Just-in-Time: Redefining Your Collection Development Philosophy Laurel Sammonds Crawford, Coordinator of Collection Development Coby Condrey, Collection Development Liaison Librarian Erin Miller, Electronic Resources Librarian University of North Texas Libraries, Denton, TX

Fundamental Change Change happensChange happens, by Adam Bartlett, April 21, Creative Commons Attribution LicenseCreative Commons Attribution License

UNT Libraries Context Willis Library at University of North Texas Willis Library at University of North Texas by Crystal Hollis, June 26, Creative Commons Attribution LicenseCreative Commons Attribution License

UNT Library Issues Silos Selector bias Inadequate support for interdisciplinary and emerging disciplines Piecemeal collecting Burdensome workload DDA monkey wrench Added criteria that accompany ER selection

UNT’s “ABCD” Philosophy Seasons changeSeasons change, by Ian Sane, October 24, Creative Commons Attribution LicenseCreative Commons Attribution License

Organizational Culture & Philosophies Empowered to innovate and take chances Collaborative community Took deliberate aim at silos Both PS and TS expertise are necessary for good CD Frequent and thorough analysis Considered "what a collection does rather than what a collection is"

Implementation – Guiding Principles Holistic Interdisciplinary Flexible Communicative Collaborative & Collegial Assessment & Feedback

Implementation – the Team Coordinator of Collection Development Assessment Librarian Electronic Resources Librarian Serials/ER Librarian Contracts Librarian Collection Development Liaison Librarian Strategic Collections Librarian [vacant]

Implementation – Environment Forward-Thinking Administration (President, Provost, Library Mgt.) Full Backing of Dean & Assistant Dean Highly Efficient / Knowledgeable Support Staff Permission to Fail

Implementation – Tools / Documentation "Collections" = Research Subjects Planning & Evaluation Document SWOTs Wish List

"Collections" Focus on: Departments & Research Areas Basis: Profile & OCLC Conspectus Holdings Map: Many to Many Provides: Better Versatility

Planning & Evaluation Document Conversation Starter Broad Overview of User Needs Stores "Institutional" Memory Notes Long-Term & Upcoming Issues The "Rubric"

Elements of the Rubric Credentials Awarded Institutional Outputs Enrollment, Degrees Awarded Accreditation Requirements Collection Call Number Ranges Content Levels

Elements of the Rubric (cont.) Depth & Currency Retention (Weeding?!) Language(s) Geographic Scope Other / Special Considerations

Assessment Data Capacity - Holdings, New Titles, Expenditures, ILL Need - Enrollment, Degrees Awarded, Publishing Quality - Surveys, Peer Overlap Utility - Circulation, Downloads, DDA Efficiency - Cost-Per-Use, Database Overlap

SWOT Analyses Strengths, Weaknesses, Opportunities & Threats Our "To-Do" List Documents Collaboration & Communication with Liaisons

Challenges – Inherent & Expected Special Collections (Outliers) Vendor Models Diverse, Still Developing Buy-In Electronic vs. Traditional Formats Changes in Workflows and Internal Organization

Challenges – Unexpected DDA Use Below Expectations Time Consuming (Meetings & Follow-Ups) Vendor Push-back on Evidence-Based Acquisitions Models

Benefits Liaisons Feel Heard Increased Flexibility for Liaisons Optional: Order Until We Say Stop Simpler Fund Structures No Micromanaging Isolated Subject-Based Budgets Increased Collaboration & Sharing (Internal & External: ILL, Access Services)

Benefits (cont.) Ongoing Wish List Team-Based Decision Making for Big Spends Closer Monitoring of Needs & Use Transparency: Better Documentation of Procedures & Approvals Documentation & Sustainability

Questions Laurel Sammonds Crawford Coby Condrey Erin Miller Todd Enoch White Paper: Redefining Collection Development at University of North Texas Libraries