Advising Dashboard How to use this tool to be a more effective Faculty Advisor/Mentor Advising Training Module Eight

Advising Dashboard Advisee List by Year/Quarter Code When you first log-in to Advising Dashboard, you see your list of assigned advisees. You can select a different Year/Quarter Code to view advisees from prior quarters. Select a student whose record you want to view by clicking on the SID number next to their name. Note: The week before current students register for classes, this page will be blank. Use the Year/Quarter Code to view your advisees from the previous quarter, or input a specific student’s Pierce College ID number.

Student Name Student Registration and Contact Info provides the student’s picture, degree code, advisor name, address, phone number, and mailing address. Items pertinent to advising include Registration Date/Time and Registration Access Code (RAC). It also shows what the student is currently enrolled in. The menu on the left are other selections to choose from. Student Picture

SID Search provides a way to search for a student whose SID is unknown.

Start to Finish Indicators show the progress a student has made toward completing the benchmarks before being ready for transitioning to a Faculty Advisor/Mentor. This page also shows any Academic Progress Reports that have been logged for this student by their professors who use Course Manager within Faculty Central on the Intranet. Key: Completed Benchmark Incomplete Benchmark Benchmark Waived Benchmarks: Successfully complete College 110 (if required) Successfully complete all pre-college work and be college- ready in math and English Declare a degree/certificate, program of study, or major Complete a minimum of 15 college-level credits Earn a minimum of 2.0 college-level GPA Have no academic probation or suspension An advisor can waive one or more “activities” if the student has completed the requirement at another college. However, a comment needs to be entered explaining this.

The Compass Score Chart can be downloaded to view the range for course placement Compass Scores become out of date after 12 consecutive months. Comments can be written to include other placement information, such as using high school transcripts or placement scores from Accuplacer, etc. High School transcripts can be used for math placement. See placement reference sheet among the document links within this module

Faculty can recommend that an intent code be changed, such as “B” for academic transfer Referral Destination MUST be selected to activate any changes selected on this page before clicking on Submit. Faculty can refer a student to meet with a different advisor. Selection of one or both of these recommendations can change the status of a student’s RAC availability and/or where advised. Advisor Actions Faculty can recommend change of Program code (student’s major). You can Preview how the message is worded for the automated before clicking on Submit.

Comment shows here. Notice the phrase to see “Student Documents.” This is a clue for the reader to view more information by clicking elsewhere on the menu. Comment History can be inputted with Visit Type, Visit Date, and Visit Length. Comments are meant to convey the factual information without inserting opinion or emotional reaction of advisor.

An advisor can create an Education Plan for a student within Advising Dashboard by clicking on “New.” A student can also create their own Education Plan within their MyPierce Student Portal, and it will show within Advising Dashboard for the advisor to view and make comments

Transfer-in Credits originate from the Evaluations office. Students who submit Official transcripts from another college will have them evaluated for the Pierce College course equivalency for their math and/or English courses. This is so that the student can register online with their RAC for math and/or English without having the computer system block them from registering. This is not an indication that their entire transcript from another college has been evaluated. That process occurs separately, and at the student’s request via degree application (military base has different procedures for this, however).

Student Documents is where paperwork, such as transcripts from other institutions, unofficial evaluations, education plans created on paper worksheets, and so forth can be uploaded for future viewing. These documents are advisor-generated, including copies of transcripts that a student has shown an advisor.

Access to Degree Audit requires permission. Your dean can contact Information Technology (IT) to grant access to you. It is best to use Internet Explorer to use this tool. Degree Audit