLOC  OLIVER_SMITHIES  LBBUCK  KORNBERG.ROGER  GRUBBSRH  FIRE.ANDREW  RSCHROCK  AXELRICHARD  STEINMA HINT: An exception was made to recognize Dr. Ralph Steinman who passed away three days before the announcement. What are the Commons IDs of Nobel Laureates that received NIH support?

44 At the end of the day…it’s about the science. LaureateYear & ScienceNIH Support Bruce Beutler, Jules Hoffman, Ralph Steinman “for the development of new vaccines against infectious diseases and treatments for cancer” NIAID, NCI, NIDDK, NIGMS Mario R. Capecchi Oliver Smithies "for their discoveries of principles for introducing specific gene modifications in mice by the use of embryonic stem cells" NIGMS, NHLBI, NIDDK, NCI, NICHD Roger D. Kornberg "for his studies of the molecular basis of eukaryotic transcription" NIGMS, NIAID, NCI Andrew Z. Fire Craig C. Mello "for their discovery of RNA interference - gene silencing by double-stranded RNA" NIGMS, NICHD Robert H. Grubbs Richard R. Schrock "for the development of the metathesis method in organic synthesis" NIGMS Richard Axel Linda B. Buck "for their discoveries of odorant receptors and the organization of the olfactory system" NIDCD, NCI, NIAID, NIMH, NINDS, NIDDK