Years of Service Categories May 29, 2003 Jackson’s Mill Center for Lifelong Learning Linda Hildebrand Extension Human Resources

Types of Employees Full-Time Regular (FTR) Classified Employees Full-Time Regular (FTR) Classified Employees  At least nine months, no less than 1,040 hours in a 12 month period  Benefits eligible  Covered by classification program

Types of Employees Part-time Regular (PTR) Classified Employee Part-time Regular (PTR) Classified Employee Works less than 1,040 hours in a 12 month period Works less than 1,040 hours in a 12 month period o Not eligible for benefits o Covered by classification program Temporary Employee Temporary Employee Works in a position nine months or less Works in a position nine months or less o Not eligible for benefits o Covered by classification program

Types of Employees Casual Employee – Works in a position created to meet specific operational needs. Casual Employee – Works in a position created to meet specific operational needs.  225 hours maximum in a 12 month period  Not eligible for benefits  Not covered by classification program

Years of Service Categories Classified Salary Schedule Placement Classified Salary Schedule Placement Classified Employees Seniority Selection Classified Employees Seniority Selection Longevity Pay Eligibility Longevity Pay Eligibility Annual Leave Accrual Annual Leave Accrual Seniority for Annual Leave Scheduling Seniority for Annual Leave Scheduling Classified Position Recall Classified Position Recall Retirement Eligibility Retirement Eligibility

Classified Salary Schedule Placement The total number of years employed at state institutions of higher education and other agencies of state government in West Virginia. The total number of years employed at state institutions of higher education and other agencies of state government in West Virginia. Prorated according to FTE Prorated according to FTE Rounded up one year if 9, 10, or 11 months when calculating pay raises based on YOS Rounded up one year if 9, 10, or 11 months when calculating pay raises based on YOS

Seniority for Selection of Classified Employees Qualified non-exempt employees will be selected before external candidates, unless otherwise dictated by the Affirmative Action Program or Americans with Disabilities Act. Qualified non-exempt employees will be selected before external candidates, unless otherwise dictated by the Affirmative Action Program or Americans with Disabilities Act.  Continuous regular employment at WVU  Prorated by FTE  Time off payroll is not included

Longevity Pay Eligibility The total number of years employed at state institutions of higher education and other agencies of state government in West Virginia. The total number of years employed at state institutions of higher education and other agencies of state government in West Virginia. Prorated according to FTE Prorated according to FTE Not rounded up Not rounded up

Annual Leave Accrual Classified Employees Based on YOS – Full-Time Regular Based on YOS – Full-Time Regular Full Time Equivalency (FTE) affects accrual rates Full Time Equivalency (FTE) affects accrual rates Rate changes in anniversary month versus end of calendar or fiscal years Rate changes in anniversary month versus end of calendar or fiscal years

Seniority for Scheduling Annual Leave for Classified Employees When similarly situated employees request annual leave for same time period: When similarly situated employees request annual leave for same time period:  Seniority begins on first day of employment within departments in FTR positions  Continuous FTR service  Prorated by FTE  Time off payroll is not included New seniority record begins when employee moves to a different department New seniority record begins when employee moves to a different department

Seniority for Overtime Scheduling of Classified Employees All classified non-exempt employees covered under this policy All classified non-exempt employees covered under this policy Overtime will be equalized among employees: Overtime will be equalized among employees:  Offered in descending order of seniority  Seniority begins on first day of current FTR position held within the unit o Continuous FTR service o Prorated by FTE o Time off payroll not included

Seniority for Overtime Scheduling of Classified Employees - continued If OT refused by all eligible employees, assignment will be made to least senior employee qualified to perform work If OT refused by all eligible employees, assignment will be made to least senior employee qualified to perform work When OT is refused, employee not eligible until after full list of eligible employees offered OT When OT is refused, employee not eligible until after full list of eligible employees offered OT

Seniority for Recall Purposes for Classified Positions Any employee laid off during a furlough, reduction in workforce or through displacement, will be placed on a preferred recall list and recalled to employment on the basis of seniority for one calendar year. Any employee laid off during a furlough, reduction in workforce or through displacement, will be placed on a preferred recall list and recalled to employment on the basis of seniority for one calendar year.  Continuous service as a FTR employee  Prorated by FTE  Time off payroll is not included  Employee’s responsibility to renew listing  If identical seniority exists, random selection method

Retirement Eligibility PEIA follows the State Teachers Retirement System eligibility rules: PEIA follows the State Teachers Retirement System eligibility rules:  YOS service credit based on total years at WVU, other acceptable service such as WV State service, and military service.  Military service cannot equal more than 25% of total WV service.  Nine months contract in a fiscal year credited as one year  Temporary or < FTR employment does not count  Time off payroll does not count

Retirement Eligibility (continued) Any age with at least 30 years of service Any age with at least 30 years of service Age 60 with at least 5 years of service Age 60 with at least 5 years of service 10 years of service for disability retirement 10 years of service for disability retirement

Questions? WVU Human Resources Policy Web Site html#human IMPORTANT NOTE: WVU Human Resources confirms official years of service for employees