IT Committee August xx, 2013

 Our Current Situation  Current Cost Analysis  IT Committee Research  Proposed Solution  Advantages  Costs  Strategy and Schedule  Issues  Questions and Answers More Text

The Issue The Analysis The Solution The Judicial Package “Able Term” is at END OF LIFE Went out for Bid Analyzed two (2) Vendors The Committee recommends upgrading to Tyler Technology

Collin Grayson Fort Bend Galveston Gregg Hidalgo Dallas Kaufman Tarrant Nueces Denton Guadalupe Williamson San Patricio Hays Cameron Wise Kaufman El Paso Comal 13 of the largest 15 Texas counties use Odyssey (55% of the state population). The Tyler county court and justice community includes 72 Texas counties.

 District/County Courts ◦ All on AbleTerm ◦ No CASE visibility to JP Courts  J P Courts ◦ All on NetData ◦ Manual data exchange only

 Countywide Integration ◦ Sharing same data throughout County ◦ Inter-connected ◦ Training requirements limited to one (1) system ◦ Text  System Life ◦ System selected must exceed Able Term life ◦ History of delivering enhancements prior to need ◦ Text Control of Cost Up Front Annualized Maintenance Control of Cost Up Front Annualized Maintenance

 Tyler Technologies Inc  Odyssey  NetData Corp  NetData

 Tyler Technology  Integrated system  Leading industry in Court & Justice Technology  History of delivering enhancements prior to need  Support history exceeding expectations  NetData  Integrated system  Technologically behind other vendors  Product enhancements lagging  Support history below expectations

 Tyler Tech Odyssey 1)1 st Client – Minnesota in )Total of 9 States today 3)1 st Texas County- Dallas )Total of 62 TX Counties Today 5)93% of Able Term Clients converted to Odyssey 6)Tyler Tech has converted 45 Counties from Able Term 7)As of July 1 st only 9 Counties are still using the Legacy Product 8)Texas Supreme Court Chose Tyler for all Statewide E-Filing

 Tyler Technology  Implementation $982K  SAAS (Annual Fee) $276K  Total $1.258K  NetData  Implementation $ 662K  Maintenance $ 76K  SAAS $200K  JP Current Costs $ 27K  SAAS (Annual Fee Estimate) $195K  Total $1.160K Note: NetData did not include:  ICON Upgrade  Inter-County Data Exchange

265  Sherriff’s Office  District Judges  District Attorney  District Clerk  County Court Judges  County Attorney  County Clerk  County Judge  JP 1-5 Offices  Indigent Defense  Tax Office  Treasurer’s Office  Fire Marshall  I.T. Department

Adopt & Plan 4Q13 Conversion 1Q14 Conversion 2Q14 Go Live 3Q14

 Implementation  MUST Purify Current Data  Employees MUST attend Training  Department Heads must be engaged  Positive Altitude is a MUST Tyler’s Implementation Costs are based on Conversion of 45 Counties. $95K Working as a unified team has the potential of lowering the Implementation Cost by $95K However, without the desire to make this happen swiftly can have the opposite effect! However, without the desire to make this happen swiftly can have the opposite effect!

Widescreen Test Pattern (16:9) Aspect Ratio Test (Should appear circular) 16x9 4x3