Queensland University of Technology Faculty of Information Technology Michael Middleton 1 CRICOS No J Bibliographic description Describing bibliographic records to assist with organisation

Queensland University of Technology FIT School of Information Systems MM 2 CRICOS No J Objectives Introduce elements of description Associate description with metadata Examine ISBD within catalogue records Compare with other approaches to description

Queensland University of Technology FIT School of Information Systems MM 3 CRICOS No J Elements of description Document description of the agentTitle, pagination, publisher (MARC) ResponsibilityIntellectual creation (TEI) AdministrationAppraisal, financial, location (EAD) ProvenanceSource (e.g. CIMI) ConfigurationFile format, record size (SOIF) ConnectionsRelation to other resource, e.g. manual (DC) ConditionsRights management (DC) PreservationPhysical condition TopicSubject content: indexing, classification CoverageExtent of intellectual content RoleSubject matter for exhibition

Queensland University of Technology FIT School of Information Systems MM 4 CRICOS No J Lantana record

Queensland University of Technology FIT School of Information Systems MM 5 CRICOS No J

Queensland University of Technology FIT School of Information Systems MM 6 CRICOS No J How are the data elements used? Can you search using the M15+ rating? Can you search for videocassettes longer between 1 and 2 hours long? Can you produce a list of all AFI best actors? –Assumes the awards field is searchable/sortable rather than free text

Queensland University of Technology FIT School of Information Systems MM 7 CRICOS No J Describing the document You need to 1.Uniquely identify the distinctive and significant attributes of each document 2.Express these attributes as DATA ELEMENTS of the record 3.Follow established standards and conventions

Queensland University of Technology FIT School of Information Systems MM 8 CRICOS No J Each bibliographic record is comprised of a series of fields Author Title Series Title Publisher ISBN Subject headings Classification/location information Bibliographic record number Date of publication Edition statement

Queensland University of Technology FIT School of Information Systems MM 9 CRICOS No J

Queensland University of Technology FIT School of Information Systems MM 10 CRICOS No J How brief/full should bibliographic records be? Who are the users ? –National Library vs. small special library –Record keeping system vs. content management system Do we need enriched/enhanced cataloguing? –Details of contents –Abstracts –Addition of keywords from table of contents or index –Result: increased relevancy of retrieval

Queensland University of Technology FIT School of Information Systems MM 11 CRICOS No J Other data elements From the other metadata schemes mentioned at Slide 3, what other data elements might be used to describe the document? Example –Connections – ‘relation to other resource’ as used in AGLS

Queensland University of Technology FIT School of Information Systems MM 12 CRICOS No J Database design considerations What are the boundaries for the content of the database? What about the form of the record and its component parts? What standards should be used? How about authority control – to have consistent forms of names and headings? Do we need a thesaurus?

Queensland University of Technology FIT School of Information Systems MM 13 CRICOS No J Importance of standards Harvey (Chapter 2) Economies Quality control User familiarity

Queensland University of Technology FIT School of Information Systems MM 14 CRICOS No J Standardised approaches to description ISBD: (general guidelines) International Standard Bibliographic Description AACR2 (specific rules to follow) Anglo American Cataloguing Rules

Queensland University of Technology FIT School of Information Systems MM 15 CRICOS No J FRAMEWORK FOR DESCRIPTION A general framework has been developed jointly by IFLA & JSCR of AACR &International MARC program resulting in: ISBD(M)1974Monographs; rev 1987; 2002 ISBD(CR)2002Continuing resources (formerly S: serials 1974 rev 1988) ISBD(G)1977Annotated text; rev 1992 ISBD(CM)1977Cartographic materials; rev 1987 ISBD(NBM)1977Non-book materials; rev 1987 ISBD(PM)1980Printed Music; rev 1991 ISBD(A)1980Antiquarian; rev 1991 ISBD(ER)1997Electronic Resources (formerly CF: computer files 1990)

Queensland University of Technology FIT School of Information Systems MM 16 CRICOS No J Prescribed sources of information (Monographs) 1. Title and statement of responsibility Title page 2. Edition Title page, other preliminaries and colophon (i.e. where publisher’s emblem is) 3. Material (or type of publication) specific area Not used in ISBD(M) 4. Publication, distribution, etc. Title page, other preliminaries and colophon 5. Physical description The publication itself 6. Series Title page, other preliminaries, cover, spine, and colophon 7. Note Any source 8. Standard number (or alternative) and terms of availability Any source

Queensland University of Technology FIT School of Information Systems MM 17 CRICOS No J Title and statement of responsibility area 1.1 Title proper []1.2 General material designation =1.3 Parallel title :1.4 Other title information 1.5 Statements of responsibility / First statement ; Subsequent statement

Queensland University of Technology FIT School of Information Systems MM 18 CRICOS No J Edition area 2.1 Edition statement =2.2 Parallel edition statement 2.3 Statements of responsibility relating to the edition /First statement ; Subsequent statement, 2.4 Additional edition statement 2.5 Statements of responsibility following an additional edition statement /First statement ;Subsequent statement

Queensland University of Technology FIT School of Information Systems MM 19 CRICOS No J Standardised approaches to subject content LCSH –Library of Congress Subject Headings Sear’s List of Subject Headings What thesauri have you used? –Family Thesaurus –Australian Thesaurus of Education Descriptors (ACER) –Subject specific

Queensland University of Technology FIT School of Information Systems MM 20 CRICOS No J Standardised approaches to: Classification DDC ( Dewey Decimal Classification) LCC (Library of Congress Classification) Moys (Law)

Queensland University of Technology FIT School of Information Systems MM 21 CRICOS No J Alternative approaches to description Description of Web Resources –Dublin Core, AGLS Description of documents –TEI, VERS

Queensland University of Technology FIT School of Information Systems MM 22 CRICOS No J Dublin Core TitleCreator SubjectDescription PublisherContributor DateType FormatIdentifier SourceLanguage RelationCoverage Rights Descriptions are defined at

Queensland University of Technology FIT School of Information Systems MM 23 CRICOS No J AGLS Australian Government Locator Service Dublin Core plus 4

Queensland University of Technology FIT School of Information Systems MM 24 CRICOS No J VERS Encapsulation Record File “Onion”

Queensland University of Technology FIT School of Information Systems MM 25 CRICOS No J Summary Metadata –Originated in computing to describe data about data elements (name, size, data type, etc) or records (length, fields, columns, etc) –Now more broadly any information about information Bibliographic applications much wider than libraries Standards in different spheres Metadata may describe many aspects of the –Agent or artefact (what it is) –Its content (what it is about)