Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 1 ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM

Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 2 Public Financial Management Cycle Mgmt of Budget Authorizations Commitment of Funds Payments and Receipts Mgmt Cash Management Debt and Aid Management Budget Review & Fiscal Reporting Audit and Evaluation Budget Preparation

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director AMoFTS Business Flows The AMoFTS functional processes are classified as:  Budgeting Preparation of Estimates, Consolidation and Approval Preparation of Estimates, Consolidation and Approval Appropriation, Budget Breakdown and Budget Releases Appropriation, Budget Breakdown and Budget Releases  Procurement and Payment Management Commitments and Purchase Orders, Expenditure Requests Commitments and Purchase Orders, Expenditure Requests Payment Execution Payment Execution  Revenue and Cash Management Revenue Accruals, Revenue Reconciliation and Distribution Revenue Accruals, Revenue Reconciliation and Distribution Bank Statement Reconciliation, Cash Forecasting Bank Statement Reconciliation, Cash Forecasting  Fixed Asset Management Off-line FA management, FA journaling Off-line FA management, FA journaling On-line FA management, Asset Additions, Asset Transactions and Depreciation On-line FA management, Asset Additions, Asset Transactions and Depreciation  Accounting and Financial Reporting General Ledger Accounting and Reconciliation, Period Closing General Ledger Accounting and Reconciliation, Period Closing Fiscal Reporting Fiscal Reporting

Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 4 Functionality Common Implementation Options 1- Macroeconomic forecasting LDS 2- Budget Preparation LDS / COTS 3- Core Treasury System COTS + General Ledger + Accounts Payable Interface with banking system (TSA) + Purchasing / Commitment Interface with procurement agency + Accounts Receivable Interface with revenue collection + Cash / Fund Management Interface with banking system (TSA) + Financial reports + Org. Structure / Workflow Mgmt. + Asset / Inventory Management 4- Operational support for SUs Interface for spending units (LDS) 5- Internal debt management LDS 6- External debt and aid mgmt. Interface with DMFAS 7- Personnel database (HR mgmt)LDS / COTS 8- Payroll calculations LDS 9- Support for Auditing Locally developed reports 10- Management Information SystemCOTS System Functionality LDS : Locally Developed Software COTS: Commercial Off-The-Shelf Software

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Oracle Financials Aapplications modules  Budgeting  General Ledger  Purchasing  Payables  Fixed Asset Management  Receivables  Cash Management  Financial Statement Generator  Spreadsheet tools (PSB Spreadhseet Integration, ADI Spreadsheet Integrator)

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director PURCHASING EXTERNAL SYS PAYABLES CASH MANAGEMENT RECEIVABLES GENERAL LEDGER BUDGETING Reviews Balance Inquiries Financial Reports Journal Inquiries FIXED ASSETS AMoFTS SYSTEM ARCHITECTURE Commitments Fixed Asset Journals Inventory Journals, PIU Reports Health and Social Institute reports Expenditures, Payments Capitalization, Transfers, Depreciation, Retirements (Non-Tax) Receivables, Receipts Appropriation PO – Invoice matching Asset Addition Bank Reconciliation Bank Statements Tax and Custom Revenues,

Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 7 Design and Implementation of Information Systems  Secure countrywide Network infrastructure  Development of Application Software  Central Servers and field Hardware  System and network management  Technical support systems  System safety / security and business continuity solutions  Web publishing (web portal)

Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 8 Treasury System Project Lifecycle Design phase ( Sema Shlumberger Consulting Comany)  High Level Functional Design: Legal and institutional framework  Detailed Functional Design: Coverage, functionality, scope, budget execution, budget classification, chart of accounts, reporting  Technical System Design: Technical architecture, software, hardware and networking requirements, implementation plan  Component sizing and preparation of procurement specifications 1.Procurement phase ( ) International Competitive Bidding (ICB) for development of application software (two-stage) ICB for installation of hardware and network equipment 1.System integration and implementation (April ) Design and Implementation

Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 9 Local Server Information and Communication Technology Firewall 2 DB Server Treasury/MoF District Offices 2 Application Servers Web Server Collection Point (city center) Dedicated line Dedicated lines Internet MoF Virtual Private Network Tunnelling (IPsec) Encryption (3DES) PCs Central Hardware TDO Hardware Wide Area Network District Offices Technology Architecture : 3-Tier Web-Based MoF Albania

Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director 10 Treasury/MTBP Operations User Terminals System Center Database Server Application Servers Users Internal Audit Payroll Calcs. Asset/Invent Mgmt Budget Preparation Core Treasury System General Ledger Purch./Commit. Accts Pay/Rec Cash/Fund Mgmt Fin. Reports HR Mgmt/Pers DB Org/Workflow Mgm Web Portal COTS LDS Interfaces Int+Ext PFMS Oper sup for locals DB MoF, TDOs, Line Ministries, Central Gov Agencies Local finance directorates, local public authorities, primarias, public institutions Internal Access External Access Web Server

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Albania : Treasury System > Public Financial Management System (PFMS) TTransactions PPlans CContracts AAccounts RReports IInterface TSATreasury Single Acct Spending Units Local budget institutions, public authorities, municipalities, public institutions [ ~3,000 ] Treasury > Integrated PFMS Ministry of Finance FMIS + Business Continuity Center MoF IT Dept I I ISSH & ISKSH and Other Revenue Org. Internet & Intranet PFMS Web Portal External Users Reports T, P T,P,C,A Internal Audit I P, R Payroll Calcs. Inventory Mgmt Line Ministries & Departments P, R Reports Debt Mgmt Budget Formul. Treasury / PFMS System Center I General Customs Service T, P I General Tax Administration T, P Core Treasury System General Ledger Purch./Commit. Accts Pay/Rec Cash/Fund Mgmt Fin. Reports SU interface Macro Econ Forec Treasury / PFMSFMIS + BCC Statistics Institute I HR Mgmt/Pers DB 36 Treasury District Offices Other Related Gov Agencies/Depts R Bank of Albania TSA I I Public Procurement Agency R I DoPA > HRMIS I R GovNet Council of Ministers Commercial Banks

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Proposed Integrated PFMS Network Topology Other Revenue Org. Public Procurement DoPA - HRMIS State Customs Service State Tax Administration Statistics Institute Line Ministries & Departments Audit Other Related Gov Agencies HRMIS Budget Process Revenues Procure-Payroll-IA Data Exc GovNet Tirana F/O conn. Regional Treasury Office District #n District #2 Albtelecom IP Network Countrywide VPN Regional / District Treasury Offices + Local Governments PSTN TC District #1 District #2 District #n District # 1 Dedicated lines (online connections) On demand lines (online/offline) [e.g. Dial-Up or ADSL] All regional / local offices Internet BCC PoP Backup Internet PFMS System Center Bank of Albania FMIS + BCC Treasury Single Account PoP Backup ISDN PoP MoF/Treasury F/O conn Backup line F/O conn. Internet access Line Ministries and Gov Agencies in Tirana FMIS + Business Continuity Center F/O conn. Treasury / PFMS

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director MOF and BCC Servers Description Installation and Configuration

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director Database Servers Hardware Configuration Database Servers Hardware Configuration Servers Model : PW650 Servers Model : PW650 CPU: 4 x SPARC64TM V CPU with 4 GB Memory CPU: 4 x SPARC64TM V CPU with 4 GB Memory I/O capability up to 3,2GB/sec. I/O capability up to 3,2GB/sec. Application Servers Hardware Configuration Application Servers Hardware Configuration Server Model : PW650 Server Model : PW650 CPU: 8 x SPARC64TM V CPU with 8 GB Memory CPU: 8 x SPARC64TM V CPU with 8 GB Memory Software Installation Software Installation Operating System: Solaris 9 Operating System: Solaris 9 Revision: Solaris9 09/04 Revision: Solaris9 09/04

Maech Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director IT Department Structure Director Anni Dasho Sector for Processing, Retrieval and Integration of Financial Information Arta Kolnikaj IT Specialist (III-b) Disara Muca IT Specialist (III-b) Odeta Kromici Sector for Maintenance and Technical Support Daniel Maranga IT Specialist (III-b) Adriola Faqolli (MSs 2009) IT Specialist (III-b) Olger Thomaj IT Specialist (IV-a) Astrit Sinani Sector for Help-desk and Monitoring Rajmonda Collaku IT Specialist (III-b) Krisela Kotonika IT Specialist (III-b) Ardit Sferdelli IT Specialist (IV-a) Nikola Turlla IT Specialist (IV-a) Isida Vasjari