Grantmaking – Up Front Just for now Will redo multiple times as we grow Keep it informal, or go formal? No matter what: mitigate the risks Failed projects Liability IRS infraction

Grantmaking - Overview Focus Areas Limits Eligibility Program Requirements Process Forms

Grant Process: Example

Grantmaking – Focus Areas Areas/Categories groups can apply for (general or explicit?) Outdoor Recreation & Trails Any Environmental Enhancement Stormwater Education Other Education STEM Art Fitness Separate program requirements for each high-level area?

Grantmaking –Limits Dollar limits overall, or per area? Minimum amount Maximum amount Ex: Website=$450 maximum

Grantmaking – Eligibility Operates (entirely?) in Sammamish Civic (no religion or politics) Not for a general fundraising drive? Positive impact Positive team Commitment Bodies Time Money (require matching?) Co-funding required?

Grantmaking – Program Requirements Must meet overall mission and goals of SF Open ended? Time-bound? Both? Co-marketing (cross pollinate links, contacts) Area or function not already well served Success is pre-defined Milestones set for open ended funding Commitment to report status & outcomes Financial controls Post-Grant Self-Evaluation

Grantmaking – Process Initial inquiry Internal Review Request for Full Proposal Full Proposal Review Grant Committee makes recommendation to Committee of the whole? Approval Grant Agreement Internal Tracking

Grantmaking Process - Initial inquiry Online Web form ? Summary Goals, Budget Description Duration, Goals, Activities, Location, Target population Total cost of project and amount requested Actual and potential co-funders Proposed schedule for disbursing funds

Grantmaking Process – Internal Review Grant Committee Scrub Requests for more information Interview Recommendation Decline – or – Accept Request for full proposal (too formal?) A “Friend” volunteers to help

Grantmaking Process - Full proposal For larger grants (won’t have these for awhile) Dollar amount to trigger this process? Document Slide deck Assigned “Friend” helps hone? Present?

Grantmaking Process – Proposal Review Alignment of purpose Strength of commitment Strength and size of team Other funding secured Other partners Due diligence (interview, LOI, site visit)

Grantmaking Process - Approval Grant Committee submits recommendation Board approves General vote taken? Grant Agreement Grantee comes to regular SF meeting Project announced Meet and greet

Grantmaking Process – Grant Agreement Legal document crafted Include Additional conditions Payout schedule Lump sum Based on Milestones Expenses paid directly Parties sign

Grantmaking Process – Internal Tracking Time spend in process Hard costs Outcomes