Immaculate Conception Parish Annual General Meeting St. Joseph’s Church February 21, 2016

Agenda: Opening prayer/commentary Where are we in achieving a “Preferred future” By the numbers: 1.Parish census, deaths/baptisms 2.Contributions through collection/dues 3.Fundraising vs. collection 4.Financials Budget 2016 Parish Property/maintenance Ministries Question and Answer Period

Opening Prayer/opening comments – Father Clem

Our preferred future 1.Recreate our community Possibilities: Learn to live as one community rather than three diversified communities tied to a community/building. The parish is much more than the church(s), and the parishioners who attend mass. Pool our resources and experiment with functioning as a one point (mobile) community. Eg. “One Mass” on Sunday morning at a set time, one week in Spd’s Bay, next week Riverhead, next week Hr. Grace and then rotate. Thereby pooling our resources and creating one community. ✔ ✔

Our preferred future 1.Recreate our community Possibilities: Create a Music Ministry to take place at the “One Sunday Mass”. Instilling celebration of the liturgy. Create a Children’s Liturgy to take place at the “One Sunday Mass”. Create a program of adult Christian education (Eg. Alpha) so as to help build the community. ✔ ✔ ✕

Our preferred future 2. Housing the Church Possibilities: Decisions on what to do with existing buildings and how to house the new “one congregation parish” with a single home. Do we sell, retain, if sell, what next? Remain with existing other and update? Build a new structure? Create a Ways/Means to fund raise and encourage further growth in contributions so as to remain viable. ✔ ✔

Our preferred future 3.Move from a “maintenance mode” to a growth and more “outreach” mode Possibilities: Create efforts to help our community through collective efforts to assist the disabled, the deprived, the abused, and the marginalized persons in our community, those facing bereavement, depression, drug abuse, sick and infirmed. Again regardless of their “faith affinity”. Resource parishioners (especially younger) regardless of mass attendance to travel and work in Third World Countries to assist with development efforts, or needing person in our own community. ✕ ✕

Our preferred future 3.Move from a “maintenance mode” to a growth and more “outreach” mode Possibilities: Move from a solely priest-centered model in favor of a more collaborative model of persons in ministries. With the role of the priest as co-ordinator and ensuring the more reserved are growing and the more naturally powerful do not dominate. Respecting of course Canon Law. Create within the Ministry teams the drive that evolutionary change should not wait until not changing is more painful than changing. ✔ ✔

Our Parish…by the numbers 1.Parish census, deaths/baptisms 2.Contributions through collection/dues 3.Fundraising vs. collection 4.Financials Budget 2016

Parish Statistics: Census Spaniard’s Bay144 Upper Island Cove 72 Riverhead486 Hr. Grace399 Total Parishioners+/- 1100

Parish Statistics YEARDEATHSBAPTISM/OOP Average / / /4 Average Note: Average age of a person in NL is 45 years

10 year average income and expense vs. past 3 year average YEARINCOMEEXPENSES 2002$183,369$182, $161,799$165, $166,944$147, $164,296$167, $161,389$180,391 Average over 10 years Average ~$165,000 ~$177,000 ~$162,000 ~$192,000

Financials: 2015 Receipts/Expenses Budget 2016 Current Bank Balance Funding Raising 2016

FINANCIAL RESULTS RECEIPTS CHURCH COLLECTION $123,389 $133,095 FUNDRAISING 23,972 12,233 CEMETERY 17,278 8,090 OTHER RECEIPTS 18,927 15,678 TOTAL RECEIPTS $183,566 $169,096

FINANCIAL RESULTS DISBURSEMENTS SALARIES $58,373 $44,096 INSURANCE 12,346 12,219 DIOCESAN ASSESSMENTS 25,111 22,441 REPAIRS & MAINTENANCE 16,558 17,019 CEMETERY 10,960 0 HEAT & LIGHT 27,032 25,626 OTHER 36,455 29,971 TOTAL DISBURESMENTS $186,835 $151,372

FINANCIAL RESULTS TOTAL RECEIPTS $183,566 $169,098 TOTAL DISBURSEMENTS $186,835 $151,372 RECEIPTS LESS DISBURSEMENTS ( $ 3,269) $17,726 MAJOR EXPENSES NOT INCLUDED IN DISBURSEMENTS ABOVE $37,964 $16,919 CASH IN BANK $353,244 $389,333

FINANCIAL BUDGET RECEIPTS CHURCH COLLECTION $123,000 $123,389 FUNDRAISING 27,400 23,972 CEMETERY 17,200 17,278 OTHER RECEIPTS 19,600 18,927 TOTAL RECEIPTS $187,200 $183,566

FINANCIAL BUDGET DISBURSEMENTS SALARIES $60,400 $58,373 INSURANCE 12,600 12,346 DIOCESAN ASSESSMENT 19,000 25,111 REPAIRS & MAINTENANCE 17,000 16,558 HEAT & LIGHT 23,600 27,032 CEMETERY UPKEEP 13,500 10,960 OTHER 39,200 36,455 TOTAL DISBURSEMENTS $185,300 $186,835

FINANCIAL BUDGET TOTAL RECEIPTS $187,200 $183,566 TOTAL DISBURSEMENTS $ 185,300 $186,835 RECEIPTS LESS DISBURSEMENTS $ 1900 ( $3269) MAJOR EXPENSES NOT INCLUDED IN DISBURSEMENTS ABOVE $0 $37,964

FUNDRAISING WHY HAVE FUNDRAISING ??? NO ONE ENJOYS ASKING PARISHIONERS TO BUY TICKETS BUT PRESENTLY IT IS A MAJOR SOURCE OF OUR REVENUE EACH YEAR IF EACH FAMILY GAVE AN EXTRA $3 PER WEEK IT WOULD BE SUFFICIENT TO REPLACE ALL THE FUNDRAISINGS WE HAVE PLANNED FUNDRAISING EVENTS CALENDAR DRAW DURING MONTH OF APRIL GARDEN PARTY COLLECTION CONCERT FALL FAIR & BINGO CHRISTMAS CAROL SING-A-LONG

Cemetery Maintenance 2016 Plan Maintenance and lawn care of all graveyards; Hr. Grace, Spaniard’s Bay and Upper Island Cove Continue with a full part-time person and summer student solely for lawn maintenance for the period of the year May-Sept/Oct. Ensure UIC cemetery property fencing etc. is repaired.

Where does our revenue come from? Collection/Dues~$125,00068% Fund raising~$24,00013% Cemetery fund~$ 17,000 9% GST rebate~$ 4,000 2% Sundry/other~$ 14,000 8% Total~$184,000

Parish collection 2015 $ amount Contribution/ year # of Cont. % of Cont. Avg. annual amt.Total % of total contribution $1-100 $ % 36%$218$19,41216% $ %$408$27,78822% $ %$711$23,46619% $ $ $ >$5001 Total % 3% 1% 100% $1160 $1884 $3300 $5465 $17,396 $14,270 $6,661 $16,395 $125,388 14% 11% 5% 13% 100%

Where does our revenue come from? Collection/Dues~$125,00068% Fund raising~$24,00013% Cemetery fund~$ 17,000 9% GST rebate~$ 4,000 2% Sundry/other~$ 14,000 8% Total~$184,000

To operate a parish with expenses of $166,000 requires on an annual basis ~$772 for each of the 215 collection envelope contributors.

What is each parishioner’s own financial stewardship to the parish?

That is each parishioners individual decision

Parish property – status/maintenance Former Immaculate Conception Church Parish house/office and chapel Academy Hall Former St. Anne’s Church St. Joseph’s Church XXXXXXXXXXXXXXXXXXXXXX

Former Immaculate Conception Church Building is closed and remains insured. Building has been secured/and signage posted stating private property/no trespassing. Diocesan lead research group remains in place. Current membership; Bishop Daniels, Annemarie Christie, Edwina Suley, Jerry Dick, Ged Blackmore, Reg Mercer, Diane Lee, Jerry Pocius, Jack Rose, Jim Kean. Group is now in second year of mandate. Luke Reynolds is PP Council liaison with this group. Stabilization work was done on east/west transepts by this group (no parish funding) as informed in the Parish Bulletin. Artifacts in building will be catalogued this spring.

Former Immaculate Conception Church ~$137,500 remains on account from former Project Restoration  $25,000 Terra Nova Council KofC  $12,000 donation  $60,000 donations for windows  ~$40,000 “in memoriam” donations Legal and Canadian Revenue Agency input being sought on how to redirect these funds to other Immaculate Conception Parish efforts. By spring we trust we are able to contact donors.

Parish house/office/chapel Meeting space/monitoring room established as an Annex to the Parish office. Office space for catechetical coordinator established. All windows and external doors have been replaced. Storage area has been cleaned up and SVDP given additional space as requested. Washer/dryer replaced. Bathrooms upstairs need updating/replacement. Chapel requires plaster repair, molding replacement, painting, floor covering replacement and updating with suitable religious articles from that in storage.

Academy Hall Building and land is a Parish property and insured by the Parish. Primarily maintained and utilized by the Knights of Columbus and as such has not been a financial burden to the Parish. Recently we were advised by KofC that they are facing financial hardship and continuing to operate the Daltonian Club and upkeep of the building may not be feasible. No decision has been made at this time though if KofC cease to operate/maintain the building then it defaults back to the Parish.

Former St. Anne’s Church Building remains closed and insured – year 2 Property assessment was done in March After Parish input PP Council felt it was best to tender the building for sale and removal. Received no expressed interest. Faced with on-going deterioration, and concern about liability if unable to insure after 3 years of closure. PP Council feels we need to move to Option II – severing the land and putting the building and land for sale. What would this look like?

Former St. Anne’s Church What thoughts/inputs do you have on Option II? Option III – investigate can we remove the building and repurpose an annex to St. Joseph’s church.

St. Joseph’s Church Stantec Engineering were hired to do a condition report on the church, provide recommendations on the work needed, provide cost estimates to do the recommended work with recommended materials, and establish feasibility of building an annex with approximate size and cost. Our first priority from the recommendations is to proceed with updating the entire envelop of the building and the electrical.

St. Joseph’s Church recommendations: Strip and dispose of existing vinyl siding/trim, molding and soffit. Strip and dispose of existing wooden clapboard, trims etc. Insulate all exterior walls with blown–in insulation. Wrap exterior walls with 1” SM insulation. Cover and tape exterior walls with house wrap barrier. Recladd with white vinyl siding of the same profile and dimensions as the existing clapboard on the structure. Replace all trim with vinyl trim of the same size and profile as on the original structure. Cap eaves with Aluminum fascia and install vinyl soffit.

St. Joseph’s Church recommendations: Replace 2 windows in the western end of the building. Insulate the attic area with R40 blown in insulation. Supply and install 1 double entrance with all hardware etc. as per recommendation report. Replace 19 aluminum windows with energy efficient vinyl insert windows with the circular glass inclusion, windows to have 4” brick molding manufactured in the the window. Update existing electrical system.

St. Joseph Church costs: ~$ ,000 estimate of cost Funds from “Project Restoration” could/may? be diverted to other IC Parish efforts (possibly ~$100,000) Parish Pastoral Council feels we could take ~$150,000 from existing savings account reserves Parish Pastoral Council feels we need to ensure we increase our annual revenue through greater contribution on a weekly basis so as to not deplete remaining savings.

Ministries

Liturgy Committee Focus  Nurture spiritual life of our parish community Year in Review 2015  Organization & Preparation of Liturgical Celebrations for Seasons of Liturgical Year ✔  Liturgy of the Word with Children ✔  Guidelines for o Extra-ordinary Ministers of Communion ✔ o Altar Servers ✔ o Bereavement Ministry ✗ o Gift Bearers ✔ o Readers ✔ o Collectors ✔  Music Ministry ✔

Focus for 2016  Ministry installation  Guidelines for o Sacristans o Bereavement Ministry o Music Ministry  Organization of Communion to Sick & Shut Ins

Development and Peace Father Clem is looking for an individual to join him in a joint effort to work with others from adjoining parishes on this effort.

Question & Answer Session